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Indian Army Department of Military Affairs Infrared Thermometer and Misc Procurement Tender India 2026 IS0 9001

Bid Publish Date

12-Jan-2026, 5:49 pm

Bid End Date

22-Jan-2026, 6:00 pm

Progress

Issue12-Jan-2026, 5:49 pm
AwardPending
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Quantity

79

Category

Infrared Thermometer

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM involvement implied for multiple items; ensure OEM authorizations where required
  • • Technical certifications: ISO 9001 mandatory for bidder or offered product OEM
  • • Special clauses: option clause allowing up to 25% quantity variation during contract and extended delivery times
  • • Eligibility: minimum 3 years govt supply experience; evidence via contracts across Central/State Govt/PSU
  • • Warranty/AMC: advance sample approval and conformity to approved specification; modifications per buyer list
  • • Penalties: LD/penalty terms to be defined in contract; delivery schedule tied to last order date

Tender Overview

Organization: Indian Army (Department of Military Affairs). The procurement encompasses a broad mix of field and logistic items including infrared thermometers, head light torches, protective mats, green table cloths, printer switches, brown VIP visitor chairs, large umbrellas, tea thermos vessels, tubeless tyre repair kits, ven sirens, meat choppers, soft boards, logistic presenters, emergency lights, extension cords, hooters, and related logistic hardware. Estimated value and exact quantities are not disclosed. The scope is large-scale government supply with multi-item logistics support, suitable for OEMs and resellers with govt experience. Unique aspect: diverse catalog requiring compliance across multiple product lines and potential bulk quantity variability under option clauses.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required for bidder or OEM; advance sample approval process post-award; 5-day window for submitting 17/19 samples for buyer approval; approval or modification list communicated within 5 days; supply must adhere to approved sample with communicated modifications.
  • Experience & Eligibility: At least 3 years of manufacturing/supply to Central/State Govt or PSUs; primary product value must meet bunch bid criterion if applicable.
  • Delivery/Quality: Option clause permits up to 25% quantity variation during contract; delivery period and extension mechanics tied to original delivery timeframe; minimum 30 days for extended delivery time; no LD delays counted during buyer sample approval delays.
  • Documentation & Compliance: PAN, GSTIN, cancelled cheque, EFT mandate; bid submission for vendor code; non-liquidation and non-bankruptcy attestations.

Terms, Conditions & Eligibility

  • EMD/Payment: Detailed EMD not disclosed; vendor to comply with standard govt bid requirements; payment terms align with contract and delivery milestones.
  • Delivery & Penalties: Delivery period extends from last delivery order date; option-driven extensions allowed; penalties or LD to be specified in final purchase order.
  • Warranty & Aftercare: ISO 9001 compliance; post-award sample approvals; modifications to be implemented per buyer instructions; warranty terms to be defined in contract.
  • Submission Requirements: PAN, GST, cancelled cheque, EFT mandate; supplier should demonstrate prior govt contract performance; OEM authorizations may be required for specific items.

Key Specifications

  • ISO 9001 certified bidder or OEM

  • Advance sample submission: 5 days post-award, 17/19 samples

  • Up to 25% quantity variation under option clause

  • Delivery period aligned to last delivery order date with extension rules

Terms & Conditions

  • Option clause allows 25% quantity variation during contract

  • ISO 9001 certification required for bidder or OEM

  • Advance sample approval process within 5 days of award

Important Clauses

Payment Terms

Not fully disclosed; bidders must align with standard govt procurement payment terms and contract milestones

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

LD terms to be defined in contract; ensure compliance with delivery timelines and sample approvals

