Indo Tibetan Border Police Groceries Procurement Kamrup Assam 2025 – Staples, Spices, Tea, Oil, Dal & More Tender

Tender Overview

Organization: Indo Tibetan Border Police (ITBP) under Central Armed Police Forces. Procurement: Groceries and daily essentials including rice, pulses, spices, oils, tea, salt, flour, dried fruits, paneer masala, masalas, masala powders, biscuits, and related branded items. Estimated Value: ₹12,50,000 with an EMD of ₹25,000. Location: Kamrup, Assam (PIN 781001). Scope: 71 items listed/compiled in BOQ; bulk supply to ITBP needs compliance with sample approval, option clause for quantity variation, and monthly/periodic deliveries as per contract. The buyer emphasizes brand-quality items (MDH, catch, Fortune, Amul, Lijjat) and standard grocery categories. A key differentiator is the explicit option to increase/decrease order quantity by up to 25% during and after award and the requirement to submit advance samples within 5 days of contract award. This tender targets suppliers capable of consistent supply at contracted rates and adherence to sample-based quality checks.

Technical Specifications & Requirements

• Product categories: Atta, rice, dal, spices, oil, tea, salt, snacks, nuts, kosmetics, paneer masala, chicken/veg masala, masala powders, besan, besan flours, flour varieties, and dried fruits. Branded items include MDH, Catch, Fortune, Amul, Lijjat. No explicit technical specs provided; emphasis on brand-availability, packaging, and timely delivery. EMD: ₹25,000. Estimated value: ₹12.5 Lakh. Delivery terms: option clause allows quantity upgrade of up to 25%; delivery period adjusts accordingly with minimum 30 days. Sample approvals required pre-bulk supply; failure may trigger contract termination or modifications. EMD via DD with SBI details accepted; hardcopy delivery within 5 days post bid-end date.
• Quality & compliance: Brand alignment and contract adherence; supplier must furnish advance sample within 5 days of award and respond to modification list within same window; no explicit BIS/ISI standards disclosed.
• Delivery location: ITBP facilities in Kamrup, Assam; schedule to be aligned with extension clauses and option-quantities.

Terms, Conditions & Eligibility

• EMD: ₹25,000; payment via Account Payee DD in favor of ADG Eastern Command HQ ITBP; SBI Dharapur Chariali branch; IFSC SBIN0018065. Scan/upload DD proof with bid; hardcopy to buyer within 5 days.
• Delivery & option clause: quantity may increase/decrease by up to 25%; extended delivery time formula: (increase/ original quantity) × original days, minimum 30 days.
• Advance sample: required within 5 days post-award; approval or modification list within 5 days; bulk supply to follow approved sample; delays in buyer approval adjust delivery without LD.
• Sample cost: samples for testing supplied free of cost; vendor bears any pre-approval cost for bulk production.
• Documents to submit: GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations (if applicable), technical bid documents.