Basic Education Department Uttar Pradesh procurement of Stationery & Office Supplies Tender 2025
Bid Publish Date
29-Nov-2025, 2:18 pm
Bid End Date
15-Dec-2025, 3:00 pm
EMD
₹14,000
Value
₹14,00,000
Location
Progress
RAQuantity
67417
Category
hindi copy 120 pages
Bid Type
Two Packet Bid
Categories
18
Tender Overview
Basic Education Department Uttar Pradesh invites bids for a broad catalogue of educational and clerical supplies, including 120-page and 200-page copies, registers, art and school supplies, pens, pencils, color papers, bags, chalk, duster, scales, and related items. Estimated value is ₹1,400,000 with an EMD of ₹14,000. Location details are not specified in the tender data. The scope covers 50 distinct items and a wide variety of consumables and bookbinding materials, aimed at replenishing school and administrative stock. The procurement emphasizes a comprehensive classroom and office supply bundle under a single tender, enabling centralized purchasing by the Basic Education Department. The presence of a quantity flexibility clause (up to 25%) is a notable differentiator, enabling scale-up or scale-down during contract execution. This tender requires strict adherence to delivery timelines and adjustment mechanics as defined in the option clause.
Technical Specifications & Requirements
- Total items: 50 (BOQ indicates 50 items with multiple subcategories)
- Key categories: copies (120 pages, one-sided; 200 pages), registers (various page counts), art files, office stationery (pen sets, erasers, pencils), geometry box, scissors, file covers, staplers, stapler pins, A4 sheets and laminations, color chart paper, school bags, duster, chalk, graph copies, scales, Favicol glue, punch machine, ink pads, attendance registers, cashbook, ledgers, stock registers, dispatch registers, and related school/office consumables
- EMD: ₹14,000; Estimated value: ₹14,00,000
- Delivery terms: Options clause allows quantity variation up to 25% at contracted rates; delivery start tied to last delivery order date with recalculated extended period
- Standards/Compliance: Not specified in the tender; bidders should prepare to meet standard documentation as per buyer terms
- Special clause: Option clause for quantity adjustment and extended delivery time calculations
- Category emphasis: Education department stock replenishment; school supply chain robustness
Terms & Eligibility
- EMD requirement: ₹14,000 (as per tender data)
- Quantity flexibility: Purchaser can increase/decrease quantity by up to 25% during contract and currency; delivery period adjusts proportionally with a minimum of 30 days
- Delivery timeline: Calculated delivery periods tied to original delivery orders and option clause; ensure compliance with extended timings
- Documentation: General bid submission documents including GST/PAN, experience (where applicable), financials, and EMD proof
- Payment terms: Not explicitly defined in the data; rely on standard government procurement terms
- Pre-qualification: As per buyer-added terms; ensure compliance with option clause and delivery mechanics
- Warranty/Penalties: Not specified in tender data; no explicit LD terms shown
Key Specifications
-
- Product categories: copies (120 pages, one-sided), 120-page art book, 40-page art file, various registers (220/270 pages), 400-page registration, 100-page cashbook/ledger/stock registers, school bags, pens (red/blue/black), pencils, Erasers, watercolors, geometry box, scales, glue (Favicol 500g), punch machine, staplers, file covers, tag, attendance registers, duster, chalk, graph copies (20 pages), A4 variant Rim paper, markers, sketch pens
-
- Quantities: Not numerically specified in BOQ; total items = 50
-
- EMD/Value: ₹14,000 EMD; estimated contract value ₹14,00,000
-
- Delivery: Option-driven quantity variation up to 25%; minimum extension time 30 days
Terms & Conditions
-
EMD of ₹14,000 required for bid submission
-
Up to 25% quantity variation allowed at contract; extended delivery time rules apply
-
Delivery period tied to last original delivery order date; adjustments via option clause
Important Clauses
Payment Terms
Not explicitly defined in tender data; bidders should anticipate standard government terms and invoice upon delivery with 30-45 day payment cycle where applicable
