Indian Coast Guard Tentage & Event Services Tender Nellore 2026 Lumpsum Based
Bid Publish Date
10-Sep-2026, 11:59 am
Bid End Date
14-Sep-2026, 2:00 pm
Value
₹2,66,782
Location
Progress
Tender Overview
The Indian Coast Guard seeks a lumpsum-based tentage, event logistics, and related rentals in Nellore, Andhra Pradesh for outdoor gatherings and themed installations. Estimated value is around ₹266,782 with scope including tentage, refreshments packets, furniture & equipment rentals, floorings and lighting. The contract supports up to a 25% variation in quantity/duration and may extend scope with bidder consent. Pre-bid meeting is mandatory, and the service provider must maintain a local office in the state of consignee with documentary evidence. An OEM/service-support framework is expected, including a dedicated toll-free line and escalation matrix. A firm registered office in Nellore or Muthuru is required. Unique aspects include integration of multiple event services under a single lumpsum contract and mandatory pre-bid engagement for ICC-2026 activities. This tender targets vendors capable of end-to-end onsite execution and rapid service support.
Technical Specifications & Requirements
- Product/service category: tentage, outdoor event setup, refreshments, logistics, theme-based installations, floorings, lighting, furniture & equipment rentals
- Estimated value: ₹266,782; no BOQ lines present
- Delivery/installation: on-site at Nellore area; schedule aligned with event timeline
- Standards/quality: Not specified in data; bidders should demonstrate capability for event-grade setup, safety compliance, and on-site management
- Experience: required presence of service provider in consignee state; dedicated service support and escalation matrix mandatory
- Documentation: mandatory pre-bid meeting participation; OEM authorizations and local office proof expected
Terms, Conditions & Eligibility
- EMD: Not specified in data
- Quantity/duration variation: up to 25% permitted (pre/post contract issuance)
- Service support: dedicated/toll-free number and escalation matrix required
- Office requirement: service provider office in Nellore state; documentary evidence required
- Pre-bid meeting: mandatory for ICC-2026 related work
- Registration: firm registered office must be in Nellore or Muthukuru; ATC document to be viewed
- Payment/penalties: not specified in data; ensure compliance with standard govt bid terms and timely delivery
Key Specifications
-
Tentage, outdoor event setup, refreshments packets, logistics & delivery
-
Furniture & equipment rentals, floorings, lighting, theme-based installations
-
Estimated value around ₹266,782
-
Delivery location: Nellore, Andhra Pradesh (state-specific office requirement)
-
Mandatory pre-bid meeting for ICC-2026; office presence in consignee state
-
Dedicated toll-free service line and escalation matrix required
Terms & Conditions
-
25% contract quantity/duration variation allowed with consent
-
Office of service provider must be located in Nellore state
-
Mandatory pre-bid meeting and proof of local office submission
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard govt terms with milestone or lump-sum payment upon completion.
Delivery Schedule
Delivery/installation on-site in Nellore aligned with event timetable; variation up to 25% possible with consent.
Penalties/Liquidated Damages
Not specified; bidders should assume standard LD on delayed performance per contract terms.
Bidder Eligibility
-
Local presence: Office in Nellore state with documentary proof
-
Experience in similar tentage/event services and logistics
-
Financial stability: demonstrable through audited statements
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Pro Production( MSE Social Category:ST ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, refreshment (Snacks Packets), Log | |
| L2 | VIBRANT ENTERPRISES Under PMA | Item Categories : Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, refreshment (Snacks Packets), Log | |
| L3 | SRI RAAM TRADES Under PMA | Item Categories : Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, refreshment (Snacks Packets), Log | |
| L4 | MEENAKSHI KRISHNA ENTERPRISES( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, refreshment (Snacks Packets), Log | |
| L5 | JAYA SRI TRADERS( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, refreshment (Snacks Packets), Log |
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Outdoor Gatherings; Tent Rentals, refreshment (Snacks Packets), Logistics & Delivery, Theme Based Installation, Furniture & Equipment Rentals, Floorings, Lighting
Pre-Bid & Qualification
Pre-Bid Date
11-09-2026 11:00:00
Pre-Bid Venue
Reception of OTM Complex at ICGS Krishnapatnam
Delivery Details
Delivery Locations
1
Delivery Cities
Nellore
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Nellore | Nellore | - | - | Project / Lumpsum Based | - | - |
Authority Records
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Documents 6
GeM-Bidding-9866854.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar projects
Financial statements (last 2-3 years)
EMD/Security deposit documentation (if applicable)
Technical bid documents demonstrating capability for tentage/event services
OEM authorizations (if required by scope)
Proof of registered office in Nellore or Muthukuru
Pre-bid meeting acknowledgement (participation evidence)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for Nellore tentage tender in 2026 with ICC-2026 scope
Bidders must participate in the mandatory pre-bid meeting, provide local Nellore office evidence, submit GST, PAN, experience certificates, and financials, and demonstrate capability for tentage, refreshments, and logistics under a lumpsum contract valued around ₹266,782. Ensure OEM authorizations if required and supply an escalation matrix.
What documents are required for the Indian Coast Guard event tender in Nellore
Submit GST registration, PAN, last 3 years financial statements, experience certificates for similar work, technical bid detailing service scope (tentage, furniture, lighting), OEM authorizations if applicable, and proof of registered office in Nellore or Muthukuru; include pre-bid meeting acknowledgment.
What are the eligibility criteria for tentage service bids in Nellore
Eligibility includes having a local Nellore state office, demonstrated experience in outdoor event setup, ability to provide end-to-end tentage and logistics, and the capacity to operate under a lumpsum-based contract with up to 25% scope variation; provide escalation matrix and toll-free service line.
What standards or certifications are required for event equipment rental
While specific standards are not listed, bidders should show compliance with event-safety practices, provide OEM authorizations if required, and offer equipment that meets general quality and safety expectations for outdoor gatherings; ISI/AAA certifications may be referenced where applicable.
When is pre-bid meeting for the Nellore tentage tender scheduled
Participation in the mandatory pre-bid meeting is required for ICC-2026 work; confirmation and details will be issued by the contracting authority, with attendance linking to bid eligibility and technical clarifications.
What is the estimated value and variation rights for this tender in Nellore
The estimated value is ₹266,782; the contract allows a 25% increase in quantity or duration at the buyer’s issue and post-issuance, subject to bidder consent and scope expansion within lumpsum terms.
What delivery and payment terms can bidders expect for this procurement
Delivery is on-site in Nellore with event timelines; however, explicit payment terms are not provided. Bidders should prepare to align with standard government lump-sum payment practices and ensure timely delivery to avoid penalties under contract.
What is the role of the OEM authorization in this tender
If required, OEM authorizations confirm supplier capability to source and install branded tentage, furniture and related equipment; ensure the authorization documents accompany the technical bid to satisfy eligibility and warranty considerations.