Rural Development Department Bihar Sanitary Napkins Vending Machines & Incinerator Tender SITAMARHI 2026 ISO 9001/14001/45001
Progress
Tender Overview
The opportunity is with the Rural Development Department Bihar for the supply and installation of Sanitary Napkins Vending Machines and an Incinerator Machine with Smoke Control Unit at SITAMARHI, BIHAR (PIN 843301). No BOQ quantity is stated; however, the buyer reserves up to 25% quantity variation during contract placement and currency, with delivery timelines linked to the original delivery period. Required documentation includes PAN, GST in Bihar, and specified ISO certifications. The contract emphasizes onsite transport/installation at the buyer location and a mandatory one-year maintenance commitment on stamped paper. This procurement prioritizes compliance with multiple ISO standards and local registration prerequisites, underscoring a structured quality and environmental framework.
Technical Specifications & Requirements
- Product categories: Sanitary Napkins Vending Machines and Sanitary Napkins Incinerator with Smoke Control Unit (Q3).
- Standards/Certifications: ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 required; upload with bid.
- Documentation: PAN card copy of proprietor/director, GST registration (Bihar), MSME certificate.
- Installation: Seller to transport and install at the buyer location at no extra transport cost; one-year maintenance with affidavit on ₹100 stamp paper.
- Location/Jurisdiction: SITAMARHI, BIHAR, 843301; district-level supplier eligibility required.
- Additional: Right to adjust delivery/delivery time as per option clause; minimum 30 days extra delivery for increased quantities.
Terms, Conditions & Eligibility
- EMD: Not specified; bidders must adhere to quotation quantity variation up to 25%.
- Eligibility: MSME certificate submission; ISO 9001/14001/45001 certification mandatory with bid; firm’s registered office located within Buyer District.
- Delivery/Installation: On seller’s cost; no extra transport charges; 1-year maintenance commitment.
- Documentation: PAN, GST Bihar, MSME proof, ISO certificates, registered office proof, and related documents.
- Payment terms: Not detailed in data; delivery-based terms to be as per contract; ensure compliance with option clause and delivery extension rules.
Key Specifications
-
Product/service names: Sanitary Napkins Vending Machines; Incinerator Machine with Smoke Control Unit
-
Quantities/estimates: Up to +25% quantity variation allowed; original delivery period governs additional time
-
EMD/Estimated value: Not specified; emphasis on 25% option clause indicates scalable scope
-
Experience: ISO certification requirements; MSME submission; district registration
-
Quality/standards: ISO 9001:2015; ISO 14001:2015; ISO 45001:2018
-
Delivery/Installation: On seller’s cost; installation at buyer location; 1-year maintenance on ₹100 stamp paper
-
Warranty/Support: Mandatory one-year maintenance commitment; affidavit requirement
Terms & Conditions
-
Option clause allows 25% quantity variation at contract placement and during currency
-
ISO 9001/14001/45001 mandatory with bid submission; MSME certificate required
-
Delivery extended time calculated as (increased quantity / original quantity) × original delivery period, min 30 days
Important Clauses
Payment Terms
Not specified in data; contract will reflect standard delivery-based terms aligned with option clause and quantities
Delivery Schedule
Delivery period commences from last date of original delivery order; extended period applies if option exercised; minimum 30 days added for extensions
Penalties/Liquidated Damages
Not detailed; implied via delivery extension rules; ensure bidder notes penalties in contract
Bidder Eligibility
-
MSME certificate submitted and valid
-
ISO 9001:2015, ISO 14001:2015, ISO 45001:2018 certificates uploaded
-
PAN card of proprietor/director and Bihar GST registration provided
Tender Data
Bid Details
Quantity
2
Category
Sanitary Napkins Vending Machines
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Vending Machines (Q3) , Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sudhir Kumar | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9872532.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for SITAMARHI sanitary napkins vending tender in Bihar 2026
Bidders must submit PAN, Bihar GST registration, MSME certificate, and ISO 9001/14001/45001 certificates with the bid. Provide installation capability at the SITAMARHI site and a one-year maintenance plan on ₹100 stamp paper. Ensure compliance with the 25% quantity variation clause and delivery extension rules.
What documents are required for Bihar Rural Development procurement
Required documents include PAN card copy of proprietor/director, Bihar GST registration, MSME certificate, ISO certificates, firm’s registered office proof in district, and evidence of ability to transport and install items at the buyer location without extra transport charges.
What standards must be met for incinerator with smoke control unit bid
Bidders must demonstrate ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018 certification with bid submission. Ensure product compatibility with sanitary napkin disposal requirements and provide warranty/maintenance arrangements for 1 year.
When will quantity variations affect the order in Bihar tender
Up to 25% quantity variation is allowed at contract placement and during contract currency. Additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days.
What are the installation responsibilities for this Bihar bid
Seller must transport and install all items at the buyer location at no extra transport cost and conduct mandatory one-year maintenance documented on ₹100 stamp paper.
How to verify eligibility criteria for this Rural Development Bihar tender
Confirm MSME status, ensure ISO certifications (9001/14001/45001), provide PAN and Bihar GST, and show registered office within the district. Ensure ability to deliver/install at SITAMARHI and meet the 1-year maintenance requirement.
What are the key delivery terms for this Bihar procurement
Delivery period starts from the last date of the original delivery order; extended time applies if option is exercised. If original period is under 30 days, the extension equals the original period; otherwise use the computed formula with a 30-day minimum.
What is the essential requirement for stamp paper maintenance
A mandatory one-year maintenance affidavit must be submitted on ₹100 stamp paper, confirming post-installation service coverage and response commitments for the supplied equipment.