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Mangalore Refinery & Petrochemicals Limited MRPL procurement GeM 2026 Tender MRPL Materials Department 25% Quantity Option 2026

Bid Publish Date

05-Jan-2026, 4:56 pm

Bid End Date

16-Jan-2026, 3:00 pm

Location

DAKSHINA KANNADA , KARNATAKA

Progress

Issue05-Jan-2026, 4:56 pm
AwardPending
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Quantity

119

Category

1000181889

Bid Type

Two Packet Bid

Key Highlights

  • • MRPL procurement via GeM portal for Materials Department
  • • 25% quantity increase/decrease option with contracted rates
  • • Delivery-extension formula tied to original delivery period (minimum 30 days)
  • • GST guidance: bidders must determine applicable GST; reimbursement as actuals or lower rates
  • • Mandatory vendor-code documents: PAN, GSTIN, cancelled cheque, EFT mandate
  • • Invoicing to be in consignee's name with consignee GSTIN; GST portal screenshot required
  • • Nominated Inspection Agency to conduct pre-shipment or final inspection (agency TBD)
  • • Termination rights for non-performance, delivery failure, bankruptcy or misrepresentation

Categories 94

AGITATORS BP INSTRUMENT FLUID MECHANICS EQUIPMENT WORM PUMPS BLOCK WORK BLAST JOINTS LOADING WORK CHAIN SAWS DIAL GAUGE ANIMAL WATERING MACHINES BEARING HOLDERS BARITONE HORNS HYDRAULIC POWER PACK MISCELLANEOUS VALVE HYDRO FLUID PNEUMATIC VALVES ANGLE GLOBE VALVES ISDN PUMP VALVES PNEUMATIC CONING OIL LUBRICANT PRODUCT PILLOW BLOCK VALVES HYDRAULIC MACHINES WATER SUPPLY PROJECT NEEDLE VALVES PRESSURE REGULATOR AIR CYLINDERS BELLOW SEED AND FEED EQUIPMENT NON RETURN VALVE HYDRAULIC PULLER VALVE HEAVY EQUIPMENT COMPONENT MOBIL OIL DISPLACEMENT PUMP HYDRAULIC TOOLS PINCH VALVES SPRAYER LUBRICATING OILS ARC VALVE HYDRAULIC PART SOLENOID VALVES TURBINE PUMPS BLADE SUPPLY OF SCHOOL UNIFORM AIRCRAFT HYDRAULIC SYSTEMS HYDRAULIC FILTERS SLIDER VALVES TURBINE OIL ABRASIVE JET MACHINING EQUIPMENT FLUID AND GAS REGULATOR BOUNDARY WALL HYDRAULIC SYSTEM HYDRAULIC SHOVEL BOILER MOUNTING VALVE MAGNET VALVE HYDRO-MECHANICAL EQUIPMENT HYDRAULIC JACK FIRE SPRINKLER VIBRATORY SCREEN BLOCK CONSTRUCTION HYDRAULIC CYLINDER LUBE OIL RUBBER BELLOW ULTRACENTRIFUGES DEEPWELL PUMPS MICRO CONTROLLER WATER PIPE LINE IRRIGATION PUMPS DIAPHRAGM VALVES GAS PIPELINE FILTERS VALVE PARTS AND ACCESSORIES RECIPROCATING PUMPS INOCULATING DEVICES MATERIAL UNLOADING OSCILLATING PUMPS COOLER ROTARY COMPRESSOR ROTARY PUMP DUPLEX PUMPS BOILER VALVE HYDRAULIC REVERSE OSMOSIS PLANT CENTRIFUGAL MACHINE BAR MACHINE OIL HYDRAULIC OIL LUBRICANT PNEUMATIC POSITIONER FLOW REGULATOR SILO TURBO COMPRESSORS

Tender Overview

The procurement is issued by Mangalore Refinery & Petrochemicals Limited (MRPL) under the Materials Department through the GeM portal. The tender involves a large, multi-item catalog (50 BOQ items) with no explicit product or quantity details visible in the data. A key differentiator is the option clause allowing +/- 25% quantity adjustments at contracted rates, with delivery time adjustments tied to the original delivery period. GST guidance is provided for quoting, with reimbursement linked to actuals or applicable rates. The tender also mandates specific onboarding documents (PAN, GSTIN, cancelled cheque, EFT mandate) and requires invoicing in the consignee’s GSTIN. A nominated inspection agency will be appointed. Unique terms emphasize contract termination rights for non-performance and delivery failure. This tender emphasizes compliance, invoicing discipline, and flexible quantity management within a 25% band, making supplier readiness and financial controls critical for participation.

Key Specifications

  • Product/service names not listed in technical specs

  • Total BOQ items: 50 with N/A quantity/unit in data

  • Option clause: ±25% quantity at contracted rates

  • Delivery period calculations: (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days

  • GST handling: actuals or lower rates; bidder bears GST computation

  • Invoicing: consignee name and GSTIN; GST portal payment screenshot

  • Inspection: Nominated Inspection Agency to be appointed by MRPL

Terms & Conditions

  • Option to modify quantity by ±25% during contract

  • GST compliance and reimbursement as per actuals or lower rate

  • Mandatory vendor-code documents (PAN, GSTIN, cancelled cheque, EFT mandate)

Important Clauses

Payment Terms

GST to be claimed/reimbursed as actuals or lower rate; invoice raised in consignee name; GST portal payment screenshot required

Delivery Schedule

Delivery period may extend via option clause; additional time = (extra quantity/original quantity) × original delivery period; minimum 30 days

Penalties/Liquidated Damages

Contract may be terminated for non-delivery, misrepresentation, bankruptcy, or failure to meet material terms

Bidder Eligibility

  • Must submit PAN, GSTIN, cancelled cheque, and EFT mandate for Vendor Code Creation

  • Invoicing must align with consignee GSTIN; bidder must be GST compliant

  • Compliance with option clause for quantity adjustments and delivery extensions

Bill of Quantities (BOQ) 50 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 1000181889 DRIVE COUPLING FOR NEW TRUCK LOADING SYSTEM, PRT NO H320000003 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
2 1000181890 FIXED DISPLACEMENT VANE PUMP (26.4CC/REV.) FOR NEW TRUCK LOADING SYSTEM, PRT NO H020000017 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISC HARGE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
3 1000181892 3/8 INCH HP NEEDLE VALVE FOR NEW TRUCK LOADING SYSTEM, PRT NO H110000038 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
4 1000181893 UNLOADING RELIEF VALVE (URV) FOR NEW TRUCK LOADING SYSTEM, PRT NO H100000001 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELE SCOPIC CHUTE 1 ea sunil_materials 140
5 1000181895 RETURN LINE FILTER FOR NEW TRUCK LOADING SYSTEM, PRT NO H130000144 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELESCOPIC CHU TE 1 ea sunil_materials 140
6 1000181896 DOUBLE PILOT OPERATED CHECK VALVE FOR NEW TRUCK LOADING SYSTEM, PRT NO H090000016 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
7 1000181897 THROTTLE WITH REVERSE CHECK VALVE - NG-10 SIZE FOR NEW TRUCK LOADING SYSTEM, PRT NO H110000004 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
8 1000181898 PILOT OPERATED CHECK VALVE FOR NEW TRUCK LOADING SYSTEM, PRT NO H090000017 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELESC OPIC CHUTE 1 ea sunil_materials 140
9 1000181899 NEEDLE VALVE (SIZE-1 INCH) FOR NEW TRUCK LOADING SYSTEM, PRT NO H110000009 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE AND TELESCOPI C CHUTE 1 ea sunil_materials 140
10 1000181900 MANIFOLD FOR TELESCOPIC CHUTE/DISCHARGE GATE FOR NEW TRUCK LOADING SYSTEM, PRT NO H030000013 AS PER DWG NO MTIL-MEL-961-H-02 FOR DI SCHARGE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
11 1000181901 MANIFOLD FOR UNLOADING RELIEF VALVE FOR NEW TRUCK LOADING SYSTEM, PRT NO H030000003 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE A ND TELESCOPIC CHUTE 1 ea sunil_materials 140
12 1000181902 HYDRAULIC CYLINDER FOR SILO DISCHARGE GATE (63 Dia BORE x 36 Dia ROD x 475 mm STROKE) FOR NEW TRUCK LOADING SYSTEM, PRT NO H050000213 AS P ER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 2 ea sunil_materials 140
13 1000181903 HYDRAULIC CYLINDER FOR TELESCOPIC CHUTE (63 Dia BORE x 36 Dia ROD x 1500 mm STROKE) FOR NEW TRUCK LOADING SYSTEM, PRT NO H050000095 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 2 ea sunil_materials 140
14 1000181904 PRESSURE LINE FILTER FOR NEW TRUCK LOADING SYSTEM, PRT NO H130000067 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCO PIC CHUTE 1 ea sunil_materials 140
15 1000181905 3/4 INCH H.P BALL VALVE FOR NEW TRUCK LOADING SYSTEM, PRT NO H080000002 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCO PIC CHUTE 1 ea sunil_materials 140
16 1000181907 2 INCH RUBBER EXPANSION JOINT FOR NEW TRUCK LOADING SYSTEM, PRT NO H170000054 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND T ELESCOPIC CHUTE 1 ea sunil_materials 140
