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GEM

Indian Army Department Of Military Affairs Office Supplies Tender 2025 - Stationery, 25% Quantity Flex, OEM Support

Bid Publish Date

31-Dec-2025, 7:45 pm

Bid End Date

14-Jan-2026, 8:00 pm

Progress

Issue31-Dec-2025, 7:45 pm
AwardPending
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Quantity

2821

Category

Pilot Hi Tech Pen

Bid Type

Two Packet Bid

Key Highlights

  • • Original items only; no duplicates accepted
  • • 25% quantity variation allowed during/within contract
  • • HQ CIF (U) delivery to Ladakh (Kiari, 56 APO)
  • • OEM authorization required for imported items
  • • Extensive 123-item BOQ; no explicit unit quantities disclosed
  • • Minimum 30 days delivery extension under option clause

Categories 30

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS TALC PRINTING SERVICES COPIER PAPER GLUCOMETER PAPER MATERIALS BACKHOE RAIN COAT MARKING TOOLS CENTRE TABLE RING CUSTOMIZED DECALS LAPAROSCOPIC INSTRUMENTS SCISSORS BLANK FLASH CARDS STAPLER DRY CELL BATTERIES BATTERY BINDER CLIP ALPHABET STAMPS FILTER RETAINERS OFFSET PRINTING CUTTER DISTILLATION PAPER AND PRINTING SERVICES PEN CALENDAR BLADE PRINTING AND WRITING PAPER

Tender Overview

The procurement is issued by Indian Army under the Department Of Military Affairs for a broad range of office supplies and stationery, including items such as pilot pens, Uniball gel products, paper, envelopes, binders, cutters, tape, markers, and related drafting accessories. The scope specifies a single-supply contract with an estimated value not disclosed and an EMD amount not listed. The tender emphasizes original items, OEM/authorized seller support for imported goods, and a unique CIF delivery clause to HQ at Kiari, Ladakh. A key differentiator is the extensive catalog breadth (123 items in BOQ) and the obligation to replace rejected goods at bidder cost. The option clause permits up to 25% quantity changes during and after contract award, with delivery time adjustment rules anchored to the original period and a minimum of 30 days. The tender’s location marks a high-altitude, strategic purchase scope demanding reliable logistics.

Technical Specifications & Requirements

  • Product categories include: Pilot Hi Tech pen, Uniball Pen Gel Impact, A4 Paper, Photo Paper, Glue sticks, Paper cutters, Binders, Stickers / tapes, Stationery and filing supplies.
  • No explicit numeric specs provided in the data; emphasis on original/original-brand items and OEM authorization for imported goods.
  • Delivery requirements reference HQ CIF (U) and a delivery location coded 56 APO, Kiari, Ladakh.
  • OEM condition: imported goods require registered Indian office of OEM or Authorized Seller for after-sales service.
  • BOQ shows 123 items; the lack of itemized quantities implies bidders must rely on listed scope and ensure coverage across 123 categories with compliant goods.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery time uses a formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Scope: Bid price must include all costs; only supply of goods.
  • Compliance: Items must be original; replacements for rejected items at bidder cost.
  • CIF delivery terms to HQ, Ladakh; OEM/Authorized Seller must have Indian office for after-sales support.
  • Overall, bidders must meet the terms and provide necessary documentation for OEM authorization and brand authenticity.

Key Specifications

  • Item names: Pilot HiTech pen, Uniball Gel Impact, various stationery

  • Delivery location: HQ CIF (U), PIN-934757, c/o 56 APO, Kiari, Ladakh

  • OEM/Authorized Seller requirement for imported products

  • 123 BoQ items; no explicit quantities provided

Terms & Conditions

  • 25% quantity variation right during contract

  • Original items only; replacements at bidder cost

  • HQ CIF (U) delivery to Ladakh with OEM support

Important Clauses

Payment Terms

Not specified in data; assumed standard government terms with delivery on supply only

