Directorate Of Urban Local Bodies Tubular Street Light Poles V2 Q3 Tender 2026
Progress
Key Highlights
- • Distinctive quantity flex: bids may be adjusted by up to 25% at award and during contract execution
- • OEM turnover requirement: OEM must meet minimum average annual turnover for last three years
- • Past project experience: single orders must reach at least 35% of estimated bid value in the last 3 financial years
- • No BoQ specifics available; bidders should prepare generic but compliant pricing and delivery plans
- • Delivery timing formula for extended quantities emphasizes a minimum 30-day period
- • No explicit EMD amount disclosed; bidders should align with GEM norms for bid security
Tender Overview
The Directorate Of Urban Local Bodies invites bids for Tubular Street Light Poles (V2, Q3) under the Urban Local Bodies category. The procurement focuses on street lighting hardware, specifically tubular poles and associated posts. The tender allows a quantity flex of up to 25% at contract award and a further extension under the option clause. Bidders must demonstrate financial capability via turnover data for the last three financial years and provide evidence of OEM turnover if bidding in a bunch scenario. This procurement emphasizes eligibility criteria and past project experience in similar category products, with installation/commissioning scope implied by the buyer terms.
Technical Specifications & Requirements
- Product: Tubular Street Light Poles (V2)
- Category: Lighting Pole or Post and Hardware
- Quantity flexibility: up to 25% increase at contract placement; additional quantity up to 25% during currency at contracted rates
- Delivery: period to be calculated from last date of original delivery order; extended periods use formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Financials: bidder turnover and OEM turnover to be demonstrated for the last three financial years; if company is <3 years old, turnover is computed on completed years post-constitution
- Experience: past project experience in supply and installation/commissioning of similar category products within the last 3 financial years, including single orders of at least 35% of estimated bid value
- EMD/Bid Security: amount not disclosed in provided data; bidders should prepare in line with typical GEM guidelines
- BoQ: No items listed; explicit quantity/price data not provided in the extract
- Standards/Quality: not specified in the extract; ensure compliance with applicable local standards prior to submission
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25%; extended delivery periods apply with the same contracted rates
- Turnover: minimum average annual turnover for bidder over the last three years; must be supported by audited balance sheets or CA-certified turnover certificates
- OEM Turnover: OEM behind the offered product must meet the specified turnover requirements; for bunch bids, OEM with highest bid value should meet criteria
- Past Project Experience: bidder or OEM, via themselves or resellers, must have executed similar supply/installation/commissioning in the last 3 financial years; single order threshold is 35% of estimated bid value
- Documentation: bidders must upload turnover evidence and project experience; GST/PAN and financial statements may be required per standard tender practices
- Penalties/LD: not detailed in the extract; assume standard performance penalties per contract terms
- Warranty/Support: not specified in the extract; verify during bid documentation and OEM commitments
Key Specifications
-
Product/service: Tubular Street Light Poles (V2) within Lighting Pole category
-
Quantities: flex up to 25% at contract; additional 25% during currency at contracted rates
-
Delivery: minimum 30 days for extended deliveries; calculated as (increased/original) × original delivery period
-
Standards/Certifications: not specified in extract; bidders should confirm IS/ISO/IS standards where applicable
-
Warranty/Support: not specified; verify with contract terms and OEM commitments
-
OEM requirements: OEM turnover criteria; higher bid value OEM should meet turnover thresholds
-
Experience: past projects in supply/installation/commissioning of similar poles within last 3 financial years
-
Financial: three-year turnover data to be uploaded; if company <3 years, use completed years post-incorporation
Terms & Conditions
-
25% quantity flexibility at bid/contract award and during currency of contract
-
Three-year turnover evidence required; OEM turnover criteria apply
-
Past project experience in similar category products within last 3 financial years, with a 35% threshold for single orders
Important Clauses
Payment Terms
Not specified in extracted data; bidders should await contract terms for payment milestones and any advance payments
Delivery Schedule
Delivery period governed by last date of original delivery order; additional time computed by the option clause with minimum 30 days
Penalties/Liquidated Damages
Not detailed in extract; stand ready to apply standard LD if delivery/quality obligations are unmet
Bidder Eligibility
-
Minimum average turnover for bidder in last 3 financial years as per bid document
-
OEM turnover compliance for the offered product (or highest bid value OEM in bunch bids)
-
Past project experience in supply and commissioning of tubular street light poles or similar category products in prior 3 financial years
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
6
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kaithal
Delivery Pincodes
136044
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Parveen Kumar | 136044,Municipal Committee Rajound, Near BDPO Office, Kaithal-Asandh Road | Kaithal | Haryana | 136044 | 10 | 15 | - |
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Documents 2
GeM-Bidding-9853177.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited balance sheets or CA/Cost Accountant turnover certificates for last 3 financial years
OEM authorization or proof of OEM capacity (if bidding on OEM basis)
Past project experience certificates for similar supply/installation/commissioning work
Technical bid documents and proposed bill of quantities (even if BoQ is not provided in extract)
Any relevant certificates confirming compliance with applicable standards or quality certifications
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for tubular street light poles tender in Urban Local Bodies 2026
Bidders should prepare turnover evidence for the last 3 financial years, including audited balance sheets or CA/CAC turnover certificates, and provide OEM authorization if bidding on behalf of the OEM. Ensure compliance with the option clause allowing up to 25% quantity variation and confirm delivery timelines per contract terms.
What documents are required for Street Light Poles tender submission 2026
Required documents include GST certificate, PAN, turnover certificates for three years, OEM authorization, past project experience certificates for similar supply/installation/commissioning, and technical bid materials. If no BoQ exists, provide proposed pricing and delivery schedules aligned with tender terms.
What are the eligibility criteria for tubular poles bidder 2026
Eligibility includes minimum three-year turnover data, OEM turnover compliance for the offered product, and past experience in supply/installation/commissioning of similar poles within the last three financial years, with a single order threshold of 35% of estimated bid value.
How is quantity variation handled in this poles tender 2026
The purchaser may adjust quantity by up to 25% at contract award and during the currency of the contract at contracted rates. Delivery time for increased quantities follows the formula, ensuring a minimum extension of 30 days.
What are the delivery terms for tubular poles under this tender 2026
Delivery periods commence from the last date of the original delivery order. If the option clause is exercised, extended delivery time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is required to prove OEM turnover for the poles tender 2026
Provide certified Audited Balance Sheets or CA/Cost Accountant turnover certificates showing three-year turnover for the OEM of the offered product. If OEM is under 3 years old, use completed years after incorporation to compute average turnover.
What past project experience is needed for the poles tender 2026
Bidder/OEM must have executed supply and installation/commissioning of same or similar category products in the last three financial years, with at least one single order equal to 35% of the estimated bid value.
Which standards or certifications are required for these poles 2026
The extract does not specify exact standards; bidders should confirm IS/ISO certifications applicable to tubular street light poles and ensure OEM/quality certifications are aligned with contract terms and local regulations.