17 1000181908 HYDRAULIC OIL COOLER (AIR BLAST TYPE) (3PH/415V AC, 0.75KW/50HZ, 1450 RPM MOTOR-SIEMENS MAKE) FOR NEW TRUCK LOADING SYSTEM, PRT NO H 210000025 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
18 1000181909 OVER CENTRE VALVE FOR NEW TRUCK LOADING SYSTEM, PRT NO H100000040 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
19 1000185887 SNUBBER FOR NEW TRUCK LOADING SYSTEM, PRT NO H190000114 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 2 ea sunil_materials 140
20 1000185888 SNUBBER FOR NEW TRUCK LOADING SYSTEM, PRT NO H190000113 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 2 ea sunil_materials 140
21 1000181911 CHECK VALVE- MSR-15-KE FOR NEW TRUCK LOADING SYSTEM, PRT NO H090000047 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELE SCOPIC CHUTE 1 ea sunil_materials 140
22 1000181920 SEAL KIT FOR DISCHARGE GATE FOR NEW TRUCK LOADING SYSTEM, PRT NO H050000112 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE 2 ea sunil_materials 140
23 1000181921 SEAL KIT FOR TELESCOPIC CHUTE FOR NEW TRUCK LOADING SYSTEM, PRT NO H050000214 AS PER DWG NO MTIL-MEL-961-H-02 FOR TELESCOPIC CHUTE 2 ea sunil_materials 140
24 1000181922 PRESSURE LINE FILTER ELEMENTFOR NEW TRUCK LOADING SYSTEM, PRT NO H130000069 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 4 ea sunil_materials 140
25 1000181923 RETURN LINE FILTER ELEMENT FOR NEW TRUCK LOADING SYSTEM, PRT NO H130000080 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 4 ea sunil_materials 140
26 1000181925 MINIMESH COUPLING FOR NEW TRUCK LOADING SYSTEM, PRT NO H310000100 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPI C CHUTE 1 ea sunil_materials 140
27 1000181926 BREATHER FOR NEW TRUCK LOADING SYSTEM, PRT NO H200000014 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 1 ea sunil_materials 140
28 1000181927 BELL HOUSING FOR NEW TRUCK LOADING SYSTEM, PRT NO H170000008 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHU TE 1 ea sunil_materials 140
29 1000181929 QUICK RELEASE COUPLING 3/8 INCH FOR NEW TRUCK LOADING SYSTEM, PRT NO H310000102 AS PER DWG NO MTIL-MEL-961-H-02 FOR DISCHARGE GATE AND TELESCOPIC CHUTE 8 ea sunil_materials 140
30 1000181934 SKIRT RUBBER FOR NEW TRUCK LOADING SYSTEM AS PER DWG NO MTIL-MEL-961-H-04 1 ea sunil_materials 140
31 1000181935 GUIDE ROLLER EN-8 FOR NEW TRUCK LOADING SYSTEM AS PER DWG NO MTIL-MEL-961-H-04 8 ea sunil_materials 140
32 1000181938 GUIDE BAR FOR NEW TRUCK LOADING SYSTEM AS PER DWG NO MTIL-MEL-961-M02 AND MTIL-MEL-961-M03 8 ea sunil_materials 140
33 1000181939 SEAL (920 MM LENGTH) FOR NEW TRUCK LOADING SYSTEM AS PER DWG NO MTIL-MEL-961-M02 AND MTIL-MEL-961-M03 8 ea sunil_materials 140
34 1000181940 SEAL RETAINER (900 MM LENGTH) FOR NEW TRUCK LOADING SYSTEM AS PER DWG NO MTIL-MEL-961-M02 AND MTIL-MEL-961-M03 4 ea sunil_materials 140
35 1000181941 BELLOW (SYNTHETIC MATERIAL) FOR NEW TRUCK LOADING SYSTEM AS PER DWG NO MTIL-MEL-961-M02 AND MTIL-MEL-961-M03 2 ea sunil_materials 140
36 1000181942 TOP DISCHARGE GATE BLADE UHMW BAR FOR WAGON LOADING SYSTEM AS PER PART NO M010000992 4 set sunil_materials 140
37 1000181943 BOTTOM DISCHARGE GATE BLADE UHMW BAR FOR WAGON LOADING SYSTEM AS PER PART NO M010000947 1 set sunil_materials 140
38 1000181944 COUPLING SLEEVEFOR WAGON LOADING SYSTEM AS PER PART NO H320000002 1 ea sunil_materials 140
39 1000181945 PUMP FOR WAGON LOADING SYSTEM AS PER PART NO H020000064 1 ea sunil_materials 140
40 1000181946 UNLOADING RELIEF VALVE FOR WAGON LOADING SYSTEM AS PER PART NO H100000021 1 ea sunil_materials 140
41 1000181947 PRESSURE LINE FILTER ELEMENTFOR WAGON LOADING SYSTEM, PRT NO H130000065 4 ea sunil_materials 140
42 1000181948 RETURN LINE FILTER ELEMENT FOR WAGON LOADING SYSTEM, PRT NO H130000027 8 ea sunil_materials 140
43 1000181949 BREATHER FOR WAGON LOADING SYSTEM, PRT NO H200000014 1 ea sunil_materials 140
44 1000185894 TDG/BDG FLOW CONTROL VALVE FOR WAGON LOADING SYSTEM, PRT NO H110000004 4 ea sunil_materials 140
45 1000181950 TOP DISCHARGE GATE FOR WAGON LOADING SYSTEM, PRT NO H050000043 2 ea sunil_materials 140
46 1000181951 BOTTOM DISCHARGE GATE FOR WAGON LOADING SYSTEM, PRT NO H050000043 1 ea sunil_materials 140
47 1000181952 CHUTE TRAVEL CYLINDER FOR WAGON LOADING SYSTEM, PRT NO H050000088 1 ea sunil_materials 140
48 1000181953 CHUTE UP/DOWN CYLINDER FOR WAGON LOADING SYSTEM, PRT NO H050000096 1 ea sunil_materials 140
49 1000181954 TEST WEIGHT CYLINDER FOR WAGON LOADING SYSTEM, PRT NO H050000176 2 ea sunil_materials 140
50 1000181955 CHUTE TRAVERSE ROLLER FOR WAGON LOADING SYSTEM, PRT NO M060000909 8 ea sunil_materials 140

