Punjab Science Technology and Environment Department Split AC Tender Wall Mount Green AC 2025
Bid Publish Date
28-Oct-2025, 2:47 pm
Bid End Date
15-Nov-2025, 1:00 pm
Location
Progress
RATender Overview
The procurement is led by the Punjab Department of Science, Technology and Environment for a Split Air Conditioner Including Green AC, Wall Mount Type. The scope includes supply with installation/commissioning, comprehensive warranty, after-sales service, and optional extended warranty, focusing on eco-friendly refrigerants and IS conformity. Unique elements include mandatory Green AC environmental features, IS/EEE standards alignment, and OEM/authorized reseller participation. The tender emphasizes after-sales support timelines and inclusivity of standard remote/control features, with optional PCB warranty and inclusive maintenance services.
Technical Specifications & Requirements
- Product category: Split Air Conditioner with Green AC capability; Wall Mount Type.
- Compressor Type: As per BEE Star Rating Label.
- Refrigerants: Eco-friendly refrigerant with Zero Ozone Depletion Potential; green AC related environmental features compliance.
- Salient Features: Remote control capabilities; standard accessories; installation/commissioning included.
- Warranty: Comprehensive warranty on the air conditioner; warranty on compressor; optional PCB warranty; included free services during comprehensive warranty; after-sales TAT defined.
- Compliance: Mandatory conformity to relevant ISS standards; OEM authorization and service capability required; installation by OEM-certified or OEM-authorized resource.
- Delivery/Service Scope: Inclusive of installation, commissioning, testing; optional extended warranty and bundled optional accessories.
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may increase/decrease quantity up to 25% during contract; extended delivery period calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.
- GST: Bidders responsible for applicable GST; reimbursement as actuals or as per rate, whichever is lower, within quoted GST percentage.
- Market life: Bid item should have at least 3 years residual market life; not declared end-of-life by OEM.
- Experience: OEM or bidder must have supplied similar products to government bodies for at least 1 year prior to bid opening; primary product value in bunch bids must meet this.
- Authorization: Manufacturer authorization required for OEM/distributor bids; invoices to be in consignee GSTIN name.
- Delivery/_installation: Installation/commissioning by OEM or OEM-certified resources; detailed terms available in bid package.
Key Specifications
-
Product: Split Air Conditioner Including Green AC, Wall Mount Type
-
Category: Described by Application (Cooling) with Nominal Marketing Capacity (Ton) and ISER guidance
-
Standards/Certifications: Mandatory compliance to relevant ISS; BEE Star Rating alignment; ISO/IEC as applicable
-
Refrigerants: Eco-friendly with ZERO Ozone Depletion Potential; Green AC compliant
-
Warranty: Comprehensive warranty on machine; compressor warranty; PCB warranty optional
-
Installation/Commissioning: Included in scope; installation by OEM-certified personnel
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Delivery/Service: Inclusive post-delivery service; Turnaround time for after-sales service calls
Terms & Conditions
-
Quantity may vary by up to 25% at contract time with extended delivery period rules
-
Bidder bears GST responsibility with reimbursement as actuals or as quoted
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Product must have minimum 3 years residual market life and not be end-of-life
-
OEM authorization required; invoices in consignee GSTIN; installation by OEM-certified personnel
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actuals or at the lower end of quoted GST; payment terms to be defined in contract
Delivery Schedule
Delivery period calculated with option clause; extended delivery time minimum 30 days; period from last date of original delivery order
Penalties/Liquidated Damages
Not explicitly detailed in provided data; penalties may be governed by standard purchaser terms and option clause
Bidder Eligibility
-
Manufacturer or OEM directly supplying split AC units with Green AC features
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Experience in supplying government or PSU tenders for at least 1 year
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Authorized distributor/service provider with OEM authorization and service capability
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AEVITAS PROCUREMENT SERVICE PRIVATE LIMITED Under PMA | Make : godrej Model : DSS 18II5R32 WWR (1+10) Yrs warranty | 14-11-2025 14:55:36 | |
| 2 | ARENA OVERSEAS PRIVATE LIMITED Under PMA | Make : intec Model : IS18GRINV5 | 13-11-2025 13:19:50 | |
| 3 | Connected Alwayz Under PMA | Make : godrej Model : DSS 18II5R32 WWR (1+10) Yrs warranty | 14-11-2025 17:56:31 | |
| 4 | Coolking Servicing Under PMA | Make : godrej Model : DSS 18II5R32 WZS | 12-11-2025 20:09:52 | |
| 5 | HIMALAYA REFRIGERATION Under PMA | Make : godrej Model : DSS 18II5R32 WZS | 15-11-2025 12:29:10 | |
| 6 | LEONIS ELECTRONICS PRIVATE LIMITED Under PMA | Make : intec Model : IS18GRINV5 | 15-11-2025 10:54:58 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | LEONIS ELECTRONICS PRIVATE LIMITED Under PMA Winner | ₹1,03,350 | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) |
| L2 | Connected Alwayz Under PMA | ₹1,23,324 | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) |
| L3 | HIMALAYA REFRIGERATION Under PMA | ₹1,55,937 | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) |
🎉 L1 Winner
LEONIS ELECTRONICS PRIVATE LIMITED Under PMA
Final Price: ₹1,03,350
Contract / Result Documents 1
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Reverse Auction Schedule
Start
23-Dec-2025, 12:00 pm
End
24-Dec-2025, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 7
GeM-Bidding-8469727.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing prior supply to Central/State Government/PSUs
Financial statements (audited) for last financial year
EMD/Security deposit documentation
Technical bid documents demonstrating compliance with ISS standards
OEM authorization / Manufacturer authorization form
Authorized distributor/service provider details (name, address, contact)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Description | Split Air Conditioner Including Green AC, Wall Mount Type |
| Description/Application | Application | A Split air conditioner is used for cooling (cooling and dehumidification during cooling mode) or cooling & heating ( cooling and dehumidification during cooling mode, and heating during heating mode) in offices etc areas. |
| Generic | Classification By Function | Cooling Only |
| Generic | Nominal Marketing Cooling Capacity (in Ton) {Hint: 1 Ton= 3000 Kcal/Hr, Tolerance +/-10%} | 1.5 Ton |
| Generic | Star Rating (ISEER value range) | 5 Star (ISEER value from >=5 to <=5.5) |
| Generic | Compressor Type as per BEE Star Rating Label | Inverter AC - Variable Speed |
| Refrigerants | Eco-friendly Refrigerant | Yes |
| Refrigerants | Refrigerant Ozone Depletion Potential is Zero | Yes |
| Green AC Related Environment Friendly Requirement | Compliance to Green AC related environmental friendly features complied | No |
| Features/Accessories | Salient Features/Remote Control Features | Turbo Mode, Dehumidification Mode, Power Saving Mode, Auto Clean Mode, Self Diagnosis Mode, Quiet Mode, Dry Mode, Cool Mode, Fan Mode, Air Swing, Timer, Sleep Mode, Auto Off, Fan Speed Control, Power(On-Off), Temperature Up/Down |
| Features/Accessories | Salient Accessories | 1 m (PVC Insulated sheathed cables as per IS:694), 3 m Refrigerant Copper pipe set + connecting cable (Installation Kit), Remote, User Manual, Warranty card |
| Warranty/Service | Comprehensive Warranty on Air Conditioner/Machine (in years) | 1 |
| Warranty/Service | Warranty on Compressor (in years) | 10 Or higher |
| Warranty/Service | Optional Warranty on PCB | 5 years Or higher |
| Warranty/Service | Installation/Commissioning | With Free Standard Installation Commissioning Or higher |
| Warranty/Service | Number of free services during the Comprehensive Warranty on Air Conditioner/Machine | 2 services per year, 4 services per year Or higher |
| Warranty/Service | Turn Around Time (TAT) After Sales Service Calls | 24 hours for Capital Cities (State Capitals)/48 hours for District place (Municipal Corporation Cities)/72 hours for Rural (Gram Panchayat) Or higher |
| Warranty/Service | Other Services Provided ( Inclusive in the scope of supply) | 24*7 Customer Online Service, Demonstration of features & functioning and setting-up of split air conditioner at consignees place |
| Buyer Specific Requirement | Optional Accessories/Work Required (inclusive in the scope of supply) | Suitable Wall Mount Stand for Outdoor Unit, Uninstallation of Existing AC, ISI Marked MCB 40A |
| Buyer Specific Requirement | Optional Extended Comprehensive Warranty on Air Conditioner/Machine Effective After Standard Warranty (inclusive in the scope of supply) (in years) | 4 years, NA |
| Certifications | Mandatory compliance / conformity to relevant ISS | As per IS 1391 (Part 2)-Latest and as per Gazette Notification no. S.O. 3897(E) dated,29th October 2019 and as per BEE Notification dated 19th April 2022 |
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Punjab Green AC tender in 2025?
Bidders must submit GST registration, PAN, experience certificates and financial statements, plus OEM authorization. Ensure compliance with ISS standards and BEE Star Rating, and provide installation by OEM-certified personnel. The bid requires supplier ability to handle 25% quantity variations and GST as per actuals or quoted rate.
What documents are required for Punjab split AC tender submission 2025?
Required documents include GST certificate, PAN, last 3 years financial statements, experience certificates showing government supply, OEM authorisation, technical bid detailing ISS conformity, and EMD submission. Invoices must be in consignee GSTIN name; submission must prove service capability.
What are the technical specifications for Green AC in this Punjab tender?
Specifications mandate eco-friendly refrigerant with Zero ODP, BEE Star Rating alignment, IS conformity, and compensation for installation/commissioning by OEM-certified personnel. Remote functionality and standard accessories are included; comprehensive warranty and PCB optional extension may apply.
When is the delivery period for quantity variations in Punjab AC tender?
Delivery terms allow up to a 25% increase/decrease in quantity; extended delivery period is calculated as (increased/ original) × original period, with a minimum of 30 days. Delivery begins after the last date of the original delivery order.
What are the warranty requirements for Punjab Green AC procurement?
Bidders must offer comprehensive warranty on the air conditioner and separate compressor warranty. Optional PCB warranty is allowed, with specified free services during the warranty. After-sales service turnaround time is defined in terms, and installation/commissioning is included in scope.
What eligibility criteria are required for OEM/supplier in Punjab tender?
Bidder or OEM must have supplied similar products to central/state government or PSUs for at least 1 year prior to bid opening. Primary product value among bunch bids must meet the criterion. OEM authorization and service capability are mandatory for submission.