Bhagalpur District Panchayats Pole-Mmounted Outdoor Dustbin Tender 2026 Department of Panchayati Raj 160000 IS0-like Specifications
Progress
Key Highlights
- • Specific brand/OEM requirements: Nearest dealer for repair support; ISO certification requested
- • Technical certifications/standards: ISO certificate; GST compliance; ITR history
- • Special clauses: Option to increase/decrease quantity by up to 25% during/after contract
- • Eligibility: Similar work experience; turnover certificates for last 3 years; authorization letter
- • Warranty/AMC: 2-year warranty; on-site repair capability by nearest dealer
- • Penalties/Performance: Delivery timelines follow original + extended period calculations; minimum 30 days
- • Delivery: Goods shown physically at Panchayat; selection after eligibility assessment
Tender Overview
Bhagalpur District Panchayats, under the Department of Panchayati Raj, seeks supply of Pole-Mounted Outdoor Dustbins with an estimated value of ₹160,000. The procurement targets multiple items including large dustbins, kits, and a handcart (as per listed materials). The location is in the Bhagalpur region, with a focus on local suppliers (nearest dealer preferred for repairs) and a two-year warranty expectation. The tender emphasizes physical demonstration of goods at the Panchayat and requires pre-qualification of eligible bidders. The scope includes flexible quantity adjustments up to 25% during/after contract award and extended delivery timelines per option clause. This is a district-level procurement with municipal support and a strong emphasis on local accountability.
Technical Specifications & Requirements
- Product category: Pole-Mounted Outdoor Dustbin (Q3)
- Estimated value: ₹160,000.00
- Required samples: Mandatory sample submission prior to bid closing
- Delivery/installation: Goods shown physically at Panchayat; selection after eligibility assessment
- Preferred vendor criteria: Nearest dealer for repair support; two-year warranty; ISO certification
- Documentation expectations: ISO certificate, GST returns, Bank mandate, and ITRs for multiple years
- Hardware/kit inventory: Dustbin large size (96 pics), kit (21 pics), Thela rikshaw (1 pic)
- Attribution: Authorization certificate required; color catalog of items to be submitted
- Option clause: Quantity adjustments up to ±25%; delivery time scaled to original period
- EMD/Performance bonds: Not specified in the data, but at least bank-backed payment terms implied
Terms, Conditions & Eligibility
- EMD/BD: Not specified in the provided data; bidders must rely on standard bidder assurances
- Experience: Similar work experience certificate required; turnover certificate for last 3 years
- Documentation: GST returns, current GSTR-3B, notarized affidavit of non-blacklisting, ITRs (AY 2022-23 to 2024-25)
- Authorizations: Authorization certificate and NOC from related Block Panchayat Raj Department
- Sample & catalog: Mandatory sample submission and colorful item catalog/details
- Payment terms: Bank mandate for e-payment; other terms not fully disclosed
- Delivery: Delivery period commences after original delivery date; extended periods apply per option clause
- Warranty: 2-year warranty preferred; repair support through nearest dealer
- Compliance: Products must meet regulatory and procurement-specific criteria; physical demonstration critical
Key Specifications
-
Pole-Mounted Outdoor Dustbin (Q3) with large capacity
-
Dustbin large size: 96 units; kits: 21 units; Thela rikshaw: 1 unit
-
Sample submission mandatory prior to bid submission
-
Nearest dealer for maintenance/repair included in the bid
-
2-year warranty with repair support
-
ISO certified bidder preferred; ISO certificate required
-
GST compliance with current returns (GSTR-3B)
Terms & Conditions
-
Option clause allows ±25% quantity variation and extended delivery period
-
Delivery begins from last date of original delivery order; time recalculated accordingly
-
Physical demonstration at Panchayat; eligibility assessment prior to.selection
Important Clauses
Payment Terms
Bank mandate for e-payment; exact payment terms not fully disclosed in data
Delivery Schedule
Delivery period linked to original period with adjustments for option clause; minimum 30 days
Penalties/Liquidated Damages
Not explicitly defined; implied adherence to delivery/quality commitments
