Commissionerate Of Rural Development Kerala IT Equipment Tender for Desktop/Laptop and Multifunction Machine 2025
Commissionerate Of Rural Development
KOLLAM, KERALA
Posted:
31 October 2025
Closed:
13 November 2025
GEM
GEM
TTDC Online Booking Of Tours And Hotel Accommodation Desktop/Laptop & MFM Tender Chennai Tamil Nadu 2025 ISO 9001 & OEM Authorization
Bid Publish Date
10-Dec-2025, 3:49 pm
Bid End Date
20-Dec-2025, 4:00 pm
Location
Progress
Issue10-Dec-2025, 3:49 pm
Award31-Dec-2025, 3:53 am
Quantity
14
Category
Entry and Mid Level Desktop Computer
Bid Type
Single Packet Bid
Key Highlights
- • OEM authorization and local office presence required
- • ISO 9001 certification mandatory for bidder or OEM
- • Malicious code certificate and data sheet alignment required
- • Option clause permits 25% quantity variation during/within contract
- • MAF from OEM must accompany bid
- • Bidder to provide proof of non-liquidation and financial stability
Categories
2
Tender Overview
TTDC Online Booking Of Tours And Hotel Accommodation invites bids for procurement of Entry and Mid Level Desktop Computers, Entry and Mid Level Laptop-Notebook, and Multifunction Machines (MFM V2) in Chennai, Tamil Nadu. While exact quantities and estimated value are not disclosed, the scope encompasses standard IT hardware with OEM authorization and ISO 9001 compliance. A notable feature is the option clause allowing up to 25% quantity variation during contract execution, with delivery adjustments proportional to the change. Bidders should assess local presence requirements, OEM MAF, and malicious code certification.
Technical Specifications & Requirements
- Product categories: Entry/mid desktop computers, laptops, and Multifunction Machines (MFM V2)
- Standards/Certification: ISO 9001 certified bidder or OEM; Malicious Code Certificate required; OEM/Manufacturer Authorization mandatory; Data Sheet must match product specifications; local office proof required
- Documentation: Upload Data Sheet and OEM MAF; include Manufacturer Authorization details; include Malicious Code Certificate with bid
- Delivery/Scope nuance: Option to increase quantity up to 25% during contract; delivery period linked to the original delivery schedule with extensions as defined
- Quality/Verification: Data sheet mismatch can cause bid rejection; ensure ISO 9001 status and OEM authorization availability
Terms, Conditions & Eligibility
- EMD/Financial viability: No explicit EMD amount provided; bidders must avoid liquidation or insolvency
- Eligibility: Must have a local office with verifiable proof; OEM authorization required for distributors
- Quality/Compliance: ISO 9001 certification; malicious code certificate; data sheet must align with offered products
- Delivery: Quantity adjustments allowed up to 25%; timeline adjusted proportionally with a minimum extension period
- Submission prerequisites: Bid must include MAF issued by OEM, and data sheets; ensure hardware/software integrity assurances
Key Specifications
-
Entry and Mid Level Desktop Computers
-
Entry and Mid Level Laptop-Notebook
-
Multifunction Machine (MFM V2)
-
ISO 9001 certified bidder or OEM
-
Malicious Code Certificate
-
OEM Authorization / Manufacturer Authorization
-
Data Sheet alignment with offered products
-
Local office proof
Terms & Conditions
-
Quantity variation up to 25% with contract-rate protection
-
ISO 9001 certification mandatory for bidder or OEM
-
OEM authorization and MAF required for distributors
Important Clauses
Payment Terms
No explicit EMD amount; ensure compliance with standard government procurement terms and OEM-based payment flow
Delivery Schedule
Delivery window linked to last date of original delivery order; extended period calculations apply for option quantity increases
Penalties/Liquidated Damages
Not specified; follow government procurement guidelines and contract terms for LDs if schedule slips occur
Bidder Eligibility
-
Must possess local office with verifiable proof
-
OEM authorization/MAF from supplier's manufacturer
-
ISO 9001 certification either for bidder or OEM
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
TAMIL NADU TOURISM DEVELOPMENT CORPORATION LIMITED
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Document Filing
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Documents 2
GeM-Bidding-8695514.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (if any)
4
Financial statements (as applicable)
5
EMD/Security deposit documentation (if required by agency)
6
Technical bid documents including Data Sheet
7
OEM authorization / Manufacturer Authorization Certificate
8
MAF (Manufacturer’s Authorization Form) issued by OEM
9
Proof of local office presence
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AGASTYA INTERNATIONAL( MSE Social Category:OBC ) Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF | |
| L2 | SUPER ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF | |
| L3 | NM ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Multifunction Machine MF |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for TTDC hardware tender in Chennai 2025
Bidders must submit OEM authorization, ISO 9001 certification, and a Malicious Code Certificate along with Data Sheets. Provide proof of a local office and MAf from the OEM. Ensure bid includes documentation proving non-liquidation status and financial stability. The 25% quantity variation option may influence pricing and delivery planning.
What documents are required for TTDC IT equipment bid in Tamil Nadu
Required documents include GST certificate, PAN, Data Sheet for each item, OEM/Manufacturer Authorization, OEM MAF, Malicious Code Certificate, local office proof, and any financial statements. All documents must align with offered product specifications and be uploaded with the bid submission.
What standards must be met for TTDC desktop and laptop tender 2025
Bidders must hold ISO 9001 certification (bidder or OEM) and provide an ISO-compliant Data Sheet. A Malicious Code Certificate is mandatory, and OEM authorization must be attached. Ensure data sheets precisely match the hardware specifications offered.
What is the delivery clause for TTDC hardware procurement Chennai
Delivery is anchored to the last date of the original delivery order; if the option quantity is exercised, the extended delivery time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
How to demonstrate OEM authorization for TTDC bid in 2025
Submit a formal Manufacturer Authorization Certificate or MAf issued by the OEM detailing distributor details (name, designation, address, email, phone). This must accompany the bid and be consistent with the Data Sheet and product offering.
What is the scope of quantity variation in TTDC procurement
The purchaser may increase or decrease quantity up to 25% at contract placement and during the currency of the contract at contracted rates. Bidder should plan inventory and delivery schedules accordingly.
What is required for Malicious Code Certification in this tender
Submit a certificate declaring that hardware and software do not contain embedded malicious code. The bid may be rejected for mismatches and firms bear liability for breaches, IP, or data loss caused by such code.
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Documents 2
GeM-Bidding-8695514.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS