Indian Air Force Musical Instruments Tender 2026 - ISI/AAA/TRTL Standards, EMD ₹5 Lakh, India
Bid Publish Date
13-Aug-2026, 8:03 am
Bid End Date
03-Sep-2026, 9:00 am
EMD
₹5,00,000
Progress
Tender Overview
The Indian Air Force invites bids for a broad catalog of musical instruments and related accessories across 44 BOQ items, including synthesizers, guitars, saxophones, drums, brass, wind and percussion equipment, music stands, cases and PA systems. The tender emphasizes OEM authorization, data sheet alignment with offered products, and prior government or PSU supply experience for 3 years. An EMD of ₹500,000 is mandatory, with a 50% quantity option clause and potential extension of delivery timelines. The procurement targets central government level suppliers capable of distributing to various Air Force facilities nationwide. The scope requires adherence to data sheet consistency and liability through joint responsibility with subcontractors where applicable.
Technical Specifications & Requirements
- No explicit itemized technical specs are provided in the BOQ. Bid must include a Data Sheet aligned with offered products, ensuring parameter parity to avoid rejection.
- EMD: ₹500,000; intended to secure bid validity and performance assurance.
- Experience: minimum 3 years supplying same or similar category products to Central/State Govt orgs or PSUs; primary product value must meet criterion in multi-item bids.
- Manufacturer Authorization: OEM or authorized distributor credentials required with full contact details.
- Option Clause: quantity may vary up to ±50% at contract award and during currency, with delivery timing adjusted per formula; minimum extra time 30 days.
- Supplier commitments include non-assignment/sub-contract without buyer consent and joint liability for subcontracted work.
Terms, Conditions & Eligibility
- Data Sheet conformity is mandatory; mismatches may lead to bid rejection.
- Financial standing: bidder must not be under liquidation or bankruptcy and must upload a supporting undertaking.
- Experience evidence: copies of relevant contracts to be submitted for prior similar supply.
- OEM authorization: required for resellers; include authorization form/certificate with complete contact data.
- Delivery terms include extension provisions for optioned quantities and extended delivery windows as per clause; purchase rights to modify quantities by up to 50%.
- Compliance: any assignment or subcontract requires buyer consent; bidder remains liable for contract performance. Mandatory bid security and performance obligations apply.
Key Specifications
-
Product/service names: musical instruments and related equipment listed in BOQ
-
Quantities: 44 total items (BOQ shows 44 items but with N/A in detail)
-
EMD amount: ₹500,000
-
Experience: minimum 3 years govt/PSU supply history
-
Quality/standards: OEM authorization and data sheet alignment; no explicit IS/ISO numbers specified
-
Delivery: option quantity up to 50% increase/decrease; delivery period adjustments with minimum extension of 30 days
-
Warranty/after-sales: not explicitly stated; rely on OEM terms
Terms & Conditions
-
EMD of ₹500,000 required with bid submission
-
3 years’ govt/PSU supply experience for primary product
-
50% quantity variation rights for purchaser with adjusted delivery timelines
Important Clauses
Payment Terms
No explicit payment terms are stated; delivery and invoicing follow standard govt procurement norms tied to contract and PO issuance.
Delivery Schedule
Option to increase/decrease quantity up to 50% at contract placement and during currency; extra time calculated as (additional/original) × original delivery days, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly detailed; however, standard procurement penalties may apply for non-performance or late delivery per govt rules.