Bidder Eligibility
-
Similar work experience in dustbin or municipal waste equipment procurement
-
Turnover certificate covering last 3 financial years
-
ISO certification and authorized dealership for repairs
Tender Data
Bid Details
Quantity
118
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Pole-Mounted Outdoor Dustbin (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bhagalpur
Delivery Pincodes
853201
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Siddharth Kumar | 853201,GP DHARAMPUR RATTI, BIHPUR, BHAGALPUR | Bhagalpur | Bihar | 853201 | 118 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10049761.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
02-Nov-2026, 3:30 am
Opening Date
03-Nov-2026, 3:30 am
Update
Extended Deadline
30-Oct-2026, 3:30 am
Opening Date
31-Oct-2026, 3:30 am
Categories
1
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Required Documents
GST Registration certificate
PAN Card
Experience certificates for similar work
Financial turnover certificates for last 3 years
ISO Certificate
Authorization Certificate
Bank Mandate for e-payment
Current year GST Returns & GSTR-3B
Notarized affidavit of non-blacklisting
ITR for AY 2022-23, 2023-24, 2024-25
Item catalogue with color/description
NOC from related Block Panchayat Raj Department
Sample of dustbin kit and large dustbin for demonstration
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for pole mounted outdoor dustbins tender in Bhagalpur 2026?
Bidders must submit ISO certification, GST Returns (GSTR-3B), ITRs for AY 2022-23 to 2024-25, and an authorization certificate along with experience and turnover certificates for similar work. Include the mandatory sample and color catalog; ensure bank mandate for e-payment and NOC from the relevant Block Panchayat Raj Department.
What documents are required for Bhagalpur dustbin procurement bid 2026?
Required documents include GST registration, PAN, last 3 years turnover certificates, ISO certificate, experience certificates for similar work, authorization certificate, bank mandate for e-payment, GST Returns, ITRs, Notarized affidavit of non-blacklisting, NOC from Block Panchayat Raj, and color item catalog. Sample submission is mandatory.
What are the technical specifications for pole mounted dustbins in this tender?
Specifications reference pole-mounted outdoor dustbins with large capacity; dustbin count 96 units, kit count 21, Thela rikshaw 1 unit. Samples required, nearest dealer for maintenance, ISO certification preferred, and two-year warranty. Exact materials and dimensions are not detailed in the data.
When is the delivery deadline for Bhagalpur dustbin order and option clause impact?
Delivery starts after the original delivery order date; option clause allows ±25% quantity variation and delivery time extension, calculated as (additional/Original quantity) × Original delivery period with a minimum of 30 days. Extended periods may apply within contract terms.
What are the eligibility criteria for the Bhagalpur Panchayats dustbin bid 2026?
Eligibility requires similar work experience certificates, last 3-year turnover certificates, ISO certification, and authorization. Bidders show physical goods at Panchayat for eligibility assessment. Preference may be given to nearest dealer for repairs and 2-year warranty coverage.
What payment terms and EMD requirements apply to this procurement?
Bank mandate for e-payment is required; EMD details are not explicitly provided in the data. Bidders should prepare for standard government terms, ensuring financial solidity with ITRs and turnover certificates; exact EMD amount may follow district norms once disclosed.
What documents demonstrate compliance with GST and anti-blacklisting for this tender?
Submit current GST Returns, including GSTR-3B, and a Notarized Affidavit confirming not blacklisted post-bid publication. Ensure GST registration details align with the bidder’s registered business; maintain updated compliance through the bid process.
Which items are included under the BOQ for this dustbin procurement?
BOQ lists dustbin large size (96 units), dustbin kit (21 units), and Thela rikshaw (1 unit). Despite zero BOQ items shown, the bidder should reference these quantities and provide corresponding pieces, ensuring samples meet district requirements and catalog specifications.