Delivery Schedule

Delivery starts after order; extended by option clause with 30-day minimum

Penalties/Liquidated Damages

Not detailed in data; implied risk via replacement cost and delivery obligations

Bidder Eligibility

  • Must provide OEM/authorized seller documentation for imported items

  • Evidence of original-brand items only; no dupes

  • Experience in government procurement or similar supply contracts

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Bill of Quantities (BOQ) 123 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pilot Hi Tech Pen V10 comma Blue 40 nos g2sysuf 10
2 Pilot Hi Tech Pen V10 comma Black 10 nos g2sysuf 10
3 Uniball Pen Gel Impact Black 5 nos g2sysuf 10
4 Pilot Hi-tech point V7 comma Red 5 nos g2sysuf 10
5 Uniball Pen Gel Impact Blue 10 nos g2sysuf 10
6 Uniball Eye Pen Black 3 nos g2sysuf 10
7 Uniball Eye Pen Red 5 nos g2sysuf 10
8 Uniball Eye Pen Blue 25 nos g2sysuf 10
9 Uniball Air Blue 10 nos g2sysuf 10
10 Reynolds Pen Blue 200 nos g2sysuf 10
11 JK Bond Paper Nil 2 pkts g2sysuf 10
12 Cold Lamination Roll Nil 2 nos g2sysuf 10
13 Dusting Cloth Nil 20 pkts g2sysuf 10
14 A4 Paper Nil 60 rim g2sysuf 10
15 Legal Paper Nil 25 rim g2sysuf 10
16 Pencil Nil 30 pkts g2sysuf 10
17 Photo Paper JK Nil 5 pkts g2sysuf 10
18 Pilot Hi Tech Pen V5 comma Blue 25 nos g2sysuf 10
19 Pilot Hi Tech Pen V5 comma Black 10 nos g2sysuf 10
20 Pilot Hi Tech Pen V7 comma Blue 25 nos g2sysuf 10
21 Glue stick Nil 30 nos g2sysuf 10
22 Paper cutter large Nil 20 nos g2sysuf 10
23 Clip Board Nil 5 nos g2sysuf 10
24 Fevicol Nil 6 nos g2sysuf 10
25 Poker steel Nil 10 nos g2sysuf 10
26 Calculator Nil 2 nos g2sysuf 10
27 Scale steel Nil 10 nos g2sysuf 10
28 Colour Flag Nil 40 pkts g2sysuf 10
29 Ink pad Nil 5 nos g2sysuf 10
30 Ink Bottle for stamp pad Nil 10 nos g2sysuf 10
31 Binder Clip Small 30 pkts g2sysuf 10
32 Binder Clip Medium 30 pkts g2sysuf 10
33 Binder Clip Large 30 pkts g2sysuf 10
34 File Cover Yellow comma Red comma Green and Blue 150 nos g2sysuf 10
35 File Cover White 150 nos g2sysuf 10
36 Envelop A4 Size Small 150 pcs g2sysuf 10
37 Envelop Size Large 150 pcs g2sysuf 10
38 Brown Envelop normal 250 pcs g2sysuf 10
39 Pencil Cell AA 80 nos g2sysuf 10
40 Pencil Cell AAA 50 nos g2sysuf 10
41 paper pin Nil 25 pkts g2sysuf 10
42 Register 200 Pages 10 nos g2sysuf 10
43 Register 300 Pages 15 nos g2sysuf 10
44 Register 400 Pages 15 nos g2sysuf 10
45 Stapler small Nil 10 nos g2sysuf 10
46 Stapler large Nil 5 nos g2sysuf 10
47 Non Permanent Marker Nil 25 nos g2sysuf 10
48 Eraser Nil 5 pkts g2sysuf 10
49 Sharpner Nil 5 pkts g2sysuf 10
50 Dak Folder Nil 5 nos g2sysuf 10
51 Part II Order Folder Nil 2 nos g2sysuf 10
52 Stick Pad Large Nil 15 nos g2sysuf 10
53 Stick Pad Medium Nil 13 nos g2sysuf 10
54 Stick Pad Small Nil 15 nos g2sysuf 10
55 Note pad Nil 20 nos g2sysuf 10
56 U clip steel all colour Nil 30 pkts g2sysuf 10
57 U clip steel Nil 30 pkts g2sysuf 10
58 File Binder Nil 20 nos g2sysuf 10
59 Green file tag large 5 pkts g2sysuf 10
60 Sketch pen black 5 pkts g2sysuf 10
61 Colin Nil 10 nos g2sysuf 10
62 Odonil room freshner Nil 5 nos g2sysuf 10
63 Highlighter All Colour Nil 5 pkts g2sysuf 10
64 Pen stand Nil 1 nos g2sysuf 10
65 Drawing Sheet Red 20 nos g2sysuf 10
66 Drawing Sheet Green 20 nos g2sysuf 10
67 Drawing Sheet Blue 20 nos g2sysuf 10
68 Drawing Sheet Yellow 20 nos g2sysuf 10
69 Drawing Sheet white 40 nos g2sysuf 10
70 Talc Sheet Nil 1 roll g2sysuf 10
71 Cutter Blade Large Nil 20 nos g2sysuf 10
72 Brown Tape large Nil 35 nos g2sysuf 10
73 Red Tape Half Inch 10 nos g2sysuf 10
74 Blue Tape Half Inch 10 nos g2sysuf 10
75 Black Tape Half Inch 10 nos g2sysuf 10
76 Black Tape 1 inch Nil 2 nos g2sysuf 10
77 Steadler Marker Permanent 0 Point 3 All Colours 2 pkts g2sysuf 10
78 Transparent Tape 1 inch 30 nos g2sysuf 10
79 Transparent Tape 2 inch 30 nos g2sysuf 10
80 Transparent Tape 3 inch 30 nos g2sysuf 10
81 CD Marker Pen all Colour 5 pkts g2sysuf 10
82 OHP Marker Pen Permanent Nil 1 pkts g2sysuf 10
83 Permanent Marker Black Nil 5 pkts g2sysuf 10
84 DO Pad Big and Small 2 pkts g2sysuf 10
85 Double Side Tape Nil 5 nos g2sysuf 10
86 Hard Sheet Nil 15 nos g2sysuf 10
87 Thinner Nil 2 ltr g2sysuf 10
88 Cutter Blade Small Nil 5 pkts g2sysuf 10
89 Cutter Small Nil 5 nos g2sysuf 10
90 Packing Paper Brown Nil 40 nos g2sysuf 10
91 Stepler Pin No 10 Nil 92 pkt g2sysuf 10
92 Stepler Pin Large Nil 60 pkt g2sysuf 10
93 Whitner Nil 15 nos g2sysuf 10
94 Scissors Large Nil 2 nos g2sysuf 10
95 Chart paper large 4Inch 1 roll g2sysuf 10
96 Toin thread Black comma Red and Yellow 3 bdl g2sysuf 10
97 Ribon Orange Half Inch 5 nos g2sysuf 10
98 Ribon Green Half Inch 5 nos g2sysuf 10
99 Ribon Red Half Inch 5 nos g2sysuf 10
100 Ribon Purple Half Inch 5 nos g2sysuf 10
101 pilot pen V5 Green 5 nos g2sysuf 10
102 pilot pen V7 Green 2 nos g2sysuf 10
103 pilot pen V10 Green 2 nos g2sysuf 10
104 Add gel pen Refill Blue 20 nos g2sysuf 10
105 Pilot V7 HiTech point 0 point 7 black refill Nil 10 nos g2sysuf 10
106 Pilot V7 HiTech point 0 point 7 blue refill Nil 20 nos g2sysuf 10
107 Photo paper A5 1 pkt g2sysuf 10
108 stamp pad red ink Nil 1 nos g2sysuf 10
109 Ring Binding Folder Blue 5 nos g2sysuf 10
110 CD Mailer Nil 10 nos g2sysuf 10
111 Pilot Pen V Signature Blue 1 pkt g2sysuf 10
112 File Binder Nil 20 nos g2sysuf 10
113 Green file tag large 5 pkts g2sysuf 10
114 Sketch pen All Colours 4 pkt g2sysuf 10
115 Sketch pen black 5 pkts g2sysuf 10
116 Colin Nil 10 nos g2sysuf 10
117 Odonil room freshner Nil 5 nos g2sysuf 10
118 Highlighter All Colour Nil 5 pkts g2sysuf 10
119 Pen stand Nil 1 nos g2sysuf 10
120 Drawing Sheet Red 20 nos g2sysuf 10
121 Drawing Sheet Green 20 nos g2sysuf 10
122 Drawing Sheet Blue 20 nos g2sysuf 10
123 23A 12V Alkaline Battery Cell Nil 30 nos g2sysuf 10

