GEM

Puducherry Law & Judicial Department Multifunction Machine MFM Tender 2025 - ISI/ISO Standards, 5 Units, Puducherry & Yanam

Bid Publish Date

24-Nov-2025, 10:08 am

Bid End Date

04-Dec-2025, 11:00 am

Progress

Issue24-Nov-2025, 10:08 am
AwardPending
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Quantity

5

Category

Multifunction Machine MFM (V2)

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: Malicious Code Certificate and Data Sheet alignment
  • • Technical standards: ISO/IEC 24734 speeds referenced, A4/A3 printing, duplex capability
  • • Special clauses: 25% quantity variation during contract term with defined delivery extension rules
  • • Eligibility: non-liquidation clause, 3+ years residual market life for offered models
  • • Warranty/AMC: not specified in data; ensure product lifetime meets 3+ years market life requirement
  • • Penalties/BN/LD: Delivery extension rules and penalties implied by option clause
  • • Delivery/Installation: 5 units across Puducherry and Yanam with specified consignee addresses
  • • Submission requirements: Data Sheet, Malicious Code Certificate, GST/PAN, OEM authorizations

Categories 1

MACHINE

Tender Overview

The Puducherry Law and Judicial Department invites bids for Multifunction Machine MFM (V2) (Q2), targeting 5 units (4 for Puducherry Integrated Court Complex and 1 for Yanam Sub Court). The scope includes on-site delivery and installation at: Integrated Court Complex, 7/12 Pondicherry-Cuddalore Road, Puducherry 605004, and Yanam Sub Court, Vishnalayam Street, Yanam 533464. The bid requires adherence to generic printing capabilities, duplex functionality, and compliant connectivity. A vendor offering modern MFM with ISO/IEC 24734 speeds and compatible paper handling will be prioritized. Unique delivery addresses and clause-based quantity variation (up to 25%) may influence scheduling and pricing. The procurement is positioned under the department’s ongoing court infrastructure improvements and requires timely, compliant supply. This tender emphasizes data sheet alignment, non-obsolete products with 3+ years of market life, and Malicious Code Certification.

  • Organization: Puducherry Law and Judicial Department
  • Location: Puducherry & Yanam (Union Territory of Puducherry)
  • Product Category: Multifunction Machine MFM (V2)
  • Quantity: 5 units (4 + 1)
  • Estimated Value: Not disclosed
  • Key differentiator: on-site installation with specified consignee locations, data sheet verification, and Malicious Code Certificate

Technical Specifications & Requirements

  • Product/Service: Multifunction Machine MFM (V2) with printing, scanning, and copying capabilities
  • Print Technology: General printing technology; ensure compatibility with A4/A3 media
  • Type of Printing: Monochrome and Colour capabilities
  • Print Paper Size: A4 and A3 support
  • Minimum Print Speeds (ISO/IEC 24734): in A4 Monochrome, A4 Colour, A3 Mono, and A3 Colour (exact ppm not provided in data)
  • Duplex: Auto duplexing for printing/copier
  • Original Document Feeder: Type suitable for scanning/copying
  • Paper Handling: Minimum 1 main paper tray; bypass tray facility present
  • Connectivity: Required network and peripheral interfaces (specific ports not disclosed)
  • Compliance/Documentation: Data Sheet upload; Malicious Code Certificate; GST handling; avoid end-of-life products (minimum 3 years residual life)
  • Standards/Quality: Data sheet must match tech specs; OEM authorization may be required

Terms, Conditions & Eligibility

  • EMD/Security: Not disclosed in data; bidders must comply with standardBDC terms (GST handling by bidder)
  • Delivery & Installation: 5 units delivered to Puducherry and Yanam; on-site installation included where scope covers
  • Delivery Clause: 25% quantity variation allowed during contract and extended periods with minimum 30 days; delivery period adjustments apply
  • Documentation: Upload Data Sheet; Malicious Code Certificate; GST/PAN; experience and financial certificates per tender norms
  • Obsolescence & Life: Offered products must have at least 3 years residual market life
  • Financial Standing: Bidder undertaking required to confirm non-liability to liquidation or bankruptcy
  • Other: Data sheet verification critical to avoid rejection; GST reimbursement as per actuals or applicable rate

