Panchayats And Rural Housing Department Gujarat LED Luminaire Tender Surendranagar Gujarat IS 10322 2026
Bid Publish Date
06-Oct-2026, 6:01 pm
Bid End Date
19-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Specific brand/OEM requirement: OEM authorisation certification for LED street light products
- • Technical standards: IS 10322 (Part 5/Section 3) (V3) (Q2) compliance
- • Eligibility: Gujarat agency registration, last 3 years CA turnover, GST and GST returns, Aadhar, PAN
- • Financials: EMD ₹12,000; pre-work deposit 5% before work order
- • Delivery: option to increase quantity up to 25% with calculated delivery extension minimum 30 days
- • Documentation: dedicated service number for queries, notarised non-defaulter declaration, CRAC for past GEM orders if applicable
Tender Overview
- Organization: Panchayats And Rural Housing Department Gujarat; Location: Surendranagar, Gujarat 363001; Procurement: LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5/Section 3) (V3) (Q2). Estimated value and item count are not disclosed; bid includes compliance with the IS 10322 standard and OEM authorisation. Tender requires agency registration within Gujarat and mandates a dedicated service number. Key differentiator is the Gujarat-specific vendor registration and OEM certification requirement. Unique clause allows quantity variation up to 25% during contract execution with proportional delivery time adjustments.
Technical Specifications & Requirements
- Product category: LED street luminaires suitable for road lighting applying IS 10322 guidelines; LED fixtures must align with Part 5/Section 3, Version 3, Q2.
- EMD: ₹12,000 payable to Gram Panchayat Gudiyawala; not exempt for any bidder.
- Quality & Certification: OEM authorisation certificate required for LED street light products; IS0 9001/ MSME participation indicated; GST and PAN documentation mandatory; dedicated service number for support.
- Delivery considerations: Delivery timeline linked to a standard contract with option to increase quantity by up to 25%; extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
- Documentation: Gujarat agency registration proof, last 3 years CA turnover (2023-24 to 2025-26), GST returns, GST registration, pan/Aadhar, and OEM authorisation; bid-specific compliance; notarised declaration of non-default status.
- Purchase context: Buyer requires a dedicated scope for LED luminaires, with in-country service support and post-sales obligations.
Terms, Conditions & Eligibility
- Agency registration in Gujarat is mandatory; no EMD exemption.
- Documents (in order): registration certificate with office proof; last 3 years CA turnover; GST certificate, PAN, Aadhar; last 3 years GST returns; experience proof per GEM criteria; dedicated service number; OEM authorisation for LED street light products; compliance declarations and prior order CRAC if applicable.
- EMD: ₹12,000 payable to Gram Panchayat Gudiyawala; a stamped self-declaration of non-defaulter (₹300) is required.
- Precondition: pre-work deposit of 5% of the order value before work order generation; detailed bidder eligibility includes past performance and delivery capability.
- Warranty/aftermarket: Not explicitly stated; bidders should assume typical post-sale support and service commitments per OEM terms and local regulations.
Key Specifications
-
LED street light luminaires conforming to IS 10322 (Part 5/Section 3) (V3) (Q2)
-
OEM authorisation certificate required for LED street light products
-
Delivery term: option to increase quantity up to 25% with proportional delivery time
-
EMD: ₹12,000; 5% pre-work deposit before work order generation
Terms & Conditions
-
EMD of ₹12,000 and 5% pre-work deposit required
-
Gujarat agency registration mandatory; no EMD exemption
-
Quantity may increase by 25% during contract with adjusted delivery period
Important Clauses
Payment Terms
EMD ₹12,000; 5% pre-work deposit before order issuance
Delivery Schedule
Delivery period adjusts with quantity variation; minimum 30 days for extended periods
Penalties/Liquidated Damages
Not explicitly stated; standard vendor performance penalties may apply per contract terms
Bidder Eligibility
-
Agency registration within Gujarat
-
OEM authorisation for LED street lights
-
Last 3 years CA turnover and GST compliance
Tender Data
Bid Details
Quantity
198
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
8
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Surendranagar
Delivery Pincodes
363430
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sumita Ranjan | 363430,Taluka Panchayat Sayla | Surendranagar | Gujarat | 363430 | 198 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9988297.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
2 Updates Update
Extended Deadline
19-Oct-2026, 4:30 am
Opening Date
20-Oct-2026, 4:30 am
Update
Categories
5
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Agency registration certificate with Gujarat office location proof
Last 3 years CA turnover certificates (2023-24, 2024-25, 2025-26)
GST Registration Certificate, GST Returns for the last 3 years
Permanent Account Number (PAN) and Aadhar card
Experience proofs as per GEM criteria; OEM authorisation certificates for LED street light products
Dedicated service number or toll-free contact for support
Notarised declaration of non-default status (₹300 stamp)
EMD payment proof of ₹12,000
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Surendranagar LED luminaire tender in Gujarat 2026?
To bid, ensure Gujarat agency registration, obtain OEM authorisation for LED street lights, and submit GST, PAN, Aadhar, and CA turnover proofs for 2023-24 to 2025-26. Include EMD ₹12,000 and notarised non-default declaration; attach CRAC for any GEM orders.
What documents are required for LED street light bids in Gujarat?
Mandatory documents include agency registration with Gujarat office proof, GST certificate, PAN, Aadhar, last 3 years GST returns, CA turnover certificates, OEM authorisation for LED luminaires, dedicated service number, and EMD proof of ₹12,000; notarised non-defaulter declaration is also needed.
What standards govern IS 10322 compliant LED luminaires in this tender?
Bidders must supply LED luminaires conforming to IS 10322 (Part 5/Section 3) Version 3, Q2. OEM certification and ISO 9001 alignment may be required; ensure all products meet the IS standard as specified by the Gujarat procurement terms.
What is the EMD amount for the Gujarat LED tender and how is it paid?
EMD is ₹12,000, payable to Gram Panchayat Gudiyawala. Payment method is via recognized online/DD channels per tender terms; failing to submit EMD disqualifies bid.
What is the delivery extension rule for quantity variation in this tender?
If quantity increases by up to 25%, the delivery period extends proportionally: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; original delivery timelines apply otherwise.
What OEM authorisation is required for participation in the Gujarat LED bid?
Bidders must provide an OEM authorisation certificate for LED street light products, confirming authorized supply and service rights; this certifies product lineage and post-sale support capabilities aligned with IS 10322 requirements.
Are there specific service contact requirements for this procurement?
Yes, bidders must provide a dedicated service number or toll-free contact for query handling and after-sales support, ensuring responsiveness to maintenance and warranty-related requests as per OEM terms.
What is the procurement location and primary category for this tender?
This tender is for LED luminaires intended for road and street lighting in Surendranagar, Gujarat, under the Panchayats And Rural Housing Department Gujarat, conforming to IS 10322 (Part 5/Section 3) (V3) (Q2).