Bidder Eligibility

  • Minimum 3 years govt/PSU supply experience for similar category products

  • ISO 9001 certified bidder or OEM

  • Non‑liquidation and non‑bankruptcy status with supporting undertakings

  • Submission of PAN, GST, cancelled cheque and EFT mandates

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Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Infrared Thermometer Infrared Thermometer 1 nos [email protected] 30
2 Head Light Torch Head Light Torch 15 nos [email protected] 30
3 Plastic Foot Mat Red 2x3 Plastic Foot Mat Red 2x3 12 nos [email protected] 30
4 Table Cloth Green Table Cloth Green 6 nos [email protected] 30
5 Printer Share Switch Printer Share Switch 2 nos [email protected] 30
6 VIP Leather Visitor Chair Brown VIP Leather Visitor Chair Brown 2 nos [email protected] 30
7 Umbrella Big Umbrella Big 2 nos [email protected] 30
8 Tea Thermos Tea Thermos 3 nos [email protected] 30
9 Tubeless Tyre Repair Kit Tubeless Tyre Repair Kit 2 set [email protected] 30
10 Barrel Pipe Barrel Pipe 7 mtr [email protected] 30
11 Ven Siren Ven Siren 1 nos [email protected] 30
12 Meat Chopper Meat Chopper 1 nos [email protected] 30
13 Soft Board Red 6x4 Soft Board Red 6x4 1 nos [email protected] 30
14 Logistic Presenter R400 Logistic Presenter R400 2 nos [email protected] 30
15 Emergency Light Emergency Light 2 nos [email protected] 30
16 Extension Cord Extension Cord 4 nos [email protected] 30
17 Manual Hooter Manual Hooter 2 nos [email protected] 30
18 Soft Board Red 4x3 Soft Board Red 4x3 2 nos [email protected] 30
19 Tactical Vet Tactical Vet 10 nos [email protected] 30
20 Kero Bhatti Blower Kero Bhatti Blower 1 nos [email protected] 30
21 Heat Pillar Heat Pillar 1 nos [email protected] 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Experience certificates showing 3 years govt/PSU supply

6

ISO 9001 certification copy ( bidder or OEM )

7

OEM authorization letters (if applicable)

8

Contract copies of similar supply to govt bodies for each year

9

Vendor code creation documents as required by buyer

Frequently Asked Questions

How to bid for Indian Army procurement with ISO 9001 requirements

Bidders must meet eligibility: 3 years of govt/PSU supply, ISO 9001 certification, and submit PAN, GST, cancelled cheque, EFT mandate, and contractor experience. Advance sample approval is required within 5 days of award, with 17/19 sample submissions for buyer review.

What documents are required for govt logistics equipment tender in India

Submit PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, and vendor code creation documents. Include ISO 9001 certificate, OEM authorizations if applicable, and contracts proving 3 years of govt/PSU supply experience across the year.

What are the delivery extension rules in Indian Army tenders 2026

Delivery extends from the last date of the original order. If quantity increases, extension time is (increase/original) × original delivery period, minimum 30 days. The option clause allows up to 25% quantity variation during the contract term.

How is advance sample approval handled for these tenders

Within 5 days of award, submit 17/19 advance samples for buyer approval. If approved, supply per approved specs; if modifications are required, provide a revised sample list within 5 days. Delays in approval may reset delivery timelines.

What are the key standards for bidders in this tender

Bidders must hold ISO 9001 certification for the offered product or OEM. The tender requires advance sample approval and conformity to buyer-specified standards. Ensure all items meet govt procurement quality expectations and supplier compliance.

What is the scope of item categories in this Army tender 2026

The tender covers a diverse mix: infrared thermometers, head light torches, mats, green table cloths, chairs, umbrellas, tea thermos, tubeless tyre repair kits, ven sirens, meat choppers, soft boards, logistic presenters, emergency lights, extension cords, hooters, and related items across 21 BOQ entries.

What are the key eligibility criteria for govt supplier bids in India

Meet 3 years govt/PSU supply experience, maintain financial stability, provide GST and PAN, non-bankruptcy status, and ISO 9001 certification. Include previous contract copies showing yearly quantity deliveries and OEM authorizations where required.

What documents are essential for vendor code creation in this tender

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and evidence of non-liquidation. Include prior govt/PSU contracts and ISO 9001 certificate if applicable; ensure OEM authorizations are provided for relevant product lines.

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