Delivery Schedule
Delivery must align with original delivery order dates; extended periods arise if option clause is exercised; increased quantity extends the delivery window proportionally with a minimum of 30 days
Penalties/Liquidated Damages
No LD clause listed; bidders should verify during bid submission and terms view ATC document
Bidder Eligibility
-
Registered supplier with GST
-
Ability to supply a broad stationery and office consumables catalog
-
Comply with option clause quantity adjustments and delivery terms
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
hindi copy 120 pages , maths copy 120 pages , One Sided Copy 120 Pages , Rough copy 200 pages , art book 40 pages , Hindi Register 220 pages , Hindi Register 270 pages , One Sided Hindi Register 220 pages , One Sided Hindi Register 270 pages , art file cover , Art File Page Bunch , Cello Ball Pen Red , Cello Ball Pen Blue , Cello Ball Pen Black , Camlin Backs Colour , Nataraja pencil , Nataraj Eraser , colored water ones , geometry box , color chart paper , School Bag Standard Size With KGBV Name , exam copy , chalk box , Duster , Graph copy 20 pages , Scale 12 inch Wooden , Camil Favicol 500 Grams , file cover , tag , girl attendance register , employee attendance register , Markers Camil Black Red Blue Green , S.R. Register , teacher diary , calculator , stapler big , stapler small , stapler small pin , stapler big pin , Rim A4 Size Century , Scissors , ink pad , indas file , sketch pen , punch machine , Registration Register 400 pages , Cashbook 100 pages , Ledger Book 100 Pages , Stock Register 100 Pages , Dispatch Register 100 Pages
Authority Records
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Documents 5
GeM-Bidding-8639882.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
50 Items Sign in to view GEM price trends Sign in for GEM prices
hindi copy 120 pages
hindi copy 120 pages
maths copy 120 pages
maths copy 120 pages
One Sided Copy 120 Pages
One Sided Copy 120 Pages
Rough copy 200 pages
Rough copy 200 pages
art book 40 pages
art book 40 pages
Hindi Register 220 pages
Hindi Register 220 pages
Hindi Register 270 pages
Hindi Register 270 pages
One Sided Hindi Register 220 pages
One Sided Hindi Register 220 pages
One Sided Hindi Register 270 pages
One Sided Hindi Register 270 pages
art file cover
art file cover
Art File Page Bunch
Art File Page Bunch
Cello Ball Pen Red
Cello Ball Pen Red
Cello Ball Pen Blue
Cello Ball Pen Blue
Cello Ball Pen Black
Cello Ball Pen Black
Camlin Backs Colour
Camlin Backs Colour
Nataraja pencil
Nataraja pencil
Nataraj Eraser
Nataraj Eraser
colored water ones
colored water ones
geometry box
geometry box
color chart paper
color chart paper
School Bag Standard Size With KGBV Name
School Bag Standard Size With KGBV Name
exam copy
exam copy
chalk box
chalk box
Duster
Duster
Graph copy 20 pages
Graph copy 20 pages
Scale 12 inch Wooden
Scale 12 inch Wooden
Camil Favicol 500 Grams
Camil Favicol 500 Grams
file cover
file cover
tag
tag
girl attendance register
girl attendance register
employee attendance register
employee attendance register
Markers Camil Black Red Blue Green
Markers Camil Black Red Blue Green
S.R. Register
S.R. Register
teacher diary
teacher diary
calculator
calculator
stapler big
stapler big
stapler small
stapler small
stapler small pin
stapler small pin
stapler big pin
stapler big pin
Rim A4 Size Century
Rim A4 Size Century
Scissors
Scissors
ink pad
ink pad
indas file
indas file
sketch pen
sketch pen
punch machine
punch machine
Registration Register 400 pages
Registration Register 400 pages
Cashbook 100 pages
Cashbook 100 pages
Ledger Book 100 Pages
Ledger Book 100 Pages
Stock Register 100 Pages
Stock Register 100 Pages
Dispatch Register 100 Pages
Dispatch Register 100 Pages
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | hindi copy 120 pages | hindi copy 120 pages | 8,026 | pieces | bsa.br-up | 15 | |
| 2 | maths copy 120 pages | maths copy 120 pages | 1,018 | pieces | bsa.br-up | 15 | |
| 3 | One Sided Copy 120 Pages | One Sided Copy 120 Pages | 1,190 | pieces | bsa.br-up | 15 | |
| 4 | Rough copy 200 pages | Rough copy 200 pages | 1,504 | pieces | bsa.br-up | 15 | |
| 5 | art book 40 pages | art book 40 pages | 852 | pieces | bsa.br-up | 15 | |
| 6 | Hindi Register 220 pages | Hindi Register 220 pages | 760 | pieces | bsa.br-up | 15 | |
