Indian Army Refined Sunflower Oil (V4) Defence Tender Srinagar, J&K 2026 – BIS/FSSAI, DFS-423-2025
Bid Publish Date
29-Aug-2026, 12:27 pm
Bid End Date
02-Sep-2026, 4:00 pm
Location
Progress
Tender Overview
Indian Army, Department of Military Affairs, invites bids for Refined Sunflower Oil (V4) under a Defence category tender in Srinagar, Jammu & Kashmir. The procurement focuses on compliant oil types with mandatory Governing Specifications/Technical Requirements and Quality & Hygiene Standards. Packaging must conform to DFS 423-2025, with “Packaging Type,” “Packing,” and “Marking” requirements. BIS and FSSAI certifications are mandatory, and a Warranty is expected. An option clause allows quantity adjustments up to 50% of bid quantity during contract execution, with delivery timelines linked to original delivery and extended periods. This tender is subject to standard acceptance and inspection processes, including demurrage and ATI/ATC provisions for rejected items.
The opportunity is positioned for suppliers capable of meeting strict packaging, labeling, and certification standards, with clear emphasis on compliance and quality verification, ensuring traceability from packaging to delivery. The option clause provides flexibility for scale and timing, requiring robust forecasting and inventory controls.
Technical Specifications & Requirements
- Category: Oil product, Refined Sunflower Oil (V4) for Defence
- Governing Specifications/Technical Requirements: Compliance to specified standards; mandatory adherence to quality and hygiene norms
- Oil Types: Refined Sunflower Oil (V4) suitable for Defence use
- Packaging & Marking: DFS 423-2025 compliant packaging type, marking and labeling requirements
- Mandatory Certifications: BIS and FSSAI certifications required; marking to indicate compliance
- Warranty: Standard warranty terms to be provided by supplier; scope to be defined in contract
- Additional context: The bid will be evaluated on conformity to stated standards and packaging requirements; no BOQ items are listed
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 50% of bid quantity at contract placement and during currency, with delivery period adjustments as specified
- Bidder Documentation: Submit PAN Card, GSTIN, cancelled cheque, and EFT Mandate certified by bank
- Ration Item ATCs: Demurrage charges at 0.5% of total contract value per day if rejected items are not lifted within 48 hours; items unlifted for a month may be destroyed
- Inspection & Appeals: Inspection by CFL; appeal process with known sample numbers and testing by ST-7/8, DGST, QMG’s Branch, MoD Army; procedures for sample testing and rework apply
- Warranty/Compliance: Warranty terms to be defined in contract; package labeling and marking must meet regulatory standards
- Regulatory adherence to packaging, marking, and quality standards is mandatory for eligibility
Key Specifications
-
Oil Type: Refined Sunflower Oil (V4)
-
Packaging: DFS 423-2025 compliant packaging
-
Marking: Packaging and labeling as per DFS 423-2025
-
Mandatory Certifications: BIS certification and FSSAI certificate
-
Quality/Hygiene: Compliance with governing specifications and hygiene standards
-
Warranty: Contractual warranty to be provided by supplier
Terms & Conditions
-
Option to adjust quantity up to 50% of bid quantity
-
Payment terms not specified; delivery tied to original/extended delivery period
-
Demurrage charges at 0.5% per day for unlifted items
-
Inspection by CFL with appeal process and ST-7/8/DGST/QMG branches
Important Clauses
Payment Terms
Payment terms are defined in contract; no explicit percentages or timelines provided in tender data
Delivery Schedule
Delivery period commences from last date of original delivery order; extended period follows option clause calculations with minimum 30 days
Penalties/Liquidated Damages
Demurrage 0.5% of total contract value per day for unlifted rejected items; destruction if not lifted within a month
Bidder Eligibility
-
Compliance with BIS and FSSAI mandatory certifications
-
Ability to provide DFS 423-2025 packaging and marking
-
Demonstrated capacity to scale up to 50% quantity under option clause
Tender Data
Bid Details
Quantity
40000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
45 days
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Refined Sunflower Oil (V4) (Defence) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Srinagar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Srinagar | Srinagar | - | - | 40000 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9820615.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
Bank EFT Mandate (certified by bank)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Compliance | Governing Specifications/Technical Requirements | Compliance to Defence Food Specifications No 423 - 2025 Issued By Secretariat Of The Technical Standardisation Committee (Food Stuffs) (Directorate General Of Supplies And Transport) (Copy Attached) |
| Compliance | Oil Types | Expressed |
| Compliance | Governing specification has been seen, read and understood | Yes |
| Compliance | Compliance to Quality and Hygiene Standard | As per Clause no. 1 to 7 (Quality) and Clause no. 17 to 18 (Hygiene) of Governing Standard/Technical Specification |
| Packaging and Marking | Packaging Type conforming to DFS 423 - 2025 | 1 Litre Polypouch, New 15 Kg square tin |
| Packaging and Marking | Packing | Packing as per clause no. 8 to 13 of Governing Standard/Technical Specification |
| Packaging and Marking | Marking | As per Clause no. 14 to 15 of Governing Standard/Technical Specification |
| Packaging and Marking | Mandatory Requirements of FSSAI/BIS | As per Clause no. 22 to 23 of Governing Standard/Technical Specification |
| Warranty | Warranty | As per clause no. 16 of Governing Standard/Technical Specification |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for Indian Army Refined Sunflower Oil tender in Srinagar?
To bid, ensure BIS and FSSAI certifications, DFS 423-2025 packaging compliance, and submit PAN, GSTIN, cancelled cheque, and EFT mandate. The bid may include a 50% quantity option; meet quality and labeling standards and complete inspection requirements via CFL with appeal channels if rejected.
What documents are required for the sunflower oil tender in Srinagar?
Submit PAN card, GSTIN, cancelled cheque, and EFT mandate certified by your bank. Ensure BIS and FSSAI certificates are available. Packaging must comply with DFS 423-2025, and all labeling must reflect compliance for defence procurement.
What are the packaging and marking requirements for this defence tender?
Packaging must conform to DFS 423-2025 with clear marking and labeling. Ensure packaging type, packing details, and marking meet standardised defence norms. Non-compliant packaging may lead to disqualification during inspection and evaluation.
What is the delivery flexibility under the option clause for this tender?
The purchaser may increase/decrease quantity up to 50% of bid quantity at contract placement and during currency. Delivery timelines adjust using the formula (Increase/Original) × Original period, with a minimum of 30 days, and may extend to the original delivery period.
What are the demurrage penalties if items are rejected in this tender?
Rejected items incur demurrage at 0.5% of total contract value per day if not lifted within 48 hours; items not lifted within a month may be destroyed by the station board of officers, with no claim admitted.
What standards govern quality and hygiene for this oil tender?
Governing specifications require compliance to quality and hygiene standards; BIS and FSSAI certifications are mandatory, and oil type is Refined Sunflower Oil (V4) for defence use.
How does inspection and appeals process work for this tender?
Inspection by CFL leads to an acceptance sample verdict. If rejected, the seller may appeal within 14 days by submitting samples to ST-7/8, DGST, QMG’s Branch; failure to respond within timeline results in final rejection.
What are the warranty expectations for the sunflower oil supply contract?
A contractual warranty is required; details to be defined in the award, including scope, duration, and conditions for warranty claims, aligned with defence procurement norms and packaging compliance.