Key Specifications

  • Product: Multifunction Machine MFM (V2) with printing, scanning, copying

  • Quantities: 5 units (4 Puducherry, 1 Yanam)

  • Original Document Feeder: specified for scanning/copying

  • Main paper trays: minimum 1; bypass tray facility

  • Duplex: auto duplexing for printing/copier

  • Connectivity: standard network and peripheral interfaces

  • Compliance: Data Sheet must match specifications; Malicious Code Certificate required

  • Life: product should have at least 3 years residual market life

Terms & Conditions

  • Delivery terms allow up to 25% quantity variation with extended timelines

  • Data Sheet alignment and Malicious Code Certificate are mandatory

  • GST handling is bidder's responsibility; reimbursement per actuals or applicable rates

Important Clauses

Payment Terms

Not disclosed in data; bidders should expect standard government procurement terms including GST handling and payment upon delivery/completion

Delivery Schedule

Delivery to Puducherry and Yanam with option to extend delivery period based on quantity variation formula

Penalties/Liquidated Damages

Potential LDs implied by delivery delays and option clause; exact percentages not published

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Non-obsolete product with minimum 3 years residual market life

  • Authorised OEM data sheet and Malicious Code Certificate submitted

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 2
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFM or office automation hardware projects

4

Financial statements or proof of financial stability

5

EMD/security deposit documents (if applicable by terms)

6

Technical bid documents and product data sheets uploaded

7

OEM authorization or dealer/distributor authorizations

Frequently Asked Questions

How to bid for the Puducherry MFM tender 2025 in Puducherry?

Bidders must submit Data Sheets, Malicious Code Certificate, GST and PAN, experience certificates, and financial statements. Ensure 3+ years product life remaining and OEM authorizations. Delivery locations include Puducherry Integrated Court Complex and Yanam Sub Court. Follow ISO/IEC 24734-related performance specs and provide on-site installation details.

What documents are required for MFM procurement in Puducherry Yanam?

Required documents include GST certificate, PAN, data sheet, OEM authorization, experience certificates, financial statements, and Malicious Code Certificate. Submit installation readiness proof and ensure product meets A4/A3 speed specs per ISO/IEC 24734; include delivery addresses Puducherry and Yanam.

What are the technical specifications for the MFM V2 tender?

Specifications cover print technology, monochrome and color printing, A4/A3 media support, auto duplexing, at least 1 main paper tray with bypass tray, and connectivity options. Ensure data sheet alignment with actual product parameters and include Malicious Code Certificate.

When is the delivery deadline for Puducherry MFM units?

Delivery schedule allows extension with a 30-day minimum timeframe for added quantity; initial delivery must align with the original delivery order. Exact calendar dates are not provided; bidders should plan for phased delivery across Puducherry and Yanam.

What is the EMD requirement for this MFM tender?

EMD details are not disclosed in the available data. Bidders should monitor the procurement portal for formal EMD amounts, submission modes, and whether online payment or bank guarantee is accepted, while ensuring GST compliance.

How to ensure non-obsolete MFM models for this procurement?

Offer models must have at least 3 years residual life per the buyer’s terms. Submit OEM product life confirmation and ensure the offered MFM is not End-of-Life before the specified period, with up-to-date data sheets and manufacturer support.

What are the key delivery locations for this purchase?

Deliveries are to Integrated Court Complex, Puducherry 605004, and Yanam Sub Court, Yanam 533464. Bidders should specify installation readiness at both sites and confirm access and on-site support constraints in the proposal.

Which standards and certifications are mandatory for compliance?

Mandatory items include Data Sheet alignment and Malicious Code Certificate. Ensure OEM authorization and GST handling compliance. While ISO/IEC 24734 references are noted for speeds, confirm suppliers meet required performance metrics and provide testing documentation.

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