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Directorate Of Public Relations Head Mounted Display Tender Firozpur Punjab 2026 ISI/AAA sample approval 3 year warranty

Bid Publish Date

01-Jan-2026, 7:30 pm

Bid End Date

12-Jan-2026, 8:00 pm

Location

FIROZEPUR , PUNJAB

Progress

Issue01-Jan-2026, 7:30 pm
AwardPending
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Quantity

6

Category

Head Mounted Display Device

Bid Type

Two Packet Bid

Categories 5

BATTERY CABLE JOY STICK VIDEO MONITORS GLUCOMETER

Tender Overview

The Directorate Of Public Relations, under the Department Of Defence, invites bids for a procurement package covering Head Mounted Display Device, Joystick, Media Cable, Straps and Pad, Battery and Charger in FIROZPUR, PUNJAB. The BOQ lists 5 items, but exact quantities and values are not disclosed. The buyer emphasizes sample approval for technical qualification and mandates a 3-year warranty on each item, signaling a focus on durable, long-life equipment. An option clause allows a 25% quantity variation at contracted rates during or after award, with delivery windows derived from original delivery timelines. This tender requires vendors to align with stringent quality assurance through sample validation, ensuring readiness for defence-related deployment. The T&Cs also mandate dedicated after-sales support via a toll-free number. Overall, this opportunity targets suppliers capable of delivering robust AR/VR/HD display peripherals, ensuring conformity, sample-driven qualification, and post-sale service readiness.

Technical Specifications & Requirements

  • Product/service names: Head Mounted Display Device, Joystick, Media Cable, Straps and Pad, Battery and Charger
  • Sample requirement: vendors must produce and submit item samples to qualify for the technical bid
  • Warranty: 3-year warranty for each item
  • Service support: dedicated toll-free/telephone support required for OEM or vendor
  • Delivery: option to increase quantity by up to 25% and extended delivery timing calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Compliance indicators: while no explicit standards listed, emphasis on sample-based qualification and robust support
  • Quantities: unspecified in BOQ; 5 items listed with N/A quantities
  • Governance: Vendor must comply with the option clause and deliver as per contract rates
  • Qualification path: sample approval is mandatory for technical bid eligibility

Terms, Conditions & Eligibility

  • EMD amount not disclosed in tender data; bidders should prepare as per standard bank/online mandate
  • Submission documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Warranty: 3-year warranty required for each item
  • Delivery terms: delivery period linked to original delivery order; extended period if option clause exercised
  • Service: dedicated/toll-free service support required for vendor or OEM
  • Sample approval: mandatory sampling for technical bid qualification
  • Quantity variation: up to 25% increase in order quantity at contracted rates during/after contract
  • Compliance: bidders must follow the Buyer Added Terms and Conditions

Key Specifications

    • Product names: Head Mounted Display Device; Joystick; Media Cable; Straps and Pad; Battery and Charger
    • Warranty: 3-year duration for each item
    • Delivery flexibility: up to 25% quantity variation at contracted rates; extended delivery period calculation as specified
    • Sample-based qualification: mandatory submission and approval of item samples
    • Service support: dedicated toll-free/phone support for OEM or vendor
    • BoQ details: 5 items; quantities not disclosed

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contract rates

  • 3-year warranty required for all items

  • Sample approval mandatory for technical bid qualification

Important Clauses

Payment Terms

EMD details not disclosed; bids must align with standard bank/EFT mandates and vendor payments per contract

Delivery Schedule

Delivery period begins after last date of original delivery order; extended time computed as (increased/ original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; apply contract terms and delivery compliance as per tender conditions

Bidder Eligibility

  • Demonstrated ability to supply Head Mounted Display components and related peripherals

  • Submission of mandatory samples for technical qualification

  • Compliance with 3-year warranty requirement and after-sales service capability

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Head Mounted Display Device 1832x1920 per eye up to 4k 120 Hz refresh rate 1 nos money@7bihar 15
2 Joystick Supreme Quality with good range 2 nos money@7bihar 15
3 Media Cable Supreme Quality 1 nos money@7bihar 15
4 Straps and Pad Supreme Quality with great comfort 1 nos money@7bihar 15
5 Battery and Charger 4 to 5 hours backup 1 nos money@7bihar 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Samples of Head Mounted Display Device, Joystick, Media Cable, Straps and Pad, Battery and Charger

6

Proof of sample submission and approval documents

7

Any OEM authorization or technical compliance certificates

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Head Mounted Display tender Firozpur Punjab 2026 with sample approval

To bid, prepare mandatory documents (PAN, GSTIN, cancelled cheque, EFT mandate) and arrange item samples for technical evaluation. Ensure a 3-year warranty across all items and confirm service support availability. Include a formal OEM authorization if required and align with the 25% quantity variation clause.

What documents are required for this defence gadget procurement in Punjab

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by a bank. Provide item samples for technical bid qualification and any OEM authorizations. Also attach service contact details for toll-free support and warranty commitments for all five items.

What are the technical requirements for warranty and service in this bid

Each item must carry a 3-year warranty. Vendors must provide dedicated toll-free service support and ensure OEM or authorized service channels. Samples must be approved before technical bid qualification, and after-sales support should be clearly defined in the bid submission.

When can quantity variation occur under the 25% option clause in this tender

The purchaser may increase order quantity up to 25% of the contracted quantity at the contracted rates at the time of contract placement or during the currency of the contract. Delivery timing adjusts using the specified formula with a minimum of 30 days.

What is the delivery timeline mechanism for extended orders in this Firozpur tender

Delivery period starts from the last date of the original delivery order. If the option clause is exercised, extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may be extended to the original delivery period.

Which items are included under the five BOQ entries in this tender

The five items cover Head Mounted Display Device, Joystick, Media Cable, Straps and Pad, and Battery and Charger. Quantities are not disclosed in the BOQ, so bidders must await release of itemized quantities or confirm upon enquiry.

What compliance and authentication are required for supplier eligibility in this defence bid

Bidders must demonstrate capability to supply the listed peripherals, provide sample approval, and ensure 3-year warranty. Compliance with GST, PAN, EFT mandates, and OEM authorizations where applicable are essential, along with dedicated service support accessibility.

How to verify sample approval and technical qualification for this Punjab tender

Submit physical samples of all five items for evaluation. The tender requires sample-based qualification before technical bid acceptance. Ensure samples meet performance expectations and carry documentation outlining warranty terms and service support readiness.