| 7 | Hindi Register 270 pages | Hindi Register 270 pages | 489 | pieces | bsa.br-up | 15 | |
| 8 | One Sided Hindi Register 220 pages | One Sided Hindi Register 220 pages | 710 | pieces | bsa.br-up | 15 | |
| 9 | One Sided Hindi Register 270 pages | One Sided Hindi Register 270 pages | 410 | pieces | bsa.br-up | 15 | |
| 10 | art file cover | art file cover | 763 | pieces | bsa.br-up | 15 | |
| 11 | Art File Page Bunch | Art File Page Bunch | 2,185 | pieces | bsa.br-up | 15 | |
| 12 | Cello Ball Pen Red | Cello Ball Pen Red | 222 | pieces | bsa.br-up | 15 | |
| 13 | Cello Ball Pen Blue | Cello Ball Pen Blue | 4,096 | pieces | bsa.br-up | 15 | |
| 14 | Cello Ball Pen Black | Cello Ball Pen Black | 3,601 | pieces | bsa.br-up | 15 | |
| 15 | Camlin Backs Colour | Camlin Backs Colour | 335 | pieces | bsa.br-up | 15 | |
| 16 | Nataraja pencil | Nataraja pencil | 2,172 | pieces | bsa.br-up | 15 | |
| 17 | Nataraj Eraser | Nataraj Eraser | 2,002 | pieces | bsa.br-up | 15 | |
| 18 | colored water ones | colored water ones | 488 | pieces | bsa.br-up | 15 | |
| 19 | geometry box | geometry box | 370 | pieces | bsa.br-up | 15 | |
| 20 | color chart paper | color chart paper | 1,030 | pieces | bsa.br-up | 15 | |
| 21 | School Bag Standard Size With KGBV Name | School Bag Standard Size With KGBV Name | 265 | pieces | bsa.br-up | 15 | |
| 22 | exam copy | exam copy | 31,000 | pieces | bsa.br-up | 15 | |
| 23 | chalk box | chalk box | 23 | pieces | bsa.br-up | 15 | |
| 24 | Duster | Duster | 78 | pieces | bsa.br-up | 15 | |
| 25 | Graph copy 20 pages | Graph copy 20 pages | 263 | pieces | bsa.br-up | 15 | |
| 26 | Scale 12 inch Wooden | Scale 12 inch Wooden | 184 | pieces | bsa.br-up | 15 | |
| 27 | Camil Favicol 500 Grams | Camil Favicol 500 Grams | 38 | pieces | bsa.br-up | 15 | |
| 28 | file cover | file cover | 715 | pieces | bsa.br-up | 15 | |
| 29 | tag | tag | 1,429 | pieces | bsa.br-up | 15 | |
| 30 | girl attendance register | girl attendance register | 69 | pieces | bsa.br-up | 15 | |
| 31 | employee attendance register | employee attendance register | 19 | pieces | bsa.br-up | 15 | |
| 32 | Markers Camil Black Red Blue Green | Markers Camil Black Red Blue Green | 175 | pieces | bsa.br-up | 15 | |
| 33 | S.R. Register | S.R. Register | 20 | pieces | bsa.br-up | 15 | |
| 34 | teacher diary | teacher diary | 102 | pieces | bsa.br-up | 15 | |
| 35 | calculator | calculator | 11 | pieces | bsa.br-up | 15 | |
| 36 | stapler big | stapler big | 10 | pieces | bsa.br-up | 15 | |
| 37 | stapler small | stapler small | 19 | pieces | bsa.br-up | 15 | |
| 38 | stapler small pin | stapler small pin | 77 | pieces | bsa.br-up | 15 | |
| 39 | stapler big pin | stapler big pin | 51 | pieces | bsa.br-up | 15 | |
| 40 | Rim A4 Size Century | Rim A4 Size Century | 99 | pieces | bsa.br-up | 15 | |
| 41 | Scissors | Scissors | 18 | pieces | bsa.br-up | 15 | |
| 42 | ink pad | ink pad | 30 | pieces | bsa.br-up | 15 | |
| 43 | indas file | indas file | 18 | pieces | bsa.br-up | 15 | |
| 44 | sketch pen | sketch pen | 385 | pieces | bsa.br-up | 15 | |
| 45 | punch machine | punch machine | 14 | pieces | bsa.br-up | 15 | |
| 46 | Registration Register 400 pages | Registration Register 400 pages | 19 | pieces | bsa.br-up | 15 | |
| 47 | Cashbook 100 pages | Cashbook 100 pages | 13 | pieces | bsa.br-up | 15 | |
| 48 | Ledger Book 100 Pages | Ledger Book 100 Pages | 12 | pieces | bsa.br-up | 15 | |
| 49 | Stock Register 100 Pages | Stock Register 100 Pages | 25 | pieces | bsa.br-up | 15 | |
| 50 | Dispatch Register 100 Pages | Dispatch Register 100 Pages | 13 | pieces | bsa.br-up | 15 |
Required Documents
GST certificate
PAN card
EMD documents (proof of ₹14,000)
Financial statements or turnover proof (where applicable)
Experience certificates (if required by buyer terms)
Technical bid documents (product list, catalogs, compliance statements)
OEM authorizations (if items are branded/brand-specific)
Reverse Auction Schedule
Start
20-Jan-2026, 5:00 pm
End
21-Jan-2026, 5:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AMANPINKY MANPOWERS PRIVATE LIMITED Under PMA | - | 15-12-2025 11:51:33 | |
| 2 | AMAYRADH INFOTECH PRIVATE LIMITED Under PMA | - | 15-12-2025 13:32:48 | |
| 3 | Astro Suppliers Under PMA | - | 15-12-2025 14:57:25 | |
