Western Railway SUV & Taxi Hiring Tender Vadodara Gujarat 2500 km x 320 hours 2026

Tender Overview

Western Railway invites bids for Monthly Basis Cab & Taxi Hiring Services - SUV in Vadodara, Gujarat. Scope covers 2500 km per month and 320 hours per month with outstation travel; estimated contract value ₹1,240,624 and EMD ₹24,810. The contract allows up to 50% variation in quantity or duration at issue and post-award, with prior consent for value changes. Payment terms align with monthly usage and carry-forward provisions for unused kilometers up to six months. An office of the service provider must exist in the consignee’s state. The award requires compliance with Railway GCC provisions as applicable to GeM terms.

Key differentiator includes flexible scope and on-site service in the state of Gujarat, with off-site support and document submission requirements clearly outlined. Unique clause mandates adherence to local service availability and possible outstation travel under AXEN/C/BRC (Dy. CE C).

Applicants should prepare for performance-based security options (PBG, DD, or FDR) and ensure timely submission of required EMD documentation. This tender is positioned as a vehicle-hire solution for rail operations, emphasizing reliability, geographic proximity, and adherence to GeM terms.

Technical Specifications & Requirements

• Category: SUV monthly cab and taxi hiring services for rail operations
• Route and usage: 2500 km per month with 320 hours per month; includes outstation trips
• Valuation: Estimated value ₹1,240,624; EMD ₹24,810
• Payment mechanism: Monthly payments; unused kms can be carried forward up to six months; excess kms paid per schedule
• Mobility constraints: Office of service provider required within the state of the consignee; local presence preferred for service & support
• Variation rights: Buyer can adjust contract quantity/duration up to 50% at issue and after award, with consent for scope changes in lumpsum contracts
• Documentation & compliance: EMD/Performance security may be furnished as DD (favouring FA&CAO/CCG) or PBG; FDR accepted with transfer conditions; hard copies required within 15 days of award
• Conflict clause: Railway GCC provisions prevail over GeM terms in case of conflict

Terms, Conditions & Eligibility

• EMD/Performance security: ₹24,810; acceptable forms include DD in favor of FA&CAO/CCG, or PBG; after award, scanned DD/FDR may be uploaded in place of original with hard copies to be delivered within 15 days
• Eligibility evidence: Service office in the consignee state; documentary evidence to be submitted
• Payment & usage: Monthly payments; unused kms carried forward up to six months; extra kms billed per schedule; monthly minimum usage variant applies
• Contract flexibility: 50% variation in quantity/duration permitted at issue and post-award with mutual consent for scope changes
• Acceptance & compliance: Vehicle requirements aligned to AXEN/C/BRC region; provisions of Railway GCC apply in case of conflict
• Documentation: GSTIN, PAN, experience certificates, financial statements, OEM Authorizations where applicable, and technical bid docs may be required by terms