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Indian Army File Cover Envelopes Talc Sheet Drawing Sheets Tender SONITPUR Assam 2025

Bid Publish Date

22-Dec-2025, 7:07 pm

Bid End Date

01-Jan-2026, 8:00 pm

Location

SONITPUR , ASSAM
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Progress

RA
Issue22-Dec-2025, 7:07 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

4569

Key Highlights

  • • Brand/OEM requirements: Not specified; focus on non-obsolescence and market life (2 years residual life).
  • • Technical standards: No explicit standards listed; drawings approval cycle within 5 days post-award.
  • • Special clauses: Quantity variation up to 25% during contract and extended delivery time rules with minimum 30 days.
  • • Eligibility: No liquidation or bankruptcy; GST/PAN/NOC and EFT mandate submission.
  • • Warranty/AMC: Not specified in data; bidders should clarify during procurement.
  • • Penalties: No LD details provided; adhere to delivery and drawing approval timelines.
  • • Delivery: Installation address at New Missamari Military Station, Sonitpur, Assam.
  • • Delivery scope: 25 item BOQ including file covers, envelopes, drawing sheets, talc sheets, and CD mailers.

Categories 4

ELECTRON TUBE FIBERS THREADS AND YARNS TALC ENVELOPE

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for a diverse range of office and drawing materials including File Covers in multiple colors with unit name, Drawing Sheets in blue/green/pink/red/white/yellow, Talc Sheet rolls, Envelopes in various sizes, and CD/DVD mailers. Located at New Missamari Military Station, Sonitpur, Assam, the tender encompasses 25 items in the BOQ with no specified start or end dates publicly listed. The contract includes a flexible quantity option up to 25%, with delivery tied to original timelines and extended delivery calculations. Unique requirement: submission of Detailed Design Drawings within 5 days of award and approval/modification cycle by the Buyer.

Technical Specifications & Requirements

  • Product scope covers File Covers (colored with unit name), Envelope varieties (A4, A3, 6x4.5, 6.5x4, 9x4, FS Net), Drawing Sheets (Blue/Green/Pink/Red/White/Yellow), CD/DVD mailers and Talc Sheet rolls.
  • Delivery location: 11 Para (SF), New Missamari Military Station, New Missamari, Sonitpur, Assam-784506.
  • Key process: post-award Detailed Design Drawings to be submitted within 5 days; approved or a list of modifications provided within 5 days; delays in approval extend delivery without LD.
  • If quantity varies up to 25%, the delivery period must adjust using the formula (Additional time = (Increased quantity / Original quantity) × Original delivery period) with a minimum of 30 days.
  • GST considerations: bidder to assess GST; reimbursement as per actuals or applicable rates; maximum quoted GST applies.

Terms, Conditions & Eligibility

  • EMD: Not specified in provided data; ensure GSTIN/PAN present and bank details as required.
  • Financial standing: Bidder must not be in liquidation or bankruptcy; upload an undertaking.
  • Obsolescence: Bidder must quote non-end-of-life products with at least 2 years residual market life.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation required.
  • Installation/Delivery: Site delivery to New Missamari; installation/commissioning if scope includes.
  • Clause: Payment terms, warranty, or penalties not detailed; comply with Buyer ATC and option clause.

Key Specifications

    • Product range: File Covers (color variants with unit name), Envelope types (A4, A3, 6x4.5, 6.5x4, 9x4, FS Net, etc.), Drawing Sheets (Blue, Green, Pink, Red, White, Yellow), CD/DVD mailers, Talc Sheet rolls.
    • Delivery location: 11 PARA (SF), NEW MISSAMARI MILITARY STATION, NEW MISSAMARI, SONITPUR, ASSAM-784506.
    • Quantity variation: up to 25%; extended delivery time formula with minimum 30 days.
    • Drawings approval: submit within 5 days; buyer to approve or list modifications within 5 days.
    • GST: bidder to determine applicability; reimbursement as per actuals or applicable rate (whichever is lower) up to quoted GST.

Terms & Conditions

  • Quantity may increase by up to 25% during contract and currency; delivery timelines adjust accordingly.

  • Must submit Detailed Design Drawings within 5 days of award; modifications communicated within 5 days.

  • Delivery site is New Missamari Military Station, Assam; GST handling per actuals with cap on GST rate.

Important Clauses

Delivery Schedule

Delivery periods commence from last date of original delivery order; extended time computed as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Payment Terms

Payment terms not detailed in data; bidders should verify ATC for payment schedule and any advance/retention conditions.