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Historical Data

Required Documents

1

GST registration

2

PAN card

3

Experience certificates for similar supply

4

Financial statements or turnover proof

5

EMD/Security deposit proof (amount not specified)

6

OEM authorization or authorized seller certificate (for imported items)

7

Technical bid documents confirming product originality

8

Any existing supplier registration with Indian Army or government bodies

Frequently Asked Questions

How to bid for the Indian Army stationery tender in Ladakh 2025?

Bidders must submit OEM/authorized seller certificates for imported items, GST, PAN, experience certificates, and financials. Ensure original-brand compliance, provide 123-item scope coverage, and include documentation verifying CIF delivery capability to HQ Ladakh. The 25% quantity option governs adjustments during/after award.

What documents are required for the Indian Army office supplies tender 2025?

Submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD proof, OEM authorizations for imported goods, technical bid detailing product authenticity, and supplier registration or government contract history for credibility and eligibility.

What are the delivery terms for the Ladakh CIF procurement?

Delivery terms specify HQ CIF (U) to Kiari, Ladakh with a minimum 30-day extension for quantity changes. The option clause allows up to 25% quantity variation, calculated by the prescribed formula, while maintaining contracted rates.

Which items are covered under the 123-item BoQ in this tender?

The BoQ spans a wide stationery and office-supply spectrum, including Pilot HiTech pens, Uniball gel products, A4 paper, envelopes, binders, tapes, markers, scissors, staplers, notebooks, filing accessories, and related drawing and office consumables; quantities are not itemized in the data.

What brands or OEM requirements apply to imported goods?

Imported items require an OEM or Authorized Seller with an in-India registered office to provide after-sales service. Submit certification confirming authorized status; original-brand items only, no duplicates accepted.

When is the bid submission deadline for this army tender in 2025?

Dates are not provided in the available data. Bidders should monitor official tender portals for submission timelines, ensure readiness of OEM documents, and align with OEM authorization and CIF delivery conditions to avoid compliance gaps.

What are the key eligibility criteria for the Indian Army supply contract?

Eligibility requires original-brand items, OEM authorization for imported goods, GST and PAN, financial strength, and prior experience in similar government-supply contracts. The 25% variation option and Ladakh delivery logistics are mandatory compliance considerations.

How is the 25% quantity variation calculated under this tender?

The formula is: Additional time = (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is shorter, use the original period; the purchaser may extend the duration up to the original delivery period.