Bidder Eligibility
-
3+ years experience in supplying similar musical instrument categories to govt/PSU
-
Non-liquidation and no bankruptcy status with undertaking
-
OEM authorization or distributor authorization with complete contact details
Tender Data
Bid Details
Quantity
150
Category
Soprano Saxophone
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Warranty Period
3 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Synthesizer 61 Keys , Electric Guitar , Guitar Case , Bass Guitar with case , Guitar Stand , Octopad , Octopad Stand , Soprano Saxophone , Soprano Saxophone Mouthpiece , Violin Full Size Complete , Drum Set , Cymbal Set , Bamboo Flute Big , Conga , Music Stand with Perforated Foldavble Desk , Music Folio , Hard Case for Key Board , Trumpet Mute , Speaker Portable PA Stereo 500 1000 , Mini Speaker , Portable PA System , Mixer Digital , Guitar Effect Processor , Cubes , Digital Bass Processor , Cordless Microphone Hand Held , Microphone Vocal , Microphone Instrumental , Mic Stand Big , Mic Stand Small , B Flat Bass , Flute , B Flat Corner , B Flat Euphonium , Bass Trombone , E Flat Alto Saxophone , B Flat Tenor Sexophone , French Horn , Piccolo , B Flat Clarinet , Besson Bb Trambane , Marching Symbol , Side Drum , Bass Drum
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Prayagraj
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Prayagraj | Prayagraj | - | - | 1 | 90 | - |
Authority Records
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Documents 6
GeM-Bidding-9722029.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
44 Items Sign in to view GEM price trends Sign in for GEM prices
Synthesizer 61 Keys
Synthesizer, 61 Keys
Electric Guitar
Electric Guitar
Guitar Case
Guitar Case
Bass Guitar with case
Bass Guitar (with case)
Guitar Stand
Guitar Stand
Octopad
Octopad
Octopad Stand
Octopad Stand
Soprano Saxophone
Soprano Saxophone
Soprano Saxophone Mouthpiece
Soprano Saxophone Mouthpiece
Violin Full Size Complete
Violin, Full Size Complete
Drum Set
Drum Set
Cymbal Set
Cymbal Set
Bamboo Flute Big
Bamboo Flute Big
Conga
Conga
Music Stand with Perforated Foldavble Desk
Music Stand with Perforated Foldavble Desk
Music Folio
Music Folio
Hard Case for Key Board
Hard Case for Key Board
Trumpet Mute
Trumpet Mute
Speaker Portable PA Stereo 500 1000
Speaker (Portable PA, Stereo, 500/1000W)
Mini Speaker
Mini Speaker
Portable PA System
Portable PA System
Mixer Digital
Mixer Digital
Guitar Effect Processor
Guitar Effect Processor
Cubes
Cubes
Digital Bass Processor
Digital Bass Processor
Cordless Microphone Hand Held
Cordless Microphone Hand Held
Microphone Vocal
Microphone Vocal
Microphone Instrumental
Microphone Instrumental
Mic Stand Big
Mic Stand (Big)
Mic Stand Small
Mic Stand (Small)
B Flat Bass
B Flat Bass
Flute
Flute
B Flat Corner
B Flat Corner
B Flat Euphonium
B Flat Euphonium
Bass Trombone
Bass Trombone
E Flat Alto Saxophone
E Flat Alto Saxophone
B Flat Tenor Sexophone
B Flat Tenor Sexophone
French Horn
French Horn
Piccolo
Piccolo
B Flat Clarinet
B Flat Clarinet
Besson Bb Trambane
Besson Bb Trambane
Marching Symbol
Marching Symbol
Side Drum
Side Drum
Bass Drum
Bass Drum
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Synthesizer 61 Keys | Synthesizer, 61 Keys | 1 | each | lpafstt.01 | 90 | |
| 2 | Electric Guitar | Electric Guitar | 1 | each | lpafstt.01 | 90 | |
| 3 | Guitar Case | Guitar Case | 1 | each | lpafstt.01 | 90 | |
| 4 | Bass Guitar with case | Bass Guitar (with case) | 1 | each | lpafstt.01 | 90 | |
| 5 | Guitar Stand | Guitar Stand | 2 | each | lpafstt.01 | 90 | |
| 6 | Octopad | Octopad | 1 | each | lpafstt.01 | 90 | |
| 7 | Octopad Stand | Octopad Stand | 1 | each | lpafstt.01 | 90 | |
| 8 | Soprano Saxophone | Soprano Saxophone | 1 | each | lpafstt.01 | 90 | |
| 9 | Soprano Saxophone Mouthpiece | Soprano Saxophone Mouthpiece | 1 | each | lpafstt.01 | 90 | |
| 10 | Violin Full Size Complete | Violin, Full Size Complete | 1 | each | lpafstt.01 | 90 | |
| 11 | Drum Set | Drum Set | 1 | set | lpafstt.01 | 90 | |
| 12 | Cymbal Set | Cymbal Set | 1 | set | lpafstt.01 | 90 | |
| 13 | Bamboo Flute Big | Bamboo Flute Big | 25 | each | lpafstt.01 | 90 | |
| 14 | Conga | Conga | 1 | each | lpafstt.01 | 90 | |
| 15 | Music Stand with Perforated Foldavble Desk | Music Stand with Perforated Foldavble Desk | 15 | each | lpafstt.01 | 90 | |
| 16 | Music Folio | Music Folio | 15 | each | lpafstt.01 | 90 | |
| 17 | Hard Case for Key Board | Hard Case for Key Board | 1 | each | lpafstt.01 | 90 | |
| 18 | Trumpet Mute | Trumpet Mute | 1 | each | lpafstt.01 | 90 | |
