Department of Defence RAMGARH Projector/Screen/Sound System Procurement 2026 Jharkhand ISI/ISO Standards Tender
Progress
Key Highlights
- • RAMGARH defence estate procurement spanning AV equipment and classroom furniture
- • Estimated value ₹4,126,500 with EMD ₹82,530; DD-based EMD acceptance
- • 25% quantity variation right and corresponding delivery time adjustment formula
- • Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances
- • PBG or DD acceptable; hard copy delivery within 15 days after award
- • Dedicated technical service personnel required for warranty period per SLA
- • ATC document referenced; GeM submission and delivery terms apply
Tender Overview
The Department of Defence, Directorate General of Defence Estate, RAMGARH, Jharkhand invites a procurement package covering a broad catalog for hall and classroom AV and furniture. Estimated value is ₹4,126,500 with an EMD of ₹82,530. Scope includes supply, installation, testing, commissioning, operator training, and any statutory clearances. Location is RAMGARH (825101). The item mix spans projectors, screens, sound systems, computer systems, benches, almirahs, water coolers, lab tables, chairs, desks, podiums, bookshelves, and office furniture, aimed at hall and classroom performance.
- 20 total items in the BOQ, with a multi-item procurement that encompasses AV, ICT, and furniture components.
- The tender allows quantity variation up to 25% during contract performance, with delivery-time adjustments based on the formula (increase in quantity/original quantity) × original delivery period, minimum 30 days.
- The supply includes installation, testing, commissioning, and operator training; warranty service and SLA compliance are expected. Unique ATC terms and GeM-based submission are incorporated.
Technical Specifications & Requirements
No explicit technical specifications are provided in the tender data. However, key mandated activities include: delivery of AV and IT equipment (projectors, screens, sound systems, computer systems), ergonomic furniture (benches 3-seater, HM tables/chairs, desks, podium), storage (almirah, bookshelves), and infrastructure items (water cooler, plastic chairs). Bid must cover end-to-end deployment: supply, installation, testing, commissioning, operator training, and statutory clearances if any. The ATC references a service SLA requiring dedicated technical personnel for timely servicing during the warranty period. EMD, PBG/DD submission, and delivery timelines are explicitly addressed in supplier terms.
Terms, Conditions & Eligibility
- EMD: ₹82,530 to be submitted as a DD in favor of Chief Executive Officer, Cantonment Board, Ramgarh, payable at Ramgarh; scanned copy required with bid.
- Delivery & Scope: Supply, installation, testing, commissioning, and operator training; statutory clearances if required; delivery period subject to option clause, with minimum extension rules.
- Payment & Security: PBG or DD acceptable as performance security post-award; original DD to be delivered within 15 days of award; ensure hard-copy submission within 5 days of Bid End/Open date.
- Warranty & SLA: Dedicated service personnel for timely servicing; time-bound defect rectification per bid’s SLA.
- Documents: GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations per T&C; ensure readiness for GeM processes.
- Optional Clause: Quantity may be increased up to 25% during contract, with delivery extension rules applying as described.
Key Specifications
-
Product/service names: projectors, screens, sound systems, computer systems, bench desks 3-seater, almirah, water cooler, table for computer lab, chairs for computer lab, plastic chairs, podium, bookshelf
-
Quantities: not specified in BOQ; 20 items in total; scope includes installation and training
-
Estimated value: ₹4,126,500; EMD: ₹82,530
-
Experience: prior supply/install of AV and classroom furniture recommended; service SLA required
-
Quality/standards: not explicitly specified; emphasis on timely service and warranty compliance
Terms & Conditions
-
25% quantity variation right during order/contract execution with extension rules
-
Supply chain includes supply, installation, testing, commissioning, operator training
-
Payment terms require DD/BD for EMD and DD/PBG for performance security; delivery within SLA
Important Clauses
Payment Terms
EMD via Account Payee DD; scanned copy with bid; DD payable to Chief Executive Officer, Cantonment Board, Ramgarh; performance security via DD or PBG; hard copies to be delivered per award timetable
