GEM

Hindustan Petroleum Corporation Ltd AV Display & Audio Equipment Tender Goa 2025

Bid Publish Date

06-Dec-2025, 6:09 pm

Bid End Date

18-Dec-2025, 11:00 am

Location

SOUTH GOA , GOA

Latest Corrigendum Available

Progress

Issue06-Dec-2025, 6:09 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

422

Category

98 INCH DISPLAY SYSTEM

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: premium HDMI cables and 22 AWG audio cables, 2.5 SQMM speaker cable; 5m & 1.8m HDMI cables
  • • Technical standards: IS/IEC not specified in data; ensure compatibility with HPCL AV standards during onsite installation
  • • Special clauses: quantity variation up to 25% during bid and contracted quantity; delivery extension rules based on extended period
  • • Eligibility: no liquidation or bankruptcy; required undertaking with bid
  • • Warranty/AMC: not specified; prepare for standard warranty/AMC terms in final contract
  • • Penalties: not specified in data; expect LD or performance penalties in final terms
  • • Delivery: on-site installation/commissioning at HPCL Goa LPG Bottling Plant, Ponda

Categories 24

PUBLIC ADDRESS SYSTEM AD FILM ARNO STARTING CONTACTOR DISPLAY SYSTEM POWER VIDEO FILM AUDIO VISUAL INSTRUMENT WATER LEVEL RECORDER SPEAKER APFC PANEL RADAR AND SONAR SYSTEMS AND COMPONENTS GLUCOSE MONITORS METAL PRODUCTS TRANSMITTER CABLE FUME HOODS METALLURGY HOOKUP WIRE AUDIO EQUIPMENT VIBRATORY SCREEN COMPUTER ACCESSORIES ALLOY PARTS OF GUNS AUDIO VISUAL ACCESSORY

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for an integrated AV & display package comprising an 8- to 98-inch display system, wall-mounts, digital multimedia podium, cable management systems, wireless casting kit, HDMI transmitters/receivers, audio mixers, microphones (handheld & lavalier), low frequency loudspeakers, power amplifiers, premium HDMI cables (5m & 1.8m), and installation & commissioning charges at the HPCL Goa LPG Bottling Plant in Goa. The scope appears to cover equipment supply, on-site installation, and commissioning with a multi-line BOQ of 17 items. The price and EMD details are not disclosed in the provided data, but the contract includes an option to modify quantities up to 25% of bid/contracted quantities, with delivery extensions aligned to the original or extended period. The address is clearly specified for delivery and commissioning in Ponda, Goa, indicating a site-specific procurement. Bidders should be prepared for on-site installation and comprehensive handover documentation.

Technical Specifications & Requirements

  • Product scope includes 8- to 98-inch display systems, wall mounts, a digital multimedia podium, and associated AV accessories.
  • Connectivity & cabling: HDMI cables (premium) of 5m and 1.8m; HDMI transmitter/receiver pair; audio interconnect cables (22 AWG) and speaker cable (2.5 sq mm).
  • Audio chain: audio mixer, lavalier and handheld microphones, low-frequency loudspeakers, power amplifier.
  • Installation scope: on-site installation and commissioning at HPCL Goa bottling plant; detailed BOQ contains 17 items, with undefined individual quantities in the provided excerpt.
  • Delivery conditions: option clause permits up to 25% quantity variation during procurement and contract, with delivery windows linked to the last date of delivery order. GST implications explained in purchaser terms; reimbursement to be decided on actuals or applicable rates.
  • Delivery address: HPCL Goa LPG Bottling Plant, Plot No. 150, Kundaim Industrial Estate, Ponda, Goa, 403115.

Terms, Conditions & Eligibility

  • EMD: not disclosed in available data; bidders should expect standard EMD requirements per HPCL Goa tenders.
  • Delivery timeline: delivery period starts post original order; optioned quantities extend time proportionally with a minimum of 30 days.
  • GST: bidder to determine GST applicability; reimbursement aligned to actuals or applicable rates, capped by quoted GST percentage.
  • Financial standing: bidder must avoid liquidation or receivership; an undertaking to this effect must be submitted with bid.
  • Warranty/AMC: not detailed in provided data; bidders should anticipate standard warranty and post-sales support terms in the terms and conditions.

Key Specifications

  • Display system: up to 98-inch, wall mount capable

  • HDMI cables: Premium, 5m and 1.8m lengths

  • HDMI transmitter and receiver kit

  • Wireless screen casting kit

  • Audio chain: mixer, handheld and lavalier mics, power amplifier, LF loudspeakers

  • Cables: 22 AWG audio cables, 2.5 sq mm speaker cables

  • Installation & commissioning charges included

Terms & Conditions

  • Quantity fluctuation: +/-25% during contract with extended delivery time rules

  • Delivery address: HPCL Goa LPG Bottling Plant, Ponda, Goa

  • GST: bidder bears GST responsibilities with possible reimbursement

  • Financial health: no liquidation or bankruptcy; require undertaking

  • On-site installation: mandatory as part of scope

Important Clauses

Payment Terms

GST applicability borne by bidder; reimbursement as actuals or per applicable rate; details to be finalized in contract

