Department Of Higher Education Madhya Pradesh Printing with Material Datia MP Tender 2026 – Paper-based Printing Services & Offset
Bid Publish Date
20-Oct-2026, 4:07 pm
Bid End Date
04-Nov-2026, 12:00 pm
Value
₹8,00,000
Location
Progress
Tender Overview
The Department of Higher Education, Madhya Pradesh invites bids for paper-based printing services including printing with material and offset work for exam copies at Govt. PG College, Datia (MP). Estimated value is ₹8,00,000. The procurement focuses on quality printing, timely delivery, and after-sales service, with preference for bidders having prior MP Higher Education orders. Bidders must submit a sample, data sheet, and compliance certificates; GST registration in the Gwalior Division is required. The bid emphasizes budget-driven payments subject to state government funding and ensures samples are verified before final supply.
Technical Specifications & Requirements
- Category: Printing with material / Offset printing for exam copies
- EMD: ₹20,000 (DD/FD in the name of The Principal, Govt. PG College, Datia) prior to bid closing
- Sample: Submit a sample copy as per department specification; verification certificate to be uploaded
- Data sheet: Seal and sign as acceptance; compliance with data sheet required
- Experience: Minimum 2 years in similar work; preference for prior college orders; attach order copies
- Turnover: Average annual turnover of at least ₹50 Lakh over the last 3 years
- GST: Registered in Gwalior Division (MP); GST certificate must be provided
- Other: Rates quoted with all taxes, FOR Govt. PG College, Datia (MP); materials collected from buyer end; final material must match sample
- Validity: Rates valid up to March 2027
- Delivery: Materials sampled before final supply; non-conformance leads to EMD forfeiture
Terms & Eligibility
- Payment: Made only after budget issuance by the state government; otherwise no complaint admissible
- Sample verification: Submit sample and obtain verification certificate from the institute
- Compliance: All printing materials must be sourced as per institute requirements; actual data sheet may be changed by buyer
- Experience: Minimum 5 orders in MP Higher Education Department for printing or stationery work
- Documentation: Submit GST, PAN, turnover certificate, and shop act registration; data sheet with seal; EMD receipt
- Jurisdiction: GST in Gwalior Division; bid acceptance subject to college’s final approval
- Penalties: Non-conformity may lead to rejection and EMD forfeiture
Key Specifications
-
Category: paper-based printing services with material for exam copies
-
Estimated value: ₹8,00,000
-
EMD: ₹20,000 (DD/FD) in favor of The Principal, Govt. PG College, Datia
-
Turnover: ₹50 Lakh average annual turnover (3 years)
-
Experience: ≥2 years in similar printing work; preference for MP Higher Education orders
-
GST: Registered in Gwalior Division (MP)
-
Sample verification: required; must be uploaded with ATC
-
Rates: inclusive of all taxes, FOR Govt. PG College, Datia (MP); valid through March 2027)
Terms & Conditions
-
EMD amount and payment via DD/FD by bidder before bid close
-
Budget-based payment after state government budget issuance
-
Sample submission and verification certificate mandatory for bid acceptance
Important Clauses
Payment Terms
Payments will be released only after the global budget is issued by the state government; no claims will be entertained otherwise.
Delivery Schedule
Sample must be submitted prior to final supply; non-conforming materials may lead to EMD forfeiture.
Penalties/Liquidated Damages
Non-performance or deviation from approved data sheet may invite rejection and EMD forfeiture; no extra charges borne by buyer.
Bidder Eligibility
-
Minimum average annual turnover ≥ ₹50 Lakh over last 3 financial years
-
GST registration in Gwalior Division, MP
-
Shop Act registration for printing/stationery work
-
Experience: ≥2 years in similar printing/offset work with MP institutions
-
Submission of sample copies and verification certificate
Tender Data
Bid Details
Quantity
90000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Paper-based Printing Services - Printing with Material; Book/Booklet; Offset
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Datia
Delivery Pincodes
475661
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shiv Singh | 475661,GOVERNMENT PG COLLEGE, NEAR DIST HOSPITAL, DATIA (M.P.) | Datia | Madhya Pradesh | 475661 | 50000 | - | Number of pages per Item : 44 |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-10058047.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate (Gwalior Division, MP)
PAN card
Turnover certificate showing average annual turnover ≥ ₹50 Lakh (last 3 financial years)
Experience certificates for MP Higher Education printing/stationery orders (minimum 5 orders)
Shop Act registration for printing/Stationery work
Data sheet sealed and signed by bidder
Sample copy of exam material as per department specification
Sample verification certificate from the institute (upload with ATC)
Original EMD ₹20,000 in favour of The Principal, Govt. PG College, Datia – Demand Draft/Fixed Deposit
Proof of GST submission and tax invoice terms
Documents showing GST compliance and rate quotes including all taxes (FOR Datia, MP)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for printing with material tender in Datia MP 2026?
Bidders must meet MP HED eligibility, submit EMD ₹20,000, provide 5 MP HE orders, supply GST in Gwalior Division, attach turnover ≥₹50 Lakh, and include a sealed data sheet, sample copy, verification certificate, and GST/PAN documents. Ensure rates are valid through March 2027.
What documents are required for Datia printing tender submission?
Required documents include GST registration (Gwalior Division), PAN, turnover certificate, 5 MP HE printing orders, Shop Act registration, data sheet with seal, sample copy, verification certificate, and EMD ₹20,000 via DD/FD in favor of The Principal, Govt. PG College, Datia.
What is the EMD amount and payment method for this tender?
EMD is ₹20,000 payable by Demand Draft or Fixed Deposit in the name of The Principal, Govt. PG College, Datia; the original EMD must reach two days before bid closing, and the receipt must be uploaded with the bid.
What are the delivery and sample verification requirements in this tender?
Bidder must submit a sample copy aligned to department data sheet; verification certificate from the institute must be uploaded. Final material must match the sample; non-conformance may lead to EMD forfeiture and bid rejection.
What turnover and experience criteria are specified for bidders?
Bidder must have minimum average annual turnover of ₹50 Lakh in the last 3 years and at least 2 years of printing/offset experience; preference given for MP HE orders with attached order copies.
What standards or registrations are mandatory for this printing tender?
Mandatory GST registration in Gwalior Division (MP), Shop Act registration for printing, and compliance with data sheet; rates must be quoted inclusive of all taxes and FOR Govt. PG College, Datia.
What is the validity period for quoted rates in this tender?
Quoted rates must remain valid through March 2027; bidder should maintain price stability and note that payment is tied to state budget issuance.
How will payments be processed for successful bidders?
Payments are released only after the state budget is issued; if the budget is unavailable, no payment will be made and bidders should plan accordingly with sample verification and compliance documents.