Delivery Schedule
Delivery period starts from last date of original delivery order; extension rules apply; minimum additional time 30 days; option to extend delivery within original contract period
Penalties/Liquidated Damages
Linked to delivery delays and SLA breaches per bid terms; specific LD percentages not disclosed in data; SLA governs service response during warranty
Bidder Eligibility
-
Experience in supply/install of AV equipment and classroom furniture
-
Financial stability evidenced by audited statements
-
Compliance with GST, PAN, and OEM authorizations for key items
Tender Data
Bid Details
Quantity
303
Category
Computer System for Hall
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Projector for Hall , Screen for Hall , Sound System for Hall , Computer System for Hall , Bench desk 3 Seater , Almirah , Water Cooler , Table for Computer Lab , Chair for Computer Lab , Computer System , Fan , Bookshelf , Projector for Classroom , Screen for Classroom , Speaker for Classroom , Colour Printer , HM Office Table , HM Office Chair , Podium , Plastic Chair
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
RAMGARH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | RAMGARH | RAMGARH | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-10053652.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Projector for Hall
(Smart Portable Home Theatre Projector, Full HD 1080p, Google TV, HDR10, 1000 Lumens, 360- degree Horizontal and 150-degree Vertical Adjustment, Built-in Speakers, up to 150-Inch Display) Model No. - make- Reputed
Screen for Hall
(UHD3D-4K Ready Technology Motorised Projector Screen 4 by 3 Picture Aspect Ratio, 8 Ft. x 6 Ft., with Cordless Remote (White)) Model No. - make - Imported
Sound System for Hall
(500-watt Amplifier / 60-watt speaker - 6 pcs) podium mike - 1 pcs / codeless mike dual - 1 pair / sound mixer 6 channel -1 pcs / 2.5 sq. mm crystal wire 100 meters Role - 1.) Model No. - make-
Computer System for Hall
(i3 / 13thgeneration / 512 SSD / 21.5 inches led monitor / DOS.) Model No. - make -
Bench desk 3 Seater
(Style - Modern Material - Iron Frame and Wooden top with back support No assembly requires Fit for All student Boys Girls Heavy duty school home dual desk)
Almirah
(Compact solution for compact office spaces / 2 doors with lock / 4 shelves with locker.)
Water Cooler
(High Cooling Performance - Features 30 Litre storage capacity with 30 LPH cooling capacity to ensure a continuous supply of chilled drinking water during peak usage.)
Table for Computer Lab
(This computer table features height / width mechanism for single person use allowing you to set it to your preferred ergonomic position. Perfect for extended work or study sessions, it promotes comfort and reduces strain.)
Chair for Computer Lab
(Made of 100 percent Polypropylene Material - gives ultimate strength and durability to the product Stackable Chair - Saves Space in your home No Assembly Required - Product is delivered in preassembled state Easy to clean - Just wipe down with a clean cloth)
Computer System
(i3 / 13th generation / 256 SSD / 21.5 inches led monitor / DOS)
Fan
(1200mm Ambrose Energy Saving High Speed Ceiling Fan - Premium Finish, High Air Delivery - 2 Yr. Warranty by Brand - (Pack of 1, Copper))
Bookshelf
(5Tier Engineered Wood Book Rack Multipurpose Bookshelf for Library Study Room Long Cabinet for Office purpose, (Walnut - L 80 x B 30 x H 165 cm))
Projector for Classroom
(3X Projector 4k ultra-HD, Automatic Focus and 4D Keystone, 1080p Native - 300 ISO - Rotatable Design - Android 14, Netflix Prime, (10,000 Lumens) - HDMI-ARC Wifi-6 BT, for classroom use.)
Screen for Classroom
(Inflight 75inchesDiagonal, UHD-3D4K Ready Technology Screen 4 by 3 Picture Aspect Ratio.) Model No. - make - Imported
Speaker for Classroom
(Elegant and Compact Neckband PA Amplifier with Max. output power 10W. Built- in High-capacity Rechargeable lithium-ion battery. Bluetooth/Low battery voice prompt message indicator. Special circuitry provides low distortion at high output power.)
Colour Printer
(New Launch) Wi-Fi All-in-One Ink Tank A4 Colour Printer, Scanner, Copier for Home and Office, 5760x1440dpi Resolution, with Wireless and Mobile Printing Feature)
HM Office Table
(Product Dimensions - L (47 Inches / 120 CMs), W (24 Inches / 60 CMs), H (28 Inches / 72 CMs) Primary Material - Engineered Wood - Particle Board with Laminate Finish - Matte Wood Grain, Colour - Walnut, Style - Contemporary Care Instructions - Wipe it clean with a dry cloth. Do not use water. Wipe any spills immediately