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Irel (India) Limited HPCL Make Lubricants Tender Ganjam Odisha 2025

Bid Publish Date

22-Dec-2025, 10:30 am

Bid End Date

12-Jan-2026, 10:00 am

EMD

₹28,852

Value

₹17,02,268

Location

GANJAM , ODISHA

Progress

Issue22-Dec-2025, 10:30 am
AwardPending
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Quantity

10720

Category

HPCL make ENKLO 68 or equivalent as per technical specification

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: HPCL Make items or equivalent per technical specification, OEM authorization for distributors
  • • Technical standards: IS/ISO certifications not specified; emphasis on data sheet parity and GST compliance
  • • Special clauses: GeM portal GST invoicing, EFT mandate, and vendor code creation
  • • Eligibility: Minimum turnover criteria over the last 3 years; documentary evidence required
  • • Warranty/AMC: Not specified in provided data; focus on supply-only scope
  • • Penalties: Termination rights for delivery failure or misrepresentation
  • • Delivery: Supply of goods; exact delivery timeline TBD in contract
  • • Delivery location: GANJAM, ODISHA 760001

Categories 2

LUBE OIL MOBIL OIL

Tender Overview

Irel (India) Limited invites bids for the supply of HPCL make ENKLO 68 or equivalent, HPCL make Grease HP LITHON EP 2 or equivalent, HPCL make ENKLO 320 or equivalent, HPCL ENKLO 32, and HP HYTAK F4 or equivalents as per technical specification. Estimated value is ₹1,702,268 with an EMD of ₹28,852. Location is GANJAM, ODISHA - 760001. Scope is strictly the supply of goods; data sheets must mirror offered parameters; OEM authorization is required for distributors. Unique terms include GST handling, vendor code creation, and a three-year turnover consideration for eligibility. The tender emphasizes vendor compliance with product data sheets and GST invoicing through GeM, with standard contract termination rights for non-performance or non-delivery. This opportunity targets suppliers capable of providing HPCL-branded lubricants and compatible equivalents, backed by verified manufacturer certification and bank-evidenced EFT mandates.

Technical Specifications & Requirements

  • Product names in the BOQ include: ENKLO 68, Grease HP LITHON EP 2, ENKLO 320, ENKLO 32, HP HYTAK F4 or equivalents as per technical specification.
  • No detailed specifications are published; emphasis on data sheet alignment with bid offering and OEM authorization when applicable.
  • Documentation requirements include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate.
  • Data Sheet upload is mandatory; mismatch risks bid rejection. Manufacturer Authorization required for authorized distributors.
  • Scope: Supply of Goods only; delivery terms to be aligned with contract provisions.

Terms, Conditions & Eligibility

  • EMD: ₹28,852; payment subject to GST rules and actual GST rates.
  • Turnover: Minimum average annual turnover over last 3 years to be demonstrated via audited statements or CA certificate.
  • Documentation: GST certificate, PAN, data sheets, OEM authorization, and bank proof for EFT mandate.
  • GST invoicing through GeM with GST portal payment confirmation required.
  • Termination rights reserved for non-compliance, delivery delays, or insolvency.

Key Specifications

  • Product categories: HPCL ENKLO greases and lubricants including ENKLO 68, ENKLO 320, ENKLO 32, HP LITHON EP 2, HP HYTAK F4

  • Quantities: Not disclosed in BOQ; scope is supply of goods

  • EMD/Value: ₹28,852 EMD; estimated value ₹1,702,268

  • Experience: Turnover evidence required; no explicit years stated

  • Quality/Standards: Data Sheet alignment mandatory; OEM authorization required for distributors

Terms & Conditions

  • GST paid as per actuals or applicable rate, whichever is lower, capped by quoted GST %

  • Data Sheet must match product specifications; mismatches may lead to rejection

  • OEM authorization required for authorized distributors

  • Supply of Goods only; no service scope included

  • GeM invoicing and GST portal payment confirmation mandatory

Important Clauses

Payment Terms

GST payment as per actuals or applicable rate; GeM invoice must reflect GST and payment confirmed on GST portal

Delivery Schedule

Delivery timelines to be defined in contract; contract termination rights if delivery is delayed

Penalties/Liquidated Damages

Termination rights if seller fails to deliver or if there is misrepresentation or insolvency; LD terms not explicitly stated in data

Bidder Eligibility

  • Minimum average annual turnover as per last 3 financial years with certified statements

  • GST registration and GST compliance evidence

  • OEM authorization for distributors and data sheet alignment with offered products

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Posted: 13 March 2025
Closed: 27 March 2025
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OIL SERVO CUT - 253 OF IOCL OR ITS EQUIVALENT GRADE OIL OF OF BPCL/ HPCL.

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HPCL make ENKLO 68 or equivalent as per technical specification HPCL make ENKLO 68 or equivalent as per technical specification 5,250 liters [email protected] 365
2 HPCL Make Grease HP LITHON EP 2 or Equivalent as per technical specification HPCL Make Grease HP LITHON EP 2 or Equivalent as per technical specification 910 kilograms [email protected] 365
3 HPCL make ENKLO 320 or equivalent as per technical specification HPCL make ENKLO 320 or equivalent as per technical specification 3,360 liters [email protected] 365
4 HPCL make ENKLO 32 or equivalent as per technical specification HPCL make ENKLO 32 or equivalent as per technical specification 840 liters [email protected] 365
5 HPCL make HP HYTAK F4 or equivalent as per technical specification HPCL make HP HYTAK F4 or equivalent as per technical specification 360 kilograms [email protected] 365

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

Manufacturer Authorization/OEM authorization details

7

Audited Balance Sheets or CA/Cost Accountant turnover certificate

8

GST invoice and GST payment screenshot for GeM portal

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for HPCL lubricant tender in Odisha 2025 by Irel?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, data sheet, and OEM authorization. Ensure GST invoicing through GeM, and provide turnover evidence for last three years. Include product data sheets matching offered ENKLO and LITHON EP 2 equivalents.

What documents are required for lubricant supply tender in Ganjam?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, product data sheets, OEM authorization, and audited turnover statements for the last three years. Also upload GST invoice screenshots reflecting GST payment through GeM portal.

What are the technical specs for HPCL ENKLO lubricants tender?

No explicit technical specs published; bidders must align data sheets with offered products (ENKLO 68/320/32, HP LITHON EP 2, HP HYTAK F4) or equivalents. Ensure alignment with the tender’s stated equivalents and obtain OEM authorization where applicable.

What is the EMD amount for this Odisha lubricant procurement?

The EMD is ₹28,852. Payable at bid submission via the specified method. Ensure receipt or bank confirmation is attached to the bid to validate EMD compliance.

When is the delivery timeline for HPCL lubricants in Odisha?

Delivery timelines are defined in contract terms, with termination rights if delivery is not achieved within the stipulated period. Prepare to meet prompt delivery obligations and confirm lead times during bid submission.

What is the scope of supply for this tender in Odisha?

Scope is limited to the supply of goods (lubricants) only; services or installation are not included. The bid should include data sheet alignment and OEM authorization for distributors where applicable.

What are the GST considerations for this GeM tender in Odisha?

GST reimbursement will follow actuals or applicable rates, whichever is lower, subject to the quoted GST percentage. Bidders must upload GST invoice and GST payment proof on GeM portal during submission.

How to verify manufacturer authorization for lubricant bids in Odisha?

Submit an OEM authorization certificate with distributor details (name, address, email, phone). This ensures compliance when the bidder is an authorized distributor and enables proper supplier verification.