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

GST Invoice and GST portal payment screenshot (GeM upload)

6

Vendor Code Creation documents

7

Any OEM authorizations or technical compliance certificates (if later specified)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid in MRPL tender for GeM 2026 procurement?

To participate, submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor-code creation; ensure invoicing in the consignee's GSTIN and provide GST portal payment screenshots. Review the option clause allowing +/-25% quantity changes and confirm delivery timelines per MRPL terms.

What documents are required for MRPL vendor registration and bid submission?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice, and GST portal payment screenshot. OEM authorizations or technical certificates may be needed later; ensure account creation on GeM and readiness to upload 50-item catalog details when released.

What is the quantity adjustment clause in MRPL tender terms?

The buyer may increase or decrease quantity by up to 25% at contracted rates. Delivery period extensions are calculated as (additional quantity ÷ original quantity) × original delivery period with a minimum of 30 days, and may extend further within contract terms.

When will MRPL specify item-specific technical standards and BOQ details?

Final item specifications, standards, and exact BOQ quantities will be released in the official tender documents. Bidders should monitor GeM MRPL notices for updates on item-wise requirements, inspection protocols, and OEM certification needs.

What are MRPL GST invoicing requirements for GeM bid submission?

Invoices must be raised in the consignee’s name with the consignee GSTIN; include GSTIN on the invoice and upload GST portal payment confirmation screenshots as part of the bid documentation.

What happens if MRPL encounters delivery or performance issues in this tender?

MRPL reserves rights to terminate contract or any part if material terms are breached, delivery commitments are not met, or the seller becomes insolvent; remedies include contract termination and potential re-tendering at contracted rates.

What is the inspection process for MRPL GeM tendered materials?

A nominated Inspection Agency will conduct inspections on MRPL’s behalf; the specific agency is to be confirmed in the final tender documents. Bidders should prepare for pre-shipment or final inspections per MRPL guidelines.

Are there any mandatory standards or certifications for MRPL procurement?

Current data does not specify exact standards; final tender documents will list required standards/certifications. Bidders should confirm IS/ISO or organization-specific requirements and obtain relevant certifications prior to submission.