| 19 | Speaker Portable PA Stereo 500 1000 | Speaker (Portable PA, Stereo, 500/1000W) | 4 | each | lpafstt.01 | 90 | |
| 20 | Mini Speaker | Mini Speaker | 2 | each | lpafstt.01 | 90 | |
| 21 | Portable PA System | Portable PA System | 1 | each | lpafstt.01 | 90 | |
| 22 | Mixer Digital | Mixer Digital | 1 | each | lpafstt.01 | 90 | |
| 23 | Guitar Effect Processor | Guitar Effect Processor | 1 | each | lpafstt.01 | 90 | |
| 24 | Cubes | Cubes | 1 | each | lpafstt.01 | 90 | |
| 25 | Digital Bass Processor | Digital Bass Processor | 1 | each | lpafstt.01 | 90 | |
| 26 | Cordless Microphone Hand Held | Cordless Microphone Hand Held | 1 | each | lpafstt.01 | 90 | |
| 27 | Microphone Vocal | Microphone Vocal | 3 | each | lpafstt.01 | 90 | |
| 28 | Microphone Instrumental | Microphone Instrumental | 15 | each | lpafstt.01 | 90 | |
| 29 | Mic Stand Big | Mic Stand (Big) | 10 | each | lpafstt.01 | 90 | |
| 30 | Mic Stand Small | Mic Stand (Small) | 10 | each | lpafstt.01 | 90 | |
| 31 | B Flat Bass | B Flat Bass | 2 | each | lpafstt.01 | 90 | |
| 32 | Flute | Flute | 1 | each | lpafstt.01 | 90 | |
| 33 | B Flat Corner | B Flat Corner | 5 | each | lpafstt.01 | 90 | |
| 34 | B Flat Euphonium | B Flat Euphonium | 1 | each | lpafstt.01 | 90 | |
| 35 | Bass Trombone | Bass Trombone | 1 | each | lpafstt.01 | 90 | |
| 36 | E Flat Alto Saxophone | E Flat Alto Saxophone | 1 | each | lpafstt.01 | 90 | |
| 37 | B Flat Tenor Sexophone | B Flat Tenor Sexophone | 1 | each | lpafstt.01 | 90 | |
| 38 | French Horn | French Horn | 2 | each | lpafstt.01 | 90 | |
| 39 | Piccolo | Piccolo | 1 | each | lpafstt.01 | 90 | |
| 40 | B Flat Clarinet | B Flat Clarinet | 9 | each | lpafstt.01 | 90 | |
| 41 | Besson Bb Trambane | Besson Bb Trambane | 2 | each | lpafstt.01 | 90 | |
| 42 | Marching Symbol | Marching Symbol | 1 | each | lpafstt.01 | 90 | |
| 43 | Side Drum | Side Drum | 1 | each | lpafstt.01 | 90 | |
| 44 | Bass Drum | Bass Drum | 1 | each | lpafstt.01 | 90 |
Categories
11
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Required Documents
GSTIN certificate
PAN card
Experience certificates from previous government/PSU supply
Financial statements (last 3 years preferred)
EMD deposit proof (₹500,000)
Data Sheet of offered products
OEM authorization or distributor authorization with contact details
Authorization for any sub-contractors (if applicable)
Frequently Asked Questions
How to bid for the Indian Air Force music equipment tender in India 2026?
Bidders must submit GST, PAN, 3+ year govt/PSU experience evidence, EMD of ₹500,000, OEM/distributor authorization, and a validated Data Sheet matching offerings. Ensure data sheet aligns with offered product specs to avoid rejection; include 44 item scope and confirm delivery terms.
What documents are required for the IAF music equipment procurement 2026?
Required documents include GST certificate, PAN, last 3 years financial statements, experience contracts for govt/PSU supply, EMD proof, OEM authorization, and product Data Sheets for all offered items. Ensure licenses and registrations are current and match bidder profile.
What are the key technical requirements for the IAF music items?
Exact specifications are not listed; bidders must provide Data Sheets for all 44 items and ensure offered products meet the stated categories: guitars, drums, saxophones, wind and brass, stands, cases, and PA equipment, with OEM authorization.
When is the delivery impact for 50% quantity variation under the option clause?
The option clause allows +/- 50% quantity changes; delivery extension is calculated as (additional quantity/original quantity) × original delivery days, with a minimum extension of 30 days. Applicable from contract award through currency period.
What is the EMD amount for the IAF music equipment bid 2026?
The bid bond or EMD required is ₹500,000. Submit proof of deposit with bid; ensure the EMD is valid for the entire bid validity period and aligns with purchase terms.
What is required for OEM authorization in this government tender?
Submit OEM authorization or distributor authorization with full name, designation, address, email, and phone details. Include the authorization as part of bid submission to validate supply capability for all 44 items.
What are the eligibility criteria for govt music equipment supply to IAF?
Eligibility requires at least 3 years of govt/PSU supply experience for similar items, non-liquidation status, data sheet alignment, and proper OEM authorization. Copies of prior contracts should accompany the bid to prove capabilities.