GEM

Hindustan Petroleum Corporation Ltd Open Path HCD & FLP Hooter Tender 2025 India

Bid Publish Date

28-Nov-2025, 12:54 pm

Bid End Date

08-Dec-2025, 3:00 pm

EMD

₹70,000

Value

₹30,34,222

Location

KAMRUP , ASSAM

Progress

Issue28-Nov-2025, 12:54 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

511

Category

Procurement of Open Path HCD

Bid Type

Two Packet Bid

Categories 7

CABLE FUME HOODS ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER APFC PANEL CABLE SUPPLY

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for multiple safety and electrical works including Open Path HCD, Point type HCD, Supply and Installation of FLP Hooter, Installation and Commissioning of HCD, and Supply and Laying of 2C x 1.5 mm cable. Estimated value is ₹3,034,222.0 with an EMD of ₹70,000. Location data is not provided in the summary, but the scope targets HPCL facilities requiring integrated installation and testing. The contract accommodates flexible quantity adjustments up to 25% of bid quantity and currency-based extension, ensuring supply continuity. The ATC includes dedicated service support channels and an escalation matrix. Unique aspects include combined electrical installation and safety devices with post-installation commissioning.

Technical Specifications & Requirements

  • Project scope covers: Open Path HCD devices, Point type HCD, FLP hooter supply and installation, and 2C x 1.5 mm cable laying.
  • Key delivery considerations: delivery period linked to the original delivery order; option for 25% quantity variation during execution with calculated extra time formula.
  • Service & support expectations: dedicated toll-free number and an escalation matrix for post-sale service.
  • BOQ currently lists 5 items; no itemized quantities provided in the data; bidders should verify items in the ATC document uploaded by purchaser.
  • Candidate qualifications: comply with ATC terms and ensure capability for on-site installation, testing, and commissioning of HCD systems.

Terms, Conditions & Eligibility

  • EMD: ₹70,000 (as specified).
  • Quantity option: purchaser may increase/decrease quantity up to 25% with proportional delivery time adjustments.
  • Delivery schedule: commencement from last date of the original delivery order; additional time formula = (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
  • Service support: mandatory dedicated/toll-free contact and an escalation matrix for service issues.
  • Documentation: bidders must adhere to ATC and provide OEM authorizations and technical compliance certificates if required by HPCL.
  • Penalties/terms: potential LDs or penalties as per terms in ATC; bidders must review the extended delivery provisions if option is exercised.

Key Specifications

    • Open Path HCD devices specified in tender scope
    • Point type HCD deployment requirements
    • Supply and Installation of FLP Hooter system
    • Installation and commissioning of HCD including testing
    • Supply and Laying of 2C x 1.5 mm cable across site
    • Estimated value: ₹3,034,222.0; EMD: ₹70,000
    • Delivery flexibility: up to 25% quantity variation with extended delivery time as per formula

Terms & Conditions

  • Option Clause allows +/- 25% quantity with prorated delivery timeline

  • Dedicated toll-free service support number required

  • Escalation matrix must be provided by Bidder/OEM

  • ATC uploaded; follow terms for installation, testing, and commissioning

  • EMD of ₹70,000; bid submission must align with HPCL ATC

Important Clauses

Payment Terms

Payment terms aligned with HPCL ATC; bidder to confirm milestone-based payments as per delivery/completion of installation and commissioning.

Delivery Schedule

Delivery period commences from last date of original delivery order; extended time formula applies for increased quantity with a minimum of 30 days.

Penalties/Liquidated Damages

LDs or penalties may apply for delays or non-compliance as per ATC; confirm simulation of LD rate in final contract.

Bidder Eligibility

  • Proven experience in deploying HCD systems and hooter installations

  • Financial capacity to support procurement and installation within ₹3.03 million scope

  • Compliance with HPCL ATC including service support infrastructure

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Procurement of Open Path HCD Procurement of Open Path HCD 3 each rkthakuria 45
2 Procurement of Point type HCD Procurement of Point type HCD 4 each rkthakuria 45
3 Supply and Installation of FLP Hooter Supply and Installation of FLP Hooter 3 each rkthakuria 45
4 Installation and commissioning of HCD Installation and commissioning of HCD 1 lump sum rkthakuria 45
5 Supply and Laying of 2C x 1.5 mm cable Supply and Laying of 2C x 1.5 mm cable 500 running meter rkthakuria 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar HCD installations

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹70,000)

6

Technical bid submission (compliance with ATC)

7

OEM authorization/supply agreement (if required)

8

Escalation matrix and dedicated service contact details

9

Any ISI/ISO/industry-standard certifications if specified in ATC

Frequently Asked Questions

Key insights about ASSAM tender market

What documents are required for HPCL HCD tender submission in 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹70,000, technical bid with ATC compliance, and OEM authorizations if required. Include service escalation matrix and dedicated toll-free support details to meet HPCL procurement standards.

How is quantity adjustment handled in HPCL tender for HCD and cable works?

The purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery extension calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

What are the key technical requirements for Open Path HCD installation in HPCL bid?

The scope includes Open Path HCD devices, Point type HCD, FLP hooter supply, and 2C x 1.5 mm cable laying. Ensure on-site installation, testing, and commissioning with adherence to ATC and any OEM specifications.

When is payment expected after HPCL HCD installation completion?

Payment terms follow HPCL ATC; vendors should anticipate milestone-based payments upon delivery, installation, and successful commissioning, with timelines defined in final contract and approved by HPCL.

What standards or certifications are required for HPCL HCD tender?

ATC may require OEM authorizations and compliance with industry standards for safety devices; confirm ISI/ISO certifications if specified and include compliance certificates with bid submission.

How to contact HPCL for service support during HCD installation?

Bidders must provide a dedicated toll-free service line and a formal escalation matrix; ensure contact details are active for post-installation support and rapid issue resolution per ATC.

What are the delivery schedule constraints for HPCL HCD projects?

Delivery begins after the last date of the original delivery order; extended time calculations apply for increased quantity, with a minimum 30 days, as per option clause in ATC.

What is the scope of cable laying in the HPCL procurement?

Scope includes laying of 2C x 1.5 mm cable; bidders must include compatible accessories, routing plans, trenching or conduit details, and testing of cable integrity during commissioning.

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