GeM Tender Surat Gujarat Goods Supply 25% Quantity Option Sample Clause 2026
Progress
Tender Overview
GeM tender opportunity in Surat, Gujarat for the supply of goods with an adjustable quantity up to 25% at contract rates. The bid requires adherence to an OEM/authorized seller framework for imported products and a pre-supply sample approval process. Scope is limited to the supply of goods; BOQ items are not listed. The clause supports post-award sample approvals and potential quantity variation within contracted limits. The tender emphasizes conformity to buyer-specified sample standards and risk of contract termination for major deviations. Unique features include supplier obligation to submit advance samples within 5 days of award and the option to extend delivery for approved modifications.
Technical Specifications & Requirements
- No explicit product specifications or BOQ items are provided in the tender data.
- Key enforceable terms present: 25% quantity variation clause; OEM/authenticated support for imported goods; advance sample submission and buyer-approved modifications; delivery period adjustments linked to original schedule with minimum 30 days; scope of supply explicitly noted as "Only supply of Goods".
- The tender requires compliance with buyer-specified sample framework and potential contract termination for major deviations; sample costs are governed by the clause unless otherwise stated. No IS/IEEE/IS standards specified in the data.
- Delivery timing is calculated from the last date of the original delivery order, with extended period rules when option clause is exercised.
Terms & Eligibility
- Scope: Only supply of goods; rate contract terms apply.
- Quantity: Purchaser may increase/decrease up to 25% of bid/contract quantity; extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- OEM/Imported Goods: For imported products, OEM or Authorized Seller must have a registered office in India to provide after-sales service; certificate required.
- Sample clause: 5 advance samples required within 5 days of award; buyer approval or modification list within 5 days; if buyer delays, delivery period extends without LD; major deviations may lead to contract termination.
- Delivery & Payment: Scope is limited to supply; no explicit payment terms provided in the data.
Key Specifications
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Quantity variation up to 25% of bid quantity at contract placement and during contract currency
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Advance sample submission: 5 samples within 5 days of award
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Buyer approval of samples or modification list within 5 days of sample submission
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Delivery period adjustment: based on (additional quantity / original quantity) × original delivery period with minimum 30 days
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Scope of supply: Only supply of Goods (no services included)
Terms & Conditions
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Option clause allowing ±25% quantity variation at contract and during currency
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OEM/Authorized Seller must have registered Indian office for imported goods
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Advance sample approval process with 5 samples in 5 days
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Delivery period extensions tied to sample approval delays and option clause
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Scope restricted to supply of goods; no service components described
Important Clauses
Payment Terms
Not specified in the data; contract payments likely governed by buyer terms and rate contract rules.
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended delivery time calculated with a minimum of 30 days.
Penalties/Liquidated Damages
Not explicitly stated; major deviations may trigger contract termination after notice.
Bidder Eligibility
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Eligibility for GeM rate contracts with goods supply experience
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Demonstrated capability to supply goods under an OEM/authorized framework for imported products
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Compliance with sample approval and modify-as-required processes
Tender Data
Bid Details
Quantity
100
Bid Type
Service
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Advisory Bank
AXIS BANK LTD
ePBG Percentage
5%
ePBG Duration (Months)
24
Delivery Details
Max Delivery Days
730
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vinodkumar Gamanbhai Galchar | 395003,LIC OF INDIA, ' JEEVAN PRAKASH' BUILDING, MUGLISARA | Surat | Gujarat | 395003 | 100 | 730 | - |
Authority Records
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Documents 4
GeM-Bidding-10027375.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar goods supply
Financial statements or turnover evidence
EMD/Security deposit documentation (if required by buyer)
Technical bid documents and compliance certificates (if any)
OEM authorization for imported goods (if applicable)
Samples submission documentation (advance sample list and approvals)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid in this GeM tender in Surat Gujarat for goods supply 2026
Bidders must register on GeM, ensure GST and PAN are valid, provide experience certificates for similar goods, and submit OEM authorizations for imported items. Prepare the EMD documents if required and include technical bid materials, plus submit 5 advance samples within 5 days of award and await buyer approval.
What documents are required for this tender in Surat?
Required documents include GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorization (for imported goods), and advance samples with buyer approval records. Ensure submission aligns with buyer terms and conditions in the GeM portal.
What are the key delivery terms for this goods supply tender in Gujarat?
Delivery starts after the original delivery order date; if quantity increases, delivery time scales as (additional/original) × original period with a minimum of 30 days. Failure to meet approvals may extend delivery; extended delivery allowed within contract terms.
How does the 25% quantity variation work in this tender?
The purchaser may increase or decrease the ordered quantity up to 25% at contract placement and during the contract at contracted rates. The additional time is calculated per the formula, subject to the minimum 30 days, ensuring schedule alignment.
What about sample approvals and potential contract termination?
The successful bidder must submit 5 advance samples within 5 days of award; the buyer will approve or provide modification lists within 5 days. Major deviations may lead to fresh samples or contract termination after notifying deviations.
Are there any OEM or authorized seller requirements for imported goods?
Yes. Imported products must have an OEM or Authorized Seller with a registered India office to provide after-sales service; submit certificate proving this arrangement as part of bid submission.
What is scope of supply for this GeM tender?
Scope is explicitly limited to the supply of goods; no services are included in the contract. Bidders should price only the goods and include all cost components in the bid price.
What are the key penalties or compliance expectations?
Major deviations from approved samples can trigger contract termination. There is an implied risk of non-fulfillment if the supplier fails to meet buyer-approved specifications or delays beyond the extension provisions.