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time scales with quantity variation, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; will be defined in final contract terms

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Adequate financial standing and undertaking to that effect

  • Ability to perform on-site installation at HPCL Goa LPG Bottling Plant

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Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 98 INCH DISPLAY SYSTEM 98INCH DISPLAY SYSTEM 1 ea buyer144.hpcl.ga 35
2 WALL MOUNT FOR DISPLAY SYSTEM WALL MOUNT FOR DISPLAY SYSTEM 1 ea buyer144.hpcl.ga 35
3 DIGITAL MULTIMEDIA PODIUM DIGITAL MULTIMEDIA PODIUM 1 ea buyer144.hpcl.ga 35
4 CABLE CUBBY CABLE CUBBY 1 ea buyer144.hpcl.ga 35
5 WIRELESS SCREEN CASTING KIT WIRELESS SCREEN CASTING KIT 1 ea buyer144.hpcl.ga 35
6 HDMI TRANSMITTER HDMI TRANSMITTER 1 ea buyer144.hpcl.ga 35
7 HDMI RECEIVER HDMI RECEIVER 1 ea buyer144.hpcl.ga 35
8 AUDIO MIXER AUDIO MIXER 1 ea buyer144.hpcl.ga 35
9 HANDHELD MICROPHONE HANDHELD MICROPHONE 2 ea buyer144.hpcl.ga 35
10 LAVALIER MICROPHONE LAVALIER MICROPHONE 1 ea buyer144.hpcl.ga 35
11 LOW FREQUENCY LOUDSPEAKER LOW FREQUENCY LOUDSPEAKER 6 ea buyer144.hpcl.ga 35
12 POWER AMPLIFIER POWER AMPLIFIER 1 ea buyer144.hpcl.ga 35
13 AUDIO CABLE 22 AWG AUDIO CABLE 22 AWG 50 m buyer144.hpcl.ga 35
14 SPEAKER CABLE 2.5 SQMM SPEAKER CABLE 2.5 SQMM 350 m buyer144.hpcl.ga 35
15 PREMIUM HIGH SPEED HDMI CABLE - 5M PREMIUM HIGH SPEED HDMI CABLE - 5M 1 ea buyer144.hpcl.ga 35
16 PREMIUM HIGH SPEED HDMI CABLE - 1.8M PREMIUM HIGH SPEED HDMI CABLE - 1.8M 2 ea buyer144.hpcl.ga 35
17 INSTALLTION AND COMMISSIONING CHARGES INSTALLTION AND COMMISSIONING CHARGES 1 lumpsum buyer144.hpcl.ga 35

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar AV installation projects

4

Financial statements or proof of financial viability

5

EMD/Security deposit documentation (as per HPCL terms)

6

Technical compliance certificates and OEM authorizations (if required)

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

18-Dec-2025, 11:00 am

Opening Date

18-Dec-2025, 11:30 am

Frequently Asked Questions

Key insights about GOA tender market

How to bid for AV display tender in Goa 2025 HPCL?

Bidders should submit GST registration, PAN, experience certificates, financial statements, EMD documentation, OEM authorizations if required, and technical compliance documents. Ensure on-site installation capability at HPCL Goa LPG Bottling Plant and readiness for 25% quantity variation with corresponding delivery extensions.

What documents are required for HPCL AV tender in Goa?

Required documents include GST certificate, PAN, recent financial statements, at least one recent AV installation certificate, EMD documentation, OEM authorization letters if applicable, and technical bid details for display systems, HDMI kits, and audio equipment.

What are the technical scope items in the Goa AV tender?

Scope covers 98-inch display system, wall mounts, digital multimedia podium, HDMI transmitters/receivers, premium HDMI cables (5m, 1.8m), audio mixer, handheld and lavalier microphones, LF loudspeakers, power amplifier, 22 AWG cables, 2.5 sq mm speaker cable, and installation/commissioning services.

What is the delivery location for the HPCL Goa AV order?

Delivery and commissioning to HPCL Goa LPG Bottling Plant, Plot No. 150, Kundaim Industrial Estate, Ponda, Goa, 403115, ensuring on-site setup and handover at the specified facility.

What are the quantity variation terms for this tender in Goa?

The purchaser may increase or decrease quantity up to 25% of bid/contracted quantity; additional time equals (Increase/Original) × Original delivery period, with a minimum of 30 days, and similar extension during extended delivery period.

What payment terms and GST rules apply to the HPCL AV tender?

GST burden falls on the bidder; reimbursement will be at actuals or applicable rates, not exceeding the quoted GST percentage. Payment terms align with final contract; ensure GST compliance and invoicing per government norms.

What installation requirements should bidders prepare for Goa HPCL AV tender?

Bidders must provide on-site installation capability, comply with commissioning procedures at the Goa facility, supply all listed AV components, and substantiate experience with similar installations and post-installation support commitments.

What is the minimum document submission for bid submission?

Submit GST certificate, PAN, financials, EMD proof, experience certificates for AV projects, technical bid, and OEM authorization documents if required by HPCL Goa tender terms.