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GEM

Indian Army Department Of Military Affairs Office Supplies Tender 2025 ISI IS 13892 IS 14490 Envelopes Tea Set GeM

Bid Publish Date

08-Nov-2025, 2:58 pm

Bid End Date

18-Nov-2025, 3:00 pm

Location

AHMADABAD , GUJARAT

Progress

RA
Issue08-Nov-2025, 2:58 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

5072

Category

Correspondence Envelopes (V3) Conforming to IS 13892

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/manufacturer requirement for eligibility; traders are excluded under state MSE preference
  • • IS standards focus: IS 13892 (envelopes), IS 14490 (ISI paper), IS 5653 (paper sizing)
  • • Delivery option: quantity variation up to 25% during contract, with extension rules
  • • Post-receipt inspection at consignee site; pre-dispatch not universally required
  • • Turnover criterion: documented turnover for last 3 financial years; audited or CA certificate
  • • GeM-based procurement; scope is supply of goods only; multiple generic office items included
  • • Packing, marking, and packaging standards to satisfy government requirements
  • • Reserve quota for Micro and Small Enterprises from the State with Udyam validation

Categories 27

ADHESIVE BITUMINOUS MATERIAL DISTRIBUTOR WIND MILL ENERGY PROJECT PRINTING SERVICES COPIER PAPER ANGLE BRACKETS DOT METRIX PRINTERS UTENSIL MACHINE PINS COMPRESSED SHEET STAPLER DINING TABLE PLASTIC TOWEL BINDER CLIP FILTER RETAINERS AUTOMATIC SPRAY CROCKERY ITEM OFFSET PRINTING PACKAGING TUBES AND LABEL PAPER AND PRINTING SERVICES PEN HARDWARE AND FASTENERS SUPPLY OF SYNTHETIC FABRIC BOND DRAWING PAPER PRINTING AND WRITING PAPER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of office supplies including envelopes (IS 13892 compliant), IS 14490 ISI marked copier paper, sticky notes, tea sets, laminating film, paper packs, and related stationery under a GeM-based procurement process for 2025. Estimated value and exact EMD are not disclosed in the data, but the scope spans 34 BoQ items with generic packaging and standard-compliant materials. A key differentiator is conformance to multiple IS standards (IS 13892, IS 14490) and IS 5653-based document sizing, coupled with option clauses enabling up to 25% quantity variation. Location data is not explicitly provided, but procurement is for the Indian Army, implying nationwide or cantonment-level supply demands. The tender emphasizes supply-only scope, pre- or post-inspection, and a turnover-based eligibility check. Unique clauses include a state-level MSE reservation and a vendor must be OEM/manufacturer to avail tender benefits. Stakeholders should prepare for multiple small-item lots and compliance with government procurement terms.

Technical Specifications & Requirements

  • Standard: IS 13892 — Envelopes conforming to government packaging and marking norms
  • Standard: IS 14490 — ISI-marked plain copier paper requirements
  • Standard: IS 5653 — Paper sizes and formats for specific stationery
    • Envelope dimensions, colors, and window specifications are to be verified per tender item
    • Sticky notes: generic types, size, GSM, and packaging per line items
    • Tea set: number of cups/saucers/pots, material constraints, and tray details
    • Laminating film rolls and stationery items: packing and labeling specifics
    • Inspection: post-receipt inspection at consignee site; pre-dispatch not universally required
    • Quantity flexibility: option to increase/decrease up to 25% of bid/contract quantity
    • Scope: Bid price to include all costs; supply-only contract

Terms, Conditions & Eligibility

  • EMD/Turnover: Minimum average annual turnover over the last 3 years as indicated; audited balance sheets or CA/Cost Accountant certificate required
  • Delivery: Delivery period begins after order/OD date; option clause may extend delivery with minimum 30 days; additional time formula defined
  • Documentation: GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations where applicable
  • Inspection: Post-receipt inspection at consignee premises by a Board of Officers; pre-dispatch not mandatory unless ATC specifies
  • Purchase Preference: Reserved for eligible MSEs from the State with valid Udyam registration; manufacturers/OEM only, traders excluded
  • Payment & Penalties: Payment terms and LD/penalties are determined by contract; ensure compliance with deliverables and timelines

Key Specifications

  • Envelope: IS 13892 compliant with specified dimensions and window options

  • Paper: ISI-marked copier paper; IS 14490 compliant; standard GSM not specified

  • Sticky Notes: number of pads per packet, sheet count, size, GSM details

  • Tea Set: number of cups, saucers, pots, milk pot, sugar pot, tray; nominal cup capacity in ml

  • Laminating Film: thickness, roll length, packaging, and compatibility

  • Electrical/Desk items: number of desk calculators, markers, highlighters; standard sizes

Terms & Conditions

  • 25% quantity variation permitted during and after contract with extended delivery rules

  • Supply-only contract; inspection conducted at consignee site; post-receipt acceptance testing

  • MSE reservation for State vendors; must be manufacturer/OEM to avail benefits

Important Clauses

Payment Terms

Payment terms determined by contract; ensure compliance with delivery milestones and post-delivery acceptance

Delivery Schedule

Delivery timeline starts from date of order; option-driven extensions with minimum 30 days increment

Penalties/Liquidated Damages

Penalties apply for late delivery or non-conformance; LD terms to be defined in final contract

Bidder Eligibility

  • Must demonstrate minimum average turnover in last 3 years as per tender

  • OEM/manufacturer status; traders not eligible for State MSE reservation

  • Compliance with IS standards for listed items and post-receipt inspection readiness

Documents 11

GeM-Bidding-8489515.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Plain Copier Paper (V3) ISI Marked to IS 14490,Plain Copier Paper (V3) ISI Marked to IS 14490,Rolle

Tusco Limited

LUCKNOW, UTTAR PRADESH

Posted: 1 August 2025
Closed: 11 August 2025
GEM

Binder Clips (V2),Clips, Paper as per IS 5650,Desktop Calculator - Electronics,Eraser,File/Folder (

Indian Institute Of Management (iim)

JAMMU, JAMMU & KASHMIR

Posted: 10 September 2025
Closed: 20 September 2025
GEM

Staplers (V2),Stapler Pin / Staples (V2),Stapler Pin / Staples (V2),Staplers (V2),Binder Clips (V2)

Hindustan Petroleum Corporation Ltd

BANGALORE, KARNATAKA

Posted: 4 July 2025
Closed: 14 July 2025
GEM

Plain Copier Paper (V3) ISI Marked to IS 14490,Box File,Flat - File With Normal & Cobra Clips (BHEL

N/a

GURGAON, HARYANA

Posted: 30 January 2025
Closed: 17 February 2025
GEM

Pencil box,Packaging Tape,Paper Adhesive, Liquid Gum and Office Paste Type as per IS 2257 (Rev),Rol

Indian Air Force

AMBALA, HARYANA

Posted: 22 January 2025
Closed: 6 February 2025
GEM

Bill of Quantities (BOQ) 34 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Sketch Pen Cap without Pocket Clip Fibre Sketch Pen Cap without Pocket Clip Fibre 19 pkt sbso@cweamd 30
2 Small Stapler Machine No 10D Small Stapler Machine No 10D 17 nos sbso@cweamd 30
3 Large Stapler Machine No 210 Large Stapler Machine No 210 11 nos sbso@cweamd 30
4 Stapler Pin Small No 10 Stapler Pin Small No 10 88 pkt sbso@cweamd 30
5 Stapler Pin Heavy Duty 23 17H Stapler Pin Heavy Duty 23 17H 12 pkt sbso@cweamd 30
6 Dak Pad Folder binding accessories Synthetic Dak Pad Dak Pad Folder binding accessories Synthetic Dak Pad 17 nos sbso@cweamd 30
7 Transparent Tape 40 Mtr Length Transparent Tape 40 Mtr Length 57 nos sbso@cweamd 30
8 Binder Clip 25mm Binder Clip 25mm 25 pkt sbso@cweamd 30
9 Binder Clip 19mm Binder Clip 19mm 26 pkt sbso@cweamd 30
10 Binder Clip 15mm Binder Clip 15mm 27 pkt sbso@cweamd 30
11 Binder Clip 32mm Binder Clip 32mm 21 pkt sbso@cweamd 30
12 Micro fiber Cleaning Dusting Cloth 50cm x 40cm Micro fiber Cleaning Dusting Cloth 50cm x 40cm 92 nos sbso@cweamd 30
13 Roller Ball point Blue Pen Roller Ball point Blue Pen 137 nos sbso@cweamd 30
14 Roller Ball point Black Pen Roller Ball point Black Pen 41 nos sbso@cweamd 30
15 Roller Ball point Red Pen Roller Ball point Red Pen 30 nos sbso@cweamd 30
16 Tape dispenser 12mm Tape dispenser 12mm 2 nos sbso@cweamd 30
17 Tape dispenser 24mm Tape dispenser 24mm 2 nos sbso@cweamd 30
18 Pencil for marking and checking blue color Pencil for marking and checking blue color 3 pkt sbso@cweamd 30
19 Sony CD 700 MB Re Writable Sony CD 700 MB Re Writable 59 nos sbso@cweamd 30
20 Gel pen Ball Tip 0 point 7mm Green Gel pen Ball Tip 0 point 7mm Green 9 nos sbso@cweamd 30
21 Gel pen Ball Tip 0 point 7mm Red Gel pen Ball Tip 0 point 7mm Red 34 nos sbso@cweamd 30
22 Gel pen Ball Tip 0 point 7mm Blue Gel pen Ball Tip 0 point 7mm Blue 63 nos sbso@cweamd 30
23 Gel pen Ball Tip 0 point 7mm Black Gel pen Ball Tip 0 point 7mm Black 18 nos sbso@cweamd 30
24 Punching Machine 7mm Double Hole Punch Machine Punching Machine 7mm Double Hole Punch Machine 14 nos sbso@cweamd 30
25 1 x 3 colour flag 25x75mm LxW 75 GSM Self Adhesive Flags 1 x 3 colour flag 25x75mm LxW 75 GSM Self Adhesive Flags 66 nos sbso@cweamd 30
26 1 x 4 colour flag 25x75 mm LxW 75 GSM Self Adhesive Flags 1 x 4 colour flag 25x75 mm LxW 75 GSM Self Adhesive Flags 32 nos sbso@cweamd 30
27 Pencil Cell big R06 AA size Pencil Cell big R06 AA size 54 nos sbso@cweamd 30
28 Pencil cell small R03 AAA Size Pencil cell small R03 AAA Size 55 nos sbso@cweamd 30
29 Automatic spray refill godrej 225 ml Automatic spray refill godrej 225 ml 24 nos sbso@cweamd 30
30 Mortin Hit Mosquito spray Mortin Hit Mosquito spray 15 nos sbso@cweamd 30
31 Mosquito Refill 45 ml Mosquito Refill 45 ml 34 nos sbso@cweamd 30
32 Tracing Paper A4 size Printing paper for Dot Matrix Printer Tracing Paper A4 size Printing paper for Dot Matrix Printer 2 nos sbso@cweamd 30
33 Highlighter Marker Highlighter Marker 69 nos sbso@cweamd 30
34 White Cotten Towel 30cm x 30 Cm White Cotten Towel 30cm x 30 Cm 14 nos sbso@cweamd 30

Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
STANDARDS Type of Envelope Type 1 - Pocket shape envelope, Type 2 - Banker shape envelope
STANDARDS Dimensions of the Envelope (Size Symbol) (In mm) 110 x 220 (DL)
STANDARDS Colour of the Envelope Light Green
STANDARDS Window on Envelope Without Window

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Audited Balance Sheets or CA/Cost Accountant turnover certificates for last 3 years

4

Experience Certificates for similar office-supply projects

5

Technical bid documents and product compliance certificates

6

OEM Authorization Letters (where applicable)

7

EMD related documents as per tender terms

8

Any pre-bid or retailer-specific ATC documents

Reverse Auction Schedule

Completed

Start

26-Nov-2025, 11:00 am

End

27-Nov-2025, 11:00 am

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Matrix Media(MII)   Under PMA Winner ₹2,95,378Item Categories : File/Folder (V3),knife blades,Manual Pencil Sharpener (V3),Ink Refills (V2),Pins, Paper, Straight a
L2NIVI ENTERPRISE (MII)   Under PMA₹3,02,495Item Categories : File/Folder (V3),knife blades,Manual Pencil Sharpener (V3),Ink Refills (V2),Pins, Paper, Straight a
L3KRIVI IT CARE (MII)   Under PMA₹3,03,327Item Categories : File/Folder (V3),knife blades,Manual Pencil Sharpener (V3),Ink Refills (V2),Pins, Paper, Straight a

🎉 L1 Winner

Matrix Media(MII)   Under PMA

Final Price: ₹2,95,378

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Indian Army office supplies tender 2025 with IS standards

Bidders must submit GST, PAN, turnover certificates for the last 3 years, experience proofs, and OEM authorizations. Ensure ISI/ISI-mark compliance for envelopes (IS 13892) and copier paper (IS 14490). The tender follows GeM procedures, with a 25% quantity option and post-receipt inspection at consignee premises.

What documents are required for Indian Army office supplies procurement in 2025

Prepare GST certificate, PAN, audited financials or CA certificate for turnover, experience certificates for similar supply, technical bid documents, OEM authorization, and EMD submission as specified. Attach packing and labeling compliance for IS standards where applicable.

What standards apply to envelopes and copier paper in this GeM tender

Envelopes must meet IS 13892 standards with window specifications. Copier paper must be ISI-marked and comply with IS 14490. Ensure packaging, color, and material quality align with tender lines; pre-dispatch inspection is not always required.

What is the delivery timeframe and option clause for quantity changes

Delivery starts after the order date; option clause allows up to 25% additional quantity during contract. If exercised, extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

How is MSE reservation applied in this Indian Army tender 2025

Procurement reserves bids from Micro and Small Enterprises from the State with valid Udyam registration. To avail benefits, bidders must be the manufacturer/OEM of offered products; traders are excluded from this reservation.

What inspection occurs for goods under this tender

Post-receipt inspection at the consignee premises is mandatory, conducted by a Board of Officers. Pre-dispatch inspection is not universally required unless ATC specifies otherwise, so plan for post-delivery verification.

What is required to prove turnover for eligibility in this tender

Submit audited balance sheets for the last 3 financial years or a CA/Cost Accountant certificate detailing turnover. If the bidder is younger than 3 years, use completed-year turnover data post-incorporation as the basis for eligibility.

Which items are included under the 34 BoQ list for this tender

The BoQ covers 34 items including envelopes, copier paper, sticky notes, tea sets, laminating film, plastic pouches, pens, staplers, binder clips, pencils, markers, and related desk accessories. Each item has its own standard and packaging requirements aligned to IS norms.