Housing And Urban Development Corporation Ltd Event Management Tender National Theme Based Events 2026
Progress
Key Highlights
- • National-level event management for HUDCO with theme-based programs
- • 25% contract quantity/duration variation allowed at two stages
- • Lumpsum scope expansion up to 25% with consultant/provider consent
- • Third-party premises for event delivery and participant arrangements
- • ATC/document attachments contain scope of work and terms
- • No BOQ items; emphasis on flexible, scalable event delivery
- • Est. value ₹400,000; procurement requires professional event management capabilities
- • Location not specified in data; verify venue and compliance requirements in ATC
Tender Overview
Housing And Urban Development Corporation Ltd invites bids for Event Management Services at a national level. The scope covers theme-based events, including participation arrangements and use of a third-party premises for a half-day program. Estimated value is ₹400,000. The procurement focuses on professional event coordination, program design, logistics, and on-site management without a specified location. This tender emphasizes flexible scope through a 25% variation clause and accommodates potential scale adjustments in line with the buyer’s needs. The absence of BOQ items suggests a high-level or framework approach. This opportunity is suitable for qualified national event firms capable of handling multi-faceted programs with caveats for scope changes. HUDCO seeks bidders who can manage creative delivery within a government-event context and ensure seamless participant engagement across venues and timelines.
Technical Specifications & Requirements
- Category: Event management service for national scope, theme-based events with half-day duration
- Deliverables: program design, speaker coordination, registrations, on-site management, and logistics support (no fixed venue specified)
- Premises: third-party venue arrangements; compliance with venue-specific access and safety norms
- Quantity/Scale: not itemized; estimated value ₹400,000; quantity-based adjustments possible via ATC clauses
- Standards/Compliance: not explicitly listed; bidders should demonstrate capability in government-event execution and risk mitigation
- Experience cues: prior national-level event management for government or large organizations is implied; BOM/ATC files referenced in terms
- Special clauses: 25% increase/decrease in contract quantity or duration allowed at tender issue and post-issuance, with consent for scope expansion on lumpsum contracts as applicable
Terms, Conditions & Eligibility
- EMD: not specified in data; bidders should verify in ATC/terms before submission
- Payment terms: not disclosed in provided terms; verify schedule within bid documents
- Delivery: half-day event delivery expectations; no fixed calendar dates provided
- Variation: Buyer may alter contract quantity or duration up to 25%; increased scope requires provider consent for lumpsum services
- Documentation: apply through ATC/file attachments referenced in terms; ensure OEM or venue partner authorizations if required
- Warranties/Penalties: not detailed in available data; check ATC for risk/penalty clauses
- Compliance: adhere to national-level event management guidelines; ensure security, safety, and participant management standards as applicable
Key Specifications
-
Event management service for national theme-based half-day events
-
Estimated contract value: ₹400,000
-
Third-party premises utilization for event delivery
-
Flexible scope with ±25% variation in quantity or duration
-
Lumpsum-based scope expansion allowed with provider consent
Terms & Conditions
-
25% quantity/duration variation allowed at two stages
-
Lumpsum scope expansion requires provider consent
-
Third-party venue arrangements and participation management
Important Clauses
Payment Terms
Payment terms to be detailed in ATC; verify cadence and milestone payments
Delivery Schedule
Half-day event delivery; exact date and time to be finalized in contract
Penalties/Liquidated Damages
LD terms to be defined in ATC; bidders should review performance bonds if applicable
Bidder Eligibility
-
Experience in national-level event management for government or large organizations
-
Financial viability evidenced by annual turnover and liquidity
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Capability to manage venue logistics, registrations, and on-site coordination
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ACTSOCPRO ENVIRONMENT SOLUTIONS LLP Under PMA | 18-05-2026 21:03:08 | |
| 2 | ADMIRE PROMOTIONS Under PMA | 20-05-2026 11:43:46 | |
| 3 | Arambh Events and Exhibitions Under PMA | 25-05-2026 18:57:08 | |
| 4 | AUM EVENT & PROMOTIONS INDIA PRIVATE LIMITED Under PMA | 25-05-2026 18:12:59 | |
| 5 | CALIDAD Under PMA | 25-05-2026 18:43:24 | |
| 6 | DRASHTI COMMUNICATION Under PMA | 25-05-2026 16:52:06 | |
| 7 | Flames Events And Activation Under PMA | 18-05-2026 15:49:35 | |
| 8 | HOTEL RUKMANI PALACE Under PMA | 24-05-2026 17:47:44 | |
| 9 | IMPERFECT TRAVELS Under PMA | 22-05-2026 16:11:17 | |
| 10 | KAMNATH PRIVATE LIMITED Under PMA | 25-05-2026 18:53:40 | |
| 11 | MAHAVIR TRADING COMPANY Under PMA | 18-05-2026 17:14:37 | |
| 12 | Management mantra Under PMA | 19-05-2026 15:27:05 | |
| 13 | MIRACLE MANAGEMENT Under PMA | 26-05-2026 10:36:22 | |
| 14 | PAL EVENTS Under PMA | 25-05-2026 13:28:52 | |
| 15 | VAGADA SERVICES PRIVATE LIMITED Under PMA | 15-05-2026 11:13:59 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | MIRACLE MANAGEMENT( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L2 | DRASHTI COMMUNICATION( MSE Social Category:SC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L3 | AUM EVENT & PROMOTIONS INDIA PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L4 | Management mantra( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L5 | PAL EVENTS( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L6 | IMPERFECT TRAVELS Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L7 | ADMIRE PROMOTIONS( MSE Social Category:SC ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event | |
| L8 | KAMNATH PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Event |
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
12
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Theme Based Events; Participation arrangements; Third-party premise; Half day
Authority Records
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Documents 6
GeM-Bidding-9323501.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration
PAN card
Experience certificates from prior national-level events
Financial statements demonstrating solvency
EMD/Security deposit proof (as per ATC)
Technical bid documents and confWirmations of capability
OEM authorizations or venue partner agreements (if required by ATC)
Any certifications related to event safety or crowd management
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for HUDCO national event management tender 2026?
Bidders should submit the technical bid with prior experience in national-level events, GST and PAN, financials, and EMD as per ATC. Verify the 25% variation clause, rights to adjust scope in lumpsum contracts, and attach OEM authorizations if required. Ensure compliance with venue safety and participant management standards.
What documents are required for HUDCO theme-based events bid 2026?
Required documents include GST registration, PAN, experience certificates for national events, financial statements, EMD proof per ATC, technical bid, and any OEM or venue partner authorizations. Additional safety or crowd management certifications may be requested in the ATC.
What are the delivery terms for HUDCO half-day event management?
Delivery is defined as a half-day event; exact date/time to be finalized in the contract. Expect on-site management, registrations, and logistics coordination. Verify milestone payments and risk mitigation plans in the ATC during bid submission.
What standards apply to HUDCO national event contracts 2026?
Standards are not explicitly listed; bidders should demonstrate compliance with government event management guidelines, safety, and crowd control practices. Review ATC for any specific venue or safety requirements and ensure relevant certifications are in place.
How does the 25% variation clause affect HUDCO tender 2026?
The buyer may increase or decrease contract quantity or duration by up to 25% at contract issuance, with post-issuance adjustment allowed within the same limit. For lumpsum-based contracts, scope expansion up to 25% requires service provider consent.
What is the estimated value and scope for HUDCO event bid 2026?
Estimated value for the national event management tender is ₹400,000. The scope includes theme-based events, participation arrangements, and third-party premises for a half-day program, with flexible scope adjustments via ATC terms.