Punjab Police Split Air Conditioner Wall Mount Type Tender Muktsar Punjab 2025
Bid Publish Date
11-Nov-2025, 8:15 pm
Bid End Date
21-Nov-2025, 9:00 pm
Location
Progress
Key Highlights
- • Branded wall-mount split AC units only; local brands not accepted
- • OEM/Authorized Seller must have registered Indian office for after-sales service
- • Quantity flexibility up to 25% at contracted rates during and after award
- • Delivery period adjustments computed as (increased quantity / original quantity) × original delivery period, minimum 30 days
- • ATC requirements include particular MAF and OEM letterhead compliance
Tender Overview
The Punjab Police, Home Affairs and Justice Department Punjab, invites bids for Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2) to be supplied in MUKTSAR, PUNJAB. The tender indicates a flexible quantity framework allowing up to 25% quantity variation at contracted rates, with extension logic tied to delivery timelines. Bidders must provide branded AC units (no local brands allowed) and ensure OEM/Authorized Seller support with a registered Indian presence for after-sales service. The procurement focuses on compliant, branded cooling solutions suitable for government use, emphasizing reliable after-sales support and brand integrity. The absence of BOQ items suggests a straightforward, equipment-focused purchase rather than a packaged solution.
Technical Specifications & Requirements
- Product category: Branded wall-mount split AC units with green/Sustainable credentials
- Delivery scope: Local Muktsar, Punjab installation and commissioning may be expected
- Brand policy: Only branded air conditioners; local brands are not accepted
- OEM requirement: Imported products require OEM or Authorized Seller with registered office in India for after-sales service
- ATC/MAF: Bid must include specific MAF documentation and OEM letterhead compliance
- Qualification emphasis: Experience in supplying government-grade cooling equipment and ability to meet warranty/support terms
- Warranty expectations: Not explicitly stated; bidders should infer standard OEM warranty terms from the brand
Terms, Conditions & Eligibility
- Quantity variation: Up to 25% increase/decrease at contracted rates; extended delivery time formula applies with a minimum of 30 days
- Delivery timeline: Calculations begin from the last date of the original delivery order; extended period follows the same proportional rule
- Branding requirement: Only branded AC units; non-branded/local brands disqualified
- OEM verification: For imported units, demonstrate an Indian-based OEM/Authorized Seller with service capability
- Documentation: Compliance on OEM letterhead; MAF documentation; typical bid submission paperwork for government tenders
- Disqualification risk: Purchaser may disqualify local brands at their discretion; full adherence to terms is mandatory
Key Specifications
-
Product: Split air conditioners (wall mount), branded
-
Quantity: Not specified (quantity variation allowed up to 25%)
-
Standards/Compliance: Not explicitly specified; bidders should align with OEM warranty terms
-
Brand/OEM: Branded units only; local brands not accepted
-
After-sales: OEM/Authorized Seller with registered Indian office for service
-
Delivery: Within contract terms; extended period applies per option clause
Terms & Conditions
-
EMD amount not specified; ensure alignment with tender’s security requirements
-
Branded AC units only; no local brands permitted
-
Delivery quantity may vary up to 25% with proportional time extension
Important Clauses
Payment Terms
Not specified in provided data; bidders should be prepared for standard government terms per contract
Delivery Schedule
Delivery period calculated from last date of original delivery order; additional time follows the option clause formula with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate standard LD provisions for late delivery
Bidder Eligibility
-
Must supply branded wall-mount split AC units only
-
OEM or Authorized Seller with registered Indian presence for after-sales service
-
Experience in government-grade cooling equipment procurement
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AEVITAS PROCUREMENT SERVICE PRIVATE LIMITED Under PMA | Make : Whirlpool Model : Whirlpool 1.5T 3 Star AC D Or Equivalent | 21-11-2025 11:55:28 | |
| 2 | CARRIER MIDEA INDIA PRIVATE LIMITED Under PMA | Make : Carrier Model : CAI19CE3R35F0 | 14-11-2025 16:54:12 | |
| 3 | Comfort Aircon Under PMA | Make : Whirlpool Model : Whirlpool 1.5T 3 Star AC D Or Equivalent | 17-11-2025 18:05:55 | |
| 4 | Coolking Servicing Under PMA | Make : godrej Model : SIC 20ITC3 WYR | 21-11-2025 10:46:26 | |
| 5 | FLYFOX SOLUTIONS PRIVATE LIMITED Under PMA | Make : Voltas Model : VOLTAS SPLIT INVERTER AC, SAC 183V | 18-11-2025 15:10:05 | |
| 6 | GALAXY DIGITAL Under PMA | Make : Whirlpool Model : Whirlpool 1.5T 3 Star AC S Or Equivalent | 20-11-2025 13:06:10 | |
| 7 | MARUTI CORPORATION Under PMA | Make : Voltas Model : VOLTAS SPLIT INVERTER AC, SAC 183V | 20-11-2025 13:17:26 | |
| 8 | VEDANTA EQUIPMENTS PRIVATE LIMITED. Under PMA | Make : Whirlpool Model : Whirlpool 1.5T 3 Star AC S Or Equivalent | 20-11-2025 12:59:42 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | CARRIER MIDEA INDIA PRIVATE LIMITED Under PMA | Item Categories : Split Air Conditioner Including Green AC, Wall Mount Type (V2) |
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
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Documents 6
GeM-Bidding-8576149.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates for prior supply of government-grade AC units
Financial statements demonstrating financial stability
EMD/Security deposit (as applicable; amount not specified)
Technical bid documents
OEM authorization letter or Authorized Seller certificate
Compliance on OEM letterhead
Frequently Asked Questions
Key insights about PUNJAB tender market
What documents are required for the branded split AC tender in Muktsar Punjab
Bidders must submit GST registration, PAN, experience certificates for government-grade AC supply, financial statements, OEM authorization or Authorized Seller certificate, OEM compliance on letterhead, and any required MAF documents. Ensure EMD/Security details are included if mandated by the buyer.
How does quantity variation affect delivery in this Punjab Police tender
The purchaser reserves up to 25% quantity variation at contracted rates. Delivery time scales with the formula (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days; extended periods may apply during contract currency.
What constitutes OEM compliance for imported wall mount AC units in Punjab
Imported units must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit an OEM authorization letter and ensure service support is viable within India as part of the tender compliance.
What brands are acceptable for the Muktsar AC procurement bid 2025
Only branded air conditioners are acceptable; local brands will be disqualified. Provide brand identity, model, and warranty terms from the OEM to demonstrate compliance.
What are the delivery expectations for the Punjab Police AC tender
Delivery timeline starts from the last date of the original delivery order. The option clause allows time extensions based on quantity variations, with a minimum 30-day extension when applicable.
How to prepare OEM letterhead compliance for this tender
Submit a formal letter on OEM letterhead confirming brand, model, warranty, service network, and Indian office for after-sales support. Align with MAF documentation requirements and ensure the letter accompanies the bid submission.
What is the scope of the maintenance or warranty terms for this bid
Warranty terms are not explicitly stated; bidders should rely on standard OEM warranty for wall-mount split AC units and propose a maintenance/AMC plan consistent with government procurement expectations.
Where to submit bids for the Muktsar AC tender and what is the next step
Submit the bid through the designated government portal with all required documents listed earlier. Ensure the OEM authorization and MAF are attached; after submission, await verification and potential clarification requests from Punjab Police.