Warranty/Liquidated Damages

No explicit LD or warranty terms provided; bidders must refer to Buyer ATC for penalties and warranty requirements.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy

  • Non-obsolete products with at least 2 years residual life

  • GSTIN, PAN, cancelled cheque, EFT mandate; Vendor code creation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Item Category

File Cover Maroon with unit name , File Cover Yellow with unit name , File Cover Green with unit name , File Cover Orange with unit name , File Cover Blue with unit name , File Cover White with unit name , Talc Sheet 50 Mtr Roll , Drawing Sheet Blue , Drawing Sheet Green , Drawing Sheet Pink , Drawing Sheet Red , Drawing Sheet White , Drawing Sheet Yellow , Envelope 6.5 x 4 , Envelope 6.5 x 5 , Envelope 9 x 4 , Envelope A4 Plain , Envelope A4 with Cloth , Envelope FS with Net , Envelope A3 Size , Envelope Extra Large , DO Envelope 6 x 4.5 , CD Mailer , CD R , DVD RW

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Documents 5

GeM-Bidding-8750165.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 25 Items Sign in for GEM prices

#1

File Cover Maroon with unit name

AS per uploaded specification

500 nos Delivery: 20 days
#2

File Cover Yellow with unit name

AS per uploaded specification

500 nos Delivery: 20 days
#3

File Cover Green with unit name

AS per uploaded specification

500 nos Delivery: 20 days
#4

File Cover Orange with unit name

AS per uploaded specification

150 nos Delivery: 20 days
#5

File Cover Blue with unit name

AS per uploaded specification

350 nos Delivery: 20 days
#6

File Cover White with unit name

AS per uploaded specification

300 nos Delivery: 20 days
#7

Talc Sheet 50 Mtr Roll

AS per uploaded specification

4 roll Delivery: 20 days
#8

Drawing Sheet Blue

AS per uploaded specification

200 nos Delivery: 20 days
#9

Drawing Sheet Green

AS per uploaded specification

200 nos Delivery: 20 days
#10

Drawing Sheet Pink

AS per uploaded specification

200 nos Delivery: 20 days
#11

Drawing Sheet Red

AS per uploaded specification

50 nos Delivery: 20 days
#12

Drawing Sheet White

AS per uploaded specification

200 nos Delivery: 20 days
#13

Drawing Sheet Yellow

AS per uploaded specification

200 nos Delivery: 20 days
#14

Envelope 6.5 x 4

AS per uploaded specification

30 pkt Delivery: 20 days
#15

Envelope 6.5 x 5

AS per uploaded specification

30 pkt Delivery: 20 days
#16

Envelope 9 x 4

AS per uploaded specification

20 pkt Delivery: 20 days
#17

Envelope A4 Plain

AS per uploaded specification

300 nos Delivery: 20 days
#18

Envelope A4 with Cloth

AS per uploaded specification

200 nos Delivery: 20 days
#19

Envelope FS with Net

AS per uploaded specification

200 nos Delivery: 20 days
#20

Envelope A3 Size

AS per uploaded specification

100 nos Delivery: 20 days
#21

Envelope Extra Large

AS per uploaded specification

50 nos Delivery: 20 days
#22

DO Envelope 6 x 4.5

AS per uploaded specification

20 pkt Delivery: 20 days
#23

CD Mailer

AS per uploaded specification

15 pkt Delivery: 20 days
#24

CD R

AS per uploaded specification

200 nos Delivery: 20 days
#25

DVD RW

AS per uploaded specification

50 nos Delivery: 20 days

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Undertaking on non-liquidation/bankruptcy

6

Proof of non-obsolescence with 2 years residual market life

7

Detailed Design Drawings submission within 5 days of award

8

Any OEM authorizations if applicable

Reverse Auction Schedule

Completed

Start

03-Jan-2026, 11:00 am

End

05-Jan-2026, 11:00 am

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
Aarti Traders   Under PMA
-23-12-2025 14:00:55
2
ADRASH ASSOCIATES   Under PMA
-30-12-2025 18:19:14
3
Akash Enterprises   Under PMA
-27-12-2025 18:09:16
4
CHANSON MART PRIVATE LIMITED   Under PMA
-01-01-2026 19:53:34
5
ESS KAY HOME CARE   Under PMA
-31-12-2025 12:42:25
6
GANAPATI ENTERPRISES   Under PMA
-01-01-2026 12:44:01
7
Ganpati Traders   Under PMA
-27-12-2025 16:17:13
8
GLOBE TRADING COMPANY   Under PMA
-01-01-2026 18:21:32
9
HILLS STATIONERS & PRINTERS   Under PMA
-31-12-2025 16:29:30
10
LAKSHYA PHOTO STATE   Under PMA
-01-01-2026 12:56:37
11
M/S ANKITA TRADERS   Under PMA
-24-12-2025 19:13:29
12
M/S PANDEY AND SONS   Under PMA
-31-12-2025 10:15:58
13
MB TRADING   Under PMA
-28-12-2025 20:10:23
14
MISSAMARI TRADERS   Under PMA
-01-01-2026 12:25:54
15
MS SC ENTERPRISE   Under PMA
-24-12-2025 19:01:11
16
RISING STATIONERS & PRINTERS   Under PMA
-30-12-2025 16:22:11
17
ROYAL TRADES   Under PMA
-30-12-2025 15:47:14
18
S.K TRADERS   Under PMA
-29-12-2025 17:37:11
19
SAMIR BOOK STALL   Under PMA
-31-12-2025 18:59:52
20
SHREE SHYAM CONSTRUCTION   Under PMA
-24-12-2025 18:34:38
21
SHRISHTI ENTERPRISES   Under PMA
-31-12-2025 15:49:35
22
spring sales corporation   Under PMA
-01-01-2026 19:58:11
23
Tri Angle Enterprise   Under PMA
-31-12-2025 14:57:08
24
UMA ENTERPRISES   Under PMA
-30-12-2025 20:11:05

