Atomic Energy Education Society Toner Cartridges Procurement Tender 2025 – OEM Authorization, 25% Quantity Option, DAE
Bid Publish Date
24-Oct-2025, 12:33 pm
Bid End Date
08-Nov-2025, 1:00 pm
Location
Progress
Key Highlights
- • Critical brand requirement: OEM authorization mandatory for bid submission
- • Technical standards: IS 550 compliant or equivalent as specified in tender (if applicable)
- • Special clause: 25% quantity variation rights during contract performance
- • Eligibility: continuous service presence in consignee state; evidence required for payment release
- • Warranty/AMC expectations: carry-in vs on-site warranty implications to be verified
- • Penalties and delivery: extensions governed by calculated time formula with minimum 30 days
- • Documentation: OEM authorization, service center proof, financial undertaking, non-liquidity certificate
Tender Overview
Atomic Energy Education Society (AEES), Department of Atomic Energy, invites bids for Toner Cartridges / Ink Cartridges / Consumables for Printers. The procurement scope centers on generic cartridge classes, compatible with specified OEM printers, with an option to increase/decrease quantities by up to 25%, at contracted rates. Bidders must establish or prove existing service centers within the consignee state; delivery timelines hinge on original order dates, with possible extensions as outlined. The requirement emphasizes non-obsolescence (minimum 3 years residual market life) and OEM authorisation. The opportunity targets suppliers able to support on-site or carry-in warranty, depending on warranty type. The tender emphasizes firm compliance with terms, including option-based delivery adjustment, and mandatory OEM authorization documentation. This opportunity is notable for government procurement of printer consumables with strict service coverage expectations and a clear emphasis on ongoing supply readiness.
Technical Specifications & Requirements
- Product class of cartridge and type of cartridge/consumable.
- Printer/Multifunction Machine brand compatibility and model numbers for OEM printers and cartridges.
- Color of ink/toner and minimum yield (pages) for replacement cartridges.
- Minimum yield specification (pages); alignment with generic but explicit category details.
- OEM authorization/brand requirement via Manufacturer Authorization where applicable.
- Service Centre availability: functional center in each consignee state for carry-in warranty, or on-site warranty if applicable.
- Delivery mechanics: order quantity variations up to 25%, calculated extensions with a minimum 30 days.
- Warranty/after-sales requirements: serviceability within state, documentary evidence upon award, and equipment compatibility checks.
Terms, Conditions & Eligibility
- Option Clause: quantity adjustments up to 25% at contract rates; delivery period changes; minimum 30 days for added time.
- Service Centre: must have a functional service centre in the consignee state; evidence required before payment release.
- Financial Standing: bidders must not be under liquidation or bankruptcy; an undertaking is required.
- Market Life: offered products must have at least 3 years residual market life and not be end-of-life per OEM.
- OEM Authorization: mandatory Manufacturer Authorisation from OEM or Verified service provider details with submission.
- This procurement emphasizes compliance with in-state service provisioning and authenticated supplier authorization.
Key Specifications
-
Product category: Toner/Ink Cartridges for printers
-
Printer model compatibility: OEM printer models as stated in BOQ/terms
-
Cartridge type: replacement cartridge/consumable with minimum yield
-
Color: specified ink/toner color in tender or generic with color categorization
-
Model numbers: OEM model numbers for printers and cartridges
-
Warranty/Service: carry-in or on-site warranty with state-level service center
Terms & Conditions
-
Quantity flexibility up to 25% with extended delivery timelines and calculated durations
-
Service centers must be established in consignee state; evidence required for payment
-
OEM authorization required; non-obsolete and minimum 3-year market life
-
Financial integrity: bidder not under liquidation; provide undertaking
Important Clauses
Payment Terms
Payment release contingent on documentary evidence of functional service center and adherence to delivery timelines
Delivery Schedule
Delivery period adjustments follow (Increasing quantity/Original quantity) × Original delivery period with a minimum of 30 days
Penalties/Liquidated Damages
LI damages may apply for delayed deliveries; exact LD rate to be defined in contract
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Must have OEM authorization or established service center in consignee state
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Minimum 3 years residual market life for offered cartridges
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Authority Records
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Documents 3
GeM-Bidding-8506894.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for printer consumable supply
Financial statements / solvency certificate
EMD documents (if applicable) or alternative security as per T&C
OEM Manufacturer Authorization / Authorized Distributor certificate
Evidence of functional Service Centre in consignee state
Notarized undertaking stating non-liquidation status
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Kyocera |
| GENERIC | Type of Cartridge/Consumable | Maintenance Kit |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | TASKalfa 3212i, TASKalfa 4012i |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | MK-7129 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for AEES toner cartridges tender in 2025 with OEM authorization?
Bidders must submit OEM authorization, proof of in-state service center, and non-liquidity undertaking. Ensure offered cartridges have at least 3 years residual market life and comply with any IS standards. Include documentation for 25% quantity variation eligibility and delivery extension calculations.
What documents are required for AEES printer consumables tender in 2025?
Required documents include GST certificate, PAN, financial statements, experience certificates for similar supply, OEM authorization, evidence of in-state service centre, and an undertaking confirming no liquidation. Also provide EMD details if applicable and technical bid conforming to cartridge specifications.
What are the delivery terms and option clause for AEES toner supply?
The option clause permits up to 25% quantity increase at contracted rates. Delivery period extends proportionally, with a minimum extension of 30 days. Extensions start from the last date of the original or extended delivery period, ensuring continuity of supply.
Which cartridges are eligible regarding market life for AEES tender 2025?
Only cartridges not end-of-life by OEM and with a minimum of 3 years residual market life are eligible. Bidders must declare this in the bid and provide OEM confirmation or market-life evidence with their submission.
What is required for service centers in AEES toner procurement?
Bidders must have or establish a functional service center in the consignee state. Payment is contingent on submission of service-center evidence; carry-in warranty requires a local center, whereas on-site warranty may differ.
How to verify OEM authorization for AEES printer consumables bid 2025?
Submit an OEM Manufacturer Authorization with name, designation, address, email, and phone. If using an authorized distributor, include distributor authorization details and OEM contact confirmation to ensure validity.