Invitation to Bid - Power Generator - DG Set (up to 900 KVA)

The eligibility requirements include being a registered entity, having a minimum average annual turn over of 10 Lakh (s) over the last three years, and possessing at least three years of experience in supplying or maintaining DG Sets. Additionally, OEM authorization certificates must be provided.

What types of certificates are required for the tender?

Bidders must submit several certificates, including the OEM Annual Turnover, documentation demonstrating relevant experience, and any other certificates specified in the tender document. This ensures compliance with technical and financial requirements.

What is the registration process for submitting a bid?

Interested bidders must first register as a legal entity on the procurement portal. After registration, they can participate in the bid by submitting their proposals along with the required documents digitized in accepted formats like PDF or DOC.

What are the accepted document formats for submission?

The accepted document formats for bid submissions include PDF, DOC, and JPEG files. Bidders must ensure that all documents are submitted in these formats to avoid disqualification.

What are the technical specifications required for the DG Set?

The technical specifications for the DG Set require a capacity of up to 900 KVA, adherence to safety standards, and OEM certifications indicating reliability and efficiency in use. Detailed specifications will be provided in the tender document.

What quality standards must the DG Set comply with?

The DG Set must comply with recognized industry quality and safety standards as established by relevant regulatory bodies. Documentation proving compliance should accompany the bid submission.

What are the compliance requirements for this tender?

Compliance requirements include adhering to the technical specifications outlined in the tender, providing valid certificates, and ensuring that all proposed equipment meets environmental and safety standards applicable to power generators.

What is the process for evaluating received bids?

The evaluation process involves a separate assessment of technical and financial proposals, conducted based on the Total Value Wise Evaluation method. Bidders will be evaluated on compliance with eligibility, technical capability, and financial bidding.

What is the purpose of the Earnest Money Deposit (EMD)?

The EMD of 40,000 INR serves as a security deposit to ensure that bidders remain committed to their proposals. Should a bidder withdraw or modify their bid after submission, the EMD may be forfeited.

Are there performance security requirements?

Yes, performance security is required and detailed in the final tender document. It typically ensures the successful bidder meets their contractual obligations post-award.

What are the payment terms specified in the tender?

Payment terms will be detailed in the final procurement agreement, which typically outlines the schedule of payments based on milestones or upon delivery and acceptance of the DG Set.

How are prices evaluated in the selection process?

Price evaluation will consider the overall cost of the bid, including compliance with technical requirements and the value offered against the specifications required. This ensures selection based on both cost-effectiveness and quality.

How should bids be submitted, and what methods are allowed?

Bids must be submitted through the designated online portal with all required documents uploaded in specified formats. Paper submissions or submissions through unapproved channels will not be accepted.

What are the key timelines for this tender?

Key timelines, including submission and evaluation periods, will be clearly outlined within the main tender documents. Bidders are encouraged to adhere strictly to these deadlines to avoid disqualification.

How can bidders be notified of the results?

Results of the bid evaluation process will typically be communicated through official channels, providing details on winning bids and any further requirements for the selected bidders.

What benefits are available for MSEs and startups under this tender?

Specific provisions are made to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups, which may include exemptions from certain eligibility criteria, simplified documentation processes, and preferential treatment in bid evaluations.

How does the tender align with 'Make in India' policies?

The tender encourages local manufacturing by mandating adherence to 'Make in India' policies, promoting the use of locally-sourced materials, and supporting local industries through favorable procurement practices. Compliance with local content requirements will be necessary for successful bids.