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1CHANSON MART PRIVATE LIMITED(MSE,MII)   Under PMA Winner ₹48,970Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L2S.K TRADERS (MSE)   Under PMA₹49,180Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L3HILLS STATIONERS & PRINTERS (MSE,MII)   Under PMA₹51,915Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L4RISING STATIONERS & PRINTERS (MSE,MII)   Under PMA₹60,050Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L5ESS KAY HOME CARE (MSE,MII)   Under PMA₹60,917Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L6GLOBE TRADING COMPANY (MSE,MII)   Under PMA₹62,275Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L7MB TRADING (MSE,MII)   Under PMA₹83,700Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L8SAMIR BOOK STALL (MSE,MII)   Under PMA₹88,060Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L9SHREE SHYAM CONSTRUCTION (MSE,MII)   Under PMA₹88,730Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L10Akash Enterprises (MII)   Under PMA₹1,00,000Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L11UMA ENTERPRISES (MSE,MII)   Under PMA₹1,01,882Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L12Aarti Traders (MSE,MII)   Under PMA₹1,03,260Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L13Ganpati Traders (MSE,MII)   Under PMA₹1,04,475Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L14Tri Angle Enterprise (MSE,MII)   Under PMA₹1,09,484Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L15ROYAL TRADES (MSE,MII)   Under PMA₹1,11,580Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L16GANAPATI ENTERPRISES (MSE,MII)   Under PMA₹1,20,800Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L17MS SC ENTERPRISE (MSE,MII)   Under PMA₹1,24,283Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L18M/S ANKITA TRADERS (MSE,MII)   Under PMA₹1,30,365Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L19ADRASH ASSOCIATES (MSE,MII)   Under PMA₹1,36,110Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L20MISSAMARI TRADERS (MSE,MII)   Under PMA₹1,56,690Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L21spring sales corporation (MSE,MII)   Under PMA₹1,57,110Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L22M/S PANDEY AND SONS (MII)   Under PMA₹1,76,605Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F
L23SHRISHTI ENTERPRISES (MSE,MII)   Under PMA₹2,09,115Item Categories : File Cover Maroon with unit name,File Cover Yellow with unit name,File Cover Green with unit name,F

🎉 L1 Winner

CHANSON MART PRIVATE LIMITED(MSE,MII)   Under PMA

Final Price: ₹48,970

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Indian Army file covers and envelopes tender in Sonitpur Assam 2025?

To bid, bidders must ensure non-liquidation status, provide PAN and GSTIN, submit EFT Mandate, and attach an undertaking. Ensure 2-year residual market life for offered items and obtain Detailed Design Drawings approval within 5 days of award. Prepare for 25% quantity variation and comply with delivery extensions formula.

What documents are required for the New Missamari procurement in Assam?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation. Include a non-liquidity undertaking and proof of non-obsolescence with at least 2 years residual life. Provide Detailed Design Drawings within 5 days and address GST handling per actuals or applicable rate.

What are the technical scopes for file covers and drawing sheets in this tender?

Scope includes colored File Covers with unit name, Drawing Sheets in Blue/Green/Pink/Red/White/Yellow, Envelopes in multiple sizes, Talc Sheet rolls, and CD/DVD mailers. Items are to be delivered to 11 PARA (SF), New Missamari, Assam, with adherence to 25% quantity variation.

How is delivery time calculated when quantity increases during contract?

Delivery extension uses (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend to the original delivery period; if original period is under 30 days, use the original period. No LD for buyer-approved drawing delays.

What GST considerations apply to this procurement in Assam 2025?

GST must be checked by the bidder; reimbursement will be as per actuals or applicable rates (whichever is lower) up to the quoted GST percentage. GSTIN must be provided for processing.

What is required for Detailed Design Drawings submission in this tender?

Submit Detailed Design Drawings within 5 days of award; Buyer approves or requests modifications within 5 days. Supply must align with approved drawings, and delays in approval extend the delivery timeline without LD.

Where will installation/delivery of items occur for this tender?

Delivery and potential installation occur at 11 PARA (SF), New Missamari Military Station, New Missamari, Sonitpur, Assam-784506, with compliance to the option clause regarding quantity changes.

What is the eligibility criteria for financial stability in this tender?

Bidder must not be in liquidation or bankruptcy; provide an undertaking. Ensure financial credibility to fulfill a potentially 25% quantity increase and timely delivery as per extended timelines.

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