Indian Army Workstation & IT Equipment Tender Prayagraj Mathura 2026 - EMD ₹100000, GST/PAN, Data Sheet
Bid Publish Date
16-Aug-2026, 11:42 am
Bid End Date
07-Sep-2026, 11:00 am
EMD
₹1,00,000
Progress
Key Highlights
- • EMD amount of ₹100000 required
- • Delivery locations PRAYAGRAJ and MATHURA
- • Option clause allows ±25% quantity variation at contracted rates
- • Data Sheet mandatory; ensure product parameter alignment
- • Consortium allowed; equal liability of members
- • Products must have at least 5 years residual market life
- • GST to be self-verified by bidder; reimbursement at actuals or applicable rate
- • End-user certification and OEM authorizations may be required
Tender Overview
The Indian Army, Department of Military Affairs, seeks procurement across multiple IT hardware categories, including Work Station, Desktop Computer, Interactive Panel Board, Online UPS, LAN Switch, CAT 6 Cable, HDMI Cable, HDMI Switch, NAS, Crimping Tool, RJ45 Connector, and USB Cable. The project scope is distributed across Prayagraj and Mathura, with an Earnest Money Deposit of ₹100000. The contract allows quantity adjustments up to 25% of the bid quantity during both initial and extended delivery periods, at contracted rates. A Data Sheet verification step is required to ensure alignment with product specifications, and end-user certification may be requested. The tender emphasizes avoidance of obsolete products (minimum 5 years residual life) and requires consortium arrangements with unified responsibility. Delivery, installation, and commissioning, if applicable, are to be conducted at the stated addresses, with GST handling at bidder’s discretion.
Technical Specifications & Requirements
- Product categories include: Work Station, Desktop Computer, Interactive Panel Board, Online UPS, LAN Switch, CAT 6 Cable, HDMI Cable, HDMI Switch, NAS, Crimping Tool, RJ 45 Connector, USB Cable.
- Data Sheet submission is mandatory for each offered product to enable parameter matching with provided specifications.
- End User Certification may be required; OEM data sheets and product life-cycle information should confirm at least 5 years residual market life.
- Consortium bids permitted with shared responsibility; all members must be equally liable for contract execution.
- Data validation step to prevent mismatch between technical parameters and offered items.
Terms, Conditions & Eligibility
- EMD: ₹100000.
- Delivery addresses: PRAYAGRAJ and MATHURA.
- Flexible quantity clause: up to 25% increase/decrease at contracted rates; delivery time scales with (additional quantity/original quantity) × original delivery period, minimum 30 days.
- GST responsibility: bidder to confirm GST; reimbursement as actuals or as applicable rates, whichever is lower.
- Required submissions: PAN, GSTIN, Cancelled cheque, EFT mandate; Data Sheet; OEM authorizations for consortium bidders; data sheet alignment with technical parameters.
- Anti-obsolescence clause: offered products must have at least 5 years residual market life; no end-of-life products.
- Financial standing: no liquidation or bankruptcy; provide undertaking.
Key Specifications
-
Product categories: Work Station, Desktop Computer, Interactive Panel Board, Online UPS, LAN Switch, CAT 6 Cable, HDMI Cable, HDMI Switch, NAS, Crimping Tool, RJ45 Connector, USB Cable
-
EMD: ₹100000
-
Delivery addresses: Prayagraj & Mathura
-
Quantity variation: ±25% of bid quantity
-
Data Sheet verification required; match with offered specifications
-
Minimum 5 years residual market life for offered products
-
Consortium allowed with equal liability
-
GST handling: bidder to determine applicability; reimbursement as actuals or applicable rate
Terms & Conditions
-
EMD of ₹100000 must be submitted with bid
-
Delivery to Prayagraj and Mathura; options for quantity changes
-
Data Sheet and End User Certification required; no obsolescence
-
GST responsibility rests with bidder; actual reimbursement
-
Consortium bids permitted with shared liability
Important Clauses
Payment Terms
GST treatment and payment terms to be determined by bidder; reimbursement to be at actuals or applicable lower rate
Delivery Schedule
Delivery period governed by option clause; minimum 30 days for additional quantity timing
Penalties/Liquidated Damages
Not explicitly stated; delivery obligations and performance will be governed by contract terms
Bidder Eligibility
-
No liquidation or bankruptcy proceedings against bidder
-
Minimum product life-cycle of 5 years for offered items
-
Consortium allowed with equal responsibility and an undertaking
Tender Data
Bid Details
Quantity
309
Category
Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Work Station , Desktop Computer , Interactive Panel Board , Online UPS , LAN Switch , CAT 6 Cable , HDMI Cable , HDMI Switch , NAS , Crimping Tool , RJ 45 Connector , USB Cable
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
8
Pre-Bid & Qualification
Pre-Bid Date
03-08-2026 09:00:00
Pre-Bid Venue
Buyer Premises, Prayagraj
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Prayagraj
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Prayagraj | Prayagraj | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9687208.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Work Station
Work Station with i9 Processor 14th Generation (64 GB DDR5 RAM)
Desktop Computer
Desktop Computer with i7 Processor 14th Generation (32 GB RAM & 1 TB SSD)
Interactive Panel Board
Capacitive Interactive Panel with OPS (Display LCD Type)
Online UPS
3 KVA Online UPS with 60 Mins Backup
LAN Switch
16 Port Layer 2 Switch with 02 x 10G bast T+04 x Gigabit SFP
CAT 6 Cable
CAT 6, 23 AWG HDPE
HDMI Cable
HDMI Cable 4K 5 Mtr
HDMI Cable
HDMI Cable 4K 20 Mtr
HDMI Switch
4 Port HDMI KVM Switch
NAS
16 TB NVMe SSD Expandable up to 32 TB, 4 Bays
Crimping Tool
Crimping Tool
RJ 45 Connector
RJ 45 Connector
USB Cable
USB Cable 3 Meter
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Work Station | Work Station with i9 Processor 14th Generation (64 GB DDR5 RAM) | 1 | pieces | [email protected] | 15 | |
| 2 | Desktop Computer | Desktop Computer with i7 Processor 14th Generation (32 GB RAM & 1 TB SSD) | 4 | pieces | [email protected] | 15 | |
| 3 | Interactive Panel Board | Capacitive Interactive Panel with OPS (Display LCD Type) | 1 | pieces | [email protected] | 15 | |
| 4 | Online UPS | 3 KVA Online UPS with 60 Mins Backup | 2 | pieces | [email protected] | 15 | |
| 5 | LAN Switch | 16 Port Layer 2 Switch with 02 x 10G bast T+04 x Gigabit SFP | 1 | pieces | [email protected] | 15 | |
| 6 | CAT 6 Cable | CAT 6, 23 AWG HDPE | 90 | meter | [email protected] | 15 | |
| 7 | HDMI Cable | HDMI Cable 4K 5 Mtr | 4 | pieces | [email protected] | 15 | |
| 8 | HDMI Cable | HDMI Cable 4K 20 Mtr | 1 | pieces | [email protected] | 15 | |
| 9 | HDMI Switch | 4 Port HDMI KVM Switch | 1 | pieces | [email protected] | 15 | |
| 10 | NAS | 16 TB NVMe SSD Expandable up to 32 TB, 4 Bays | 1 | pieces | [email protected] | 15 | |
| 11 | Crimping Tool | Crimping Tool | 1 | pieces | [email protected] | 15 | |
| 12 | RJ 45 Connector | RJ 45 Connector | 200 | pieces | [email protected] | 15 | |
| 13 | USB Cable | USB Cable 3 Meter | 2 | pieces | [email protected] | 15 |
Categories
26
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
Data Sheet for each offered product
OEM authorization (for consortium bidders)
End-User Certification (if requested)
Bidder undertaking of financial standing (no liquidation/bankruptcy)
Frequently Asked Questions
How to bid for Indian Army IT equipment tender in Prayagraj Mathura 2026
Bidders must meet critical eligibility: no liquidation, 5-year product life, PAN and GST certificates, and EFT mandate. Submit Data Sheets for all offered items, OEM authorizations if forming a consortium, and an undertaking on financial viability. Ensure EMD of ₹100000 is paid and bid documents include required GST details.
What documents are required for the Indian Army IT bid in Prayagraj
Required documents include PAN Card copy, GSTIN, cancelled cheque, EFT Mandate, Data Sheets for each product, OEM authorization for consortium bids, End-User Certification if requested, and an undertaking confirming financial stability without liquidation or bankruptcy.
What are the key technical specifications for IT hardware in this tender
Products span Work Stations, Desktop Computers, Interactive Panels, Online UPS, LAN Switches, CAT 6 Cables, HDMI Cables/Switches, NAS, RJ45 Connectors, Crimping Tools, and USB Cables. Data Sheets must align with offered specs; minimum 5-year market life is required; no end-of-life items.
What is the EMD amount and its payment terms for this procurement
EMD is ₹100000. Payment terms align with contract; GST handling remains bidder’s responsibility with reimbursement at actuals or applicable rate, whichever is lower. Ensure EMD submission along with bid as per tender requirements.
When is delivery expected for Prayagraj and Mathura IT equipment
Delivery timing follows the option clause: additional time = (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. If original period is shorter, use the original period; contract may extend to original delivery duration.
Can bidders form a consortium for this Indian Army procurement
Yes, consortium bids are allowed. Each member is equally responsible for contract execution. Submit an undertaking confirming joint liability and include OEM authorizations for consortium members where applicable.