Controller General Of Communication Accounts Scanning and Digitisation Service Tender India 2026 - A4 & Legal Documents, 50% Scope Clause
Bid Publish Date
29-May-2026, 6:04 pm
Bid End Date
21-Sep-2026, 9:00 pm
Progress
Tender Overview
Controller General Of Communication Accounts invites bids for comprehensive scanning and digitisation service covering A4 and legal size documents, under the Department of Telecommunications framework. No BoQ items are listed, but the category indicates a 300-item scope with emphasis on document digitisation. The tender imposes a 50% flexible quantity/duration clause, and requires bidders to demonstrate sound financial health and non-liquidation status. Unique clauses include mandatory Malicious Code certificate, dedicated service support, and an escalation matrix. Location details show the procurement context as national within India, with a focus on in-state service provider presence for the consignee.
Key Specifications
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Product/Service names and categories: Scanning and digitisation service for A4 and legal size documents
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Quantities/scope: Category indicates 300; no BOQ items listed
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EMD/Estimated value: Not specified
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Experience criteria: Past project documentation acceptable via contracts or client certificates
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Standards/Compliance: Malicious Code Certificate required; IP/ copyright considerations highlighted
Terms & Conditions
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50% quantity/duration variation allowed; post-issue cap 50%
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Office of service provider must be in consignee state; documentary evidence required
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Dedicated toll-free support and escalation matrix required from bidder/OEM
Important Clauses
Payment Terms
Salaries of contracted staff must be paid upfront by the service provider; statutory PF/ESIC documentation to be included with payments
Delivery Schedule
Contract scope may be increased up to 50% with consent; no explicit fixed delivery timeline published
Penalties/Liquidated Damages
Not explicitly detailed in ATC; emphasis on contractual breach implications for IP/ IPR violations and malicious code
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Demonstrate financial stability with supporting documents
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Commit to dedicated/service-level support and in-state presence
Tender Data
Bid Details
Quantity
1800000
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Scanning and Digitisation Service (Version 2) - 300; A4 and legal
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
6
Pre-Bid & Qualification
Pre-Bid Date
02-06-2026 11:00:00
Pre-Bid Venue
O/o Pr. CCA, Kolkata, Conference Room 2nd floor, Telephone House, 8 Hare street, Kol-01
Delivery Details
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Badri Narayan Sharma | 700001,O/O THE PR. CONTROLLER OF COMMUNICATION ACCOUNTS, KOLKATA DEPT. OF TELECOMMUNICATIONS TELEPHONE HOUSE, 8 HARE STREET | Kolkata | West Bengal | 700001 | 1800000 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9396724.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
8 Updates Update
Extended Deadline
01-Sep-2026, 3:30 pm
Opening Date
01-Sep-2026, 4:00 pm
Update
Update
Extended Deadline
17-Aug-2026, 3:30 pm
Opening Date
17-Aug-2026, 4:00 pm
Update
Extended Deadline
28-Jul-2026, 3:30 pm
Opening Date
28-Jul-2026, 4:00 pm
Update
Extended Deadline
18-Jul-2026, 1:30 pm
Opening Date
18-Jul-2026, 2:00 pm
Update
Extended Deadline
29-Jun-2026, 1:30 pm
Opening Date
29-Jun-2026, 2:00 pm
Update
Update
Extended Deadline
18-Jun-2026, 1:30 pm
Opening Date
18-Jun-2026, 2:00 pm
Categories
2
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
How to bid for scanning and digitisation tender in India for CGCA 2026
Bidders must submit documents outlined in the terms, including GST, PAN, past experience proofs, and EMD as applicable. Ensure an in-state service presence, provide Malicious Code certificate, and demonstrate payroll compliance. The 50% contract variation clause may affect scope and pricing; confirm delivery terms with the buyer before submission.
What documents are required for CGCA scanning tender submission in India
Required documents typically include GST registration, PAN card, experience certificates, financial statements, EMD documentation, technical bid, and OEM authorizations if applicable. Upload all certificates mentioned in the tender, along with Malicious Code certification and staff payroll records for statutory compliance.
What are the technical requirements for A4 and legal document scanning tender
Technical requirements emphasize scanning and digitisation of A4 and legal size documents; no fixed BOQ items; bidders should provide proof of capability for up to 50% contract variation, and ensure dedicated support numbers and escalation matrices are in place for service continuity.
When is the payment terms and salary clause for CGCA procurement
The contract requires the service provider to pay staff salaries upfront, with subsequent recovery from the buyer alongside statutory PF/ESIC documentation. Ensure payroll credentials and bank statements are included in the bid to satisfy compliance checks.
What is the escalation matrix requirement for CGCA digitisation bid
Bidders must provide a detailed escalation matrix with telephone numbers for service support, including a dedicated toll-free line for reporting issues. The matrix should cover multiple levels of escalation to ensure rapid resolution of any service disruptions.
What happens if a bidder lacks the Malicious Code certificate
Lack of the Malicious Code certificate can lead to bid rejection as per Terms; the certificate verifies no embedded malware in hardware or software and compliance with IP/ copyright laws. Prepare and attach the certificate with the bid submission.
What qualifies as past project experience for this CGCA tender
Acceptable proofs include contract copies with invoices and bidder self-certification, execution certificates from clients, or other documents evidencing completion of similar scanning/digitisation work. These documents must demonstrate scope and value aligned with project requirements.