| 4 | DECOR INDIA MULTISERVICES PRIVATE LIMITED Under PMA | - | 14-12-2025 22:22:54 | |
| 5 | G.S.CONSTRUCTION & SUPPLIER Under PMA | - | 12-12-2025 14:18:05 | |
| 6 | HILLS STATIONERS & PRINTERS Under PMA | - | 15-12-2025 14:49:08 | |
| 7 | JAI HIND INTERNATIONAL Under PMA | - | 12-12-2025 09:20:03 | |
| 8 | JAY KAY PRINT PACK Under PMA | - | 14-12-2025 16:20:05 | |
| 9 | M/S ARPIT TRADERS Under PMA | - | 15-12-2025 13:56:22 | |
| 10 | M/S AGRWAL CONSTRUCTION & SUPPLIERS Under PMA | - | 15-12-2025 14:56:16 | |
| 11 | M/s DIGITAL GLOBAL SOLUTION Under PMA | - | 12-12-2025 15:06:15 | |
| 12 | NEWEST ENVIRONMENT AND EQUIPMENT DEVELOPER PRIVATE LIMITED Under PMA | - | 12-12-2025 16:32:28 | |
| 13 | SAMRADH POORVA INFOTECH PRIVATE LIMITED Under PMA | - | 15-12-2025 14:59:27 | |
| 14 | SKS Enterprises Under PMA | - | 15-12-2025 12:53:19 | |
| 15 | VIBHOOTI CONSCIONABLE HR PRIVATE LIMITED Under PMA | - | 15-12-2025 12:58:32 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | G.S.CONSTRUCTION & SUPPLIER Under PMA | Item Categories : hindi copy 120 pages,maths copy 120 pages,One Sided Copy 120 Pages,Rough copy 200 pages,art book 40 | |
| L2 | M/s DIGITAL GLOBAL SOLUTION Under PMA | Item Categories : hindi copy 120 pages,maths copy 120 pages,One Sided Copy 120 Pages,Rough copy 200 pages,art book 40 | |
| L3 | NEWEST ENVIRONMENT AND EQUIPMENT DEVELOPER PRIVATE LIMITED Under PMA | Item Categories : hindi copy 120 pages,maths copy 120 pages,One Sided Copy 120 Pages,Rough copy 200 pages,art book 40 |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for stationery tender in UP Basic Education Department 2025
Bidders must submit GST, PAN, EMD of ₹14,000, and financial/experience documents as required. The tender covers 50 items including copies, registers, and school supplies. Ensure option clause compliance for 25% quantity variation and prepare delivery plan aligning to last delivery order date.
What documents are required for UP education supplies bid 2025
Required documents include GST certificate, PAN card, EMD proof of ₹14,000, financial statements, technical bid with item catalog, and OEM authorizations if applicable. Additional experience certificates may be demanded depending on the specific category of items.
What are the delivery terms for the UP stationery procurement 2025
Delivery is governed by the option clause allowing up to 25% quantity variation at contracted rates. The extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, starting from the last original delivery order date.
Which items are included under the UP education supplies tender 2025
Items span 50 categories: 120-page and 200-page copies, various registers (220/270 pages), art books/files, pens, pencils, erasers, color papers, graph copies, scales, geometry box, Favicol glue, punch, staplers, file covers, attendance registers, cashbooks, ledgers, stock registers, and school bags, among other consumables.
What is the estimated value and EMD for the UP procurement
Estimated contract value is ₹14,00,000 with an EMD of ₹14,000. Bidders must provide proofs of payment or online transfer for the EMD along with bid submission to participate in the procurement.
What are the key evaluation criteria for UP stationery bid 2025
Evaluation will consider EMD compliance, catalog completeness, ability to meet 50-item scope, adherence to delivery terms including option clause, and financial stability. Experience certificates may influence qualification, particularly for bulk school supply procurement.
How to ensure documentation meets UP basic education tender requirements
Prepare a complete bid pack: GST, PAN, EMD proof, financials, technical catalogs, OEM authorizations if required, and delivery plan. Review ATC terms for option clause mechanics and ensure 25% quantity variation calculations conform to contract norms.
What is the role of the option clause in UP stationery tender
The option clause allows a ±25% variation in quantity at contracted rates. Delivery timing adjusts based on the increased/decreased quantity, with a minimum extension of 30 days. Bidders must price and plan accordingly to capture potential scale adjustments.
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Documents 5
GeM-Bidding-8639882.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS