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Indian Air Force Videography & Photography Services Tender Vijay Diwas 2025 - ISI/ISO Standards Compliance, ₹1.68 Cr

Bid Publish Date

14-Nov-2025, 9:36 am

Bid End Date

21-Nov-2025, 10:00 am

EMD

₹83,000

Value

₹16,76,898

Location

DIBRUGARH , ASSAM

Progress

RA
Issue14-Nov-2025, 9:36 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory ink-signed compliance to terms and scope of work uploaded by buyer
  • • Past experience certificates required for contracts of this magnitude
  • • Exact EMD amount: ₹83,000; estimated contract value: ₹1,676,898
  • • 25% quantity/duration adjustment permitted at contract issue and during execution
  • • Excess settlement option allows additional charges with supporting documents
  • • Past project proof: contract + invoices with bidder self-certification or client execution certificate
  • • No BOQ items available; scope derived from event coverage requirements
  • • Non-submission of required documents leads to rejection

Categories 2

SERVICES PHOTOGRAPHY WORK

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for videography and photography services to cover the Vijay Diwas celebration. Estimated value is ₹1,676,898.00 with an EMD of ₹83,000. The scope includes setup, on-site photography, and coverage for a ceremonial event. Location details are not disclosed in the data; bidders should assume national-level deployment and readiness for event-day shoots. The procurement emphasizes past experience and compliance with buyer-specified terms, including upload of ink-signed compliance and certificates. A 25% quantity/duration adjustability clause applies, both pre- and post-contract issuance, ensuring flexible coverage needs. The ATC highlights mandatory documentation and past-project proofs to avoid rejection. The opportunity targets experienced vendors capable of handling high-profile government events with reliable deliverables.

Technical Specifications & Requirements

  • Product/service: Videography and photography services for a ceremonial event
  • Estimated value: ₹1,676,898; EMD: ₹83,000
  • No BOQ items provided; bidders must rely on scope of work for event coverage
  • Compliance requirements include ink-signed terms and conditions, and past experience certificates
  • Experience proofs acceptable: contract copies with invoices and self-certifications, client execution certificates, or third-party notes
  • Option clause allows up to 25% adjustment in quantity or duration; excess settlement allows additional charges within defined limits
  • Mandatory uploads: compliance to terms, scope of work, and required certificates; non-submission may lead to rejection

Terms, Conditions & Eligibility

  • EMD: ₹83,000 as bid security
  • Experience: submit past project certificates; contracts with invoices or client execution certificates acceptable
  • Delivery/Timeline: event-day coverage requested; delivery schedule not explicitly defined in data
  • Payment terms: not specified; standard government norms may apply
  • Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations where applicable
  • Penalties: performance-related clauses may apply; not fully detailed in data
  • Warranty/AMC: not specified; ATC indicates mandatory compliance with terms

Key Specifications

  • Event videography and photography services for Vijay Diwas celebration

  • Estimated contract value ₹1,676,898 with EMD ₹83,000

  • No explicit BOQ; rely on scope of work and event coverage requirements

  • Past experience documents accepted: client execution certificates or invoices with self-certification

  • 25% contract quantity/duration adjustment allowed; excess settlement option

Terms & Conditions

  • EMD of ₹83,000; bid validity to be confirmed by tender terms

  • 25% flexibility on quantity/duration at contract issue

  • Mandatory ink-signed compliance and past experience proofs

Important Clauses

Payment Terms

Not fully specified; bidders should expect standard government norms and confirm during bid submission

Delivery Schedule

Event-day videography/photography coverage; no explicit delivery timeline provided in data

Penalties/Liquidated Damages

Not detailed in available data; procurement ATC indicates potential penalties for non-compliance

Bidder Eligibility

  • Must submit EMD ₹83,000

  • Must provide past experience certificates for similar government event coverage

  • Must upload ink-signed compliance to terms and scope of work

Documents 4

GeM-Bidding-8570934.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience certificates for similar Vijay Diwas or government event coverage

4

Contract copies with invoices or client execution certificates

5

Ink-signed compliance to terms and scope of work

6

Technical bid documents and any OEM authorizations (if applicable)

7

Bid security/EMD receipt showing ₹83,000

Reverse Auction Schedule

Completed

Start

27-Nov-2025, 8:00 pm

End

28-Nov-2025, 8:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1AIRSTELIA BROADCOM LLP   Under PMA20-11-2025 14:07:51Qualified
2Apex Productions   Under PMA20-11-2025 16:11:56Disqualified
3COMOTION MEDIA HUB PRIVATE LIMITED   Under PMA20-11-2025 08:58:02Qualified
4PIXEL PARK INDIA   Under PMA14-11-2025 16:33:28Disqualified
5SANGRIA EDUTAINMENT PRIVATE LIMITED   Under PMA20-11-2025 14:51:25Disqualified
6STUDIO KRISHNA PRODUCTION   Under PMA20-11-2025 20:05:47Qualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1STUDIO KRISHNA PRODUCTION   Under PMA Winner ₹16,56,950Item Categories : Videography and Photography Services - Photography and Videography; HIRNIG OF PHOTOGRAPHY AND VIDEO
L2AIRSTELIA BROADCOM LLP   Under PMA₹16,59,354Item Categories : Videography and Photography Services - Photography and Videography; HIRNIG OF PHOTOGRAPHY AND VIDEO
L3COMOTION MEDIA HUB PRIVATE LIMITED   Under PMA₹17,03,626Item Categories : Videography and Photography Services - Photography and Videography; HIRNIG OF PHOTOGRAPHY AND VIDEO

🎉 L1 Winner

STUDIO KRISHNA PRODUCTION   Under PMA

Final Price: ₹16,56,950

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid on the Vijay Diwas videography tender with IAF?

Bidders must meet eligibility criteria by submitting EMD ₹83,000, GST, PAN, and past project certificates. Upload ink-signed compliance to terms and scope of work. Provide past execution certificates or client invoices for similar government events to demonstrate capability.

What documents are required for this videography tender in India?

Required documents include GST registration, PAN, past experience certificates for government events, contract copies with invoices or client execution certificates, ink-signed compliance, and EMD proof of ₹83,000. OEM authorizations may be needed if OEM-specific equipment is used.

What are the technical specifications for Vijay Diwas videography?

No explicit BOQ; scope includes event coverage, camera setups, and on-site photography. Vendors should align with standard event videography practices and provide evidence of prior government event coverage to meet reliability and quality expectations.

What is the EMD amount for this IAF procurement?

EMD is ₹83,000; payment should accompany bid submission as proof of bid security. Ensure the instrument complies with bank and government procurement guidelines to avoid disqualification.

When is the delivery/coverage date for Vijay Diwas bidding?

The tender data specifies event-day coverage; exact event date is not provided here. Bidders should prepare for on-site shoot logistics, with readiness for deployment to the designated event location on short notice.

What are the eligibility criteria for past experience certificates?

Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or third-party inspection notes confirming execution of similar government event services.

How does the 25% quantity/duration adjustment work?

Contract quantity or duration can be increased by up to 25% at contract issue; post-issuance, adjustments up to 25% remain permissible. Vendors must accept revised quantities/durations and adjust pricing accordingly.

What standards or certifications are required for this bid?

While explicit standards are not listed, comply with generic government procurement norms, include ink-signed compliance, and provide past-experience proof. OEM authorizations may be needed if using branded equipment.