Urban Development and Housing Department Bihar LED High Bay Lighting Tender PurNia PURNIA 854102 2026
Progress
RAKey Highlights
- • LED High Bay Lighting luminaires procurement in PURNIA, BIHAR (854102)
- • Turnover criteria for bidders and OEMs based on last 3 audited or CA-certified years
- • Option clause permits ±25% quantity adjustment at contracted rates
- • Turnkey scope: supply, installation, testing, commissioning, operator training, statutory clearances
- • Delivery period linked to original delivery order with extended-period calculations
- • Bidder must declare financial standing and avoid liquidation or bankruptcy
- • OEM turnover evidence required; bunch bids use primary product OEM with highest bid
- • No explicit technical standards published; rely on standard high bay lighting performance and OEM certifications
Tender Overview
The Urban Development and Housing Department of Bihar invites a tender for LED High Bay Lighting luminaires in PURNIA (854102). The procurement scope includes Supply, Installation, Testing, Commissioning, Training of operators, and obtaining any statutory clearances. The bid permits a flexible quantity option of ±25% at contracted rates, with delivery timing linked to the original delivery order and extended periods calculated per the option clause. Bidders must demonstrate financial stability, with turnover criteria applicable to both bidders and OEMs. This opportunity targets suppliers capable of end-to-end supply and project execution in the Bihar government sector.
Technical Specifications & Requirements
There are no product-specific technical specifications published in the tender data. The essential technical context is the scope: LED High Bay luminaire products for high-luminance industrial or warehouse applications, subject to contract delivery, installation, and on-site training. The tender contemplates a turnkey approach: supply of equipment, on-site installation and testing, commissioning, and operator training, with any statutory clearances handled as required. The absence of explicit IS/IEC standards means bidders should rely on conventional high-bay lighting performance metrics and OEM capabilities. Any OEM-brand requirements or certifications, if stated later, would tighten the selection.
Terms, Conditions & Eligibility
- Option Clause: Quantity may be increased or decreased by up to 25% of bid quantity during contract placement and currency, with a delivery-time formula and minimum 30 days extension rules.
- Bidder Financial Standing: Must not be in liquidation or bankruptcy; provide a signed undertaking.
- Scope of Supply: Price must include Supply, Installation, Testing, Commissioning, Operator Training, and statutory clearances if applicable.
- Turnover Criteria: Minimum average annual turnover for the last three years must be demonstrated via audited balance sheets or CA/CMA certificates; if <3 years since incorporation, turnover for post-incorporation years is used.
- OEM Turnover: OEM’s minimum average annual turnover for the last three years must be demonstrated similarly; for bunch bids, the OEM of the primary product with the highest bid is used.
- Delivery & Payment: Delivery period starts from the last date of the original delivery order; further extension follows the option clause rules; payment terms are not specified in the data provided.
- Documentation: Submit standard bid documents including financials, turnover proofs, and compliance declarations; ensure bidder not under receivership or liquidation.
Key Specifications
-
Product/category: LED High Bay lighting luminaire
-
Scope: Supply, Installation, Testing, Commissioning, Operator Training
-
Delivery terms: Based on last date of original delivery order; option extension formula applies
-
Turnover criteria: Last 3 years’ average turnover for bidder and OEM to be demonstrated
Terms & Conditions
-
Option Clause allows ±25% quantity change at contracted rates
-
Turnover proof required for bidder and OEM; use audited statements or CA certificates
-
Turnkey scope including training and statutory clearances; payment terms unspecified
Important Clauses
Payment Terms
Payment terms are not detailed in the provided data; bidders should await NIT and finalize terms per contract.
Delivery Schedule
Delivery starts from the last date of the original delivery order; extended delivery time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Penalties/LD not specified in data; bidders should monitor final tender terms for LD provisions.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Demonstrate three-year turnover with audited or CA/ CMA certificates
-
OEM turnover evidence for the offered product
-
Capability to supply, install, test, and train for LED high bay luminaires
Reverse Auction Schedule
Start
13-Oct-2026, 6:00 pm
End
14-Oct-2026, 6:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
100
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
45
OEM Avg. Turnover
100
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
LED Luminaire for High Bay Lighting (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
18
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pawan Kumar Pawan | 854301,Municipal Corporation Purnia | Purnia | Bihar | 854301 | 100 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9950307.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
8
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited balance sheets for last 3 years or CA/CMA turnover certificates
OEM authorization letter (if bidding through an authorized distributor)
Financial statements or CA certificate showing annual turnover
Evidence of non-liquidity and no bankruptcy/proceedings
Technical bid documents and compliance declarations
Frequently Asked Questions
Key insights about BIHAR tender market
What documents are required for LED high bay tender in PurNia Bihar?
Bidders must submit GST certificate, PAN, turnover proofs (audited balances or CA certificates), OEM authorization if applicable, financial statements, and standard bid documents. Additionally, provide non-liquidity declarations and the technical compliance pack. These materials demonstrate financial stability, technical capability, and conformity to scope.
How is the quantity adjustment handled in this LED tender in Bihar?
The purchaser may increase or decrease bid quantity by up to 25% at contracted rates, both at initial award and during the contract. Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
What is the scope of supply for the PurNia LED high bay project?
Scope includes Supply, Installation, Testing, Commissioning, Operator Training, and statutory clearances if required. The contract requires turnkey delivery from equipment procurement to on-site commissioning and user training, ensuring operational readiness at the project site.
What turnover evidence is required for bidders and OEMs for this Bihar tender?
Bidders must provide average annual turnover for the last three years via audited balance sheets or CA/CMA certificates. If incorporation is under three years, turnover from post-incorporation years is used. OEMs must supply similar turnover documentation for the offered product.
When is delivery expected after order placement for PurNia luminaire tender?
Delivery timing commences from the last date of the original delivery order. If the option clause is exercised, the extended delivery time uses the specified formula, guaranteeing a structured schedule with a minimum 30-day extension when applicable.
What are the key eligibility criteria for bidders in this Bihar LED tender?
Eligibility requires non-liquidity, non-bankruptcy status, 3-year turnover evidence, and OEM turnover compliance for the product. Bidders must be able to supply, install, test, and train operators, meeting the turnkey scope of the project.
What is the project location and primary product in this tender?
Location is PURNIA, BIHAR (854102). The primary product category is LED High Bay Lighting luminaires intended for industrial/high-ceiling applications, with turnkey delivery including training and potential statutory clearances.
How to prepare for the turnkey LED high bay luminaires procurement in PurNia?
Prepare a bid with complete turnover proofs for bidders and OEMs, an undertaking on financial standing, OEM authorization if applicable, and a comprehensive technical/commercial bid for supply, installation, testing, commissioning, and training. Ensure compliance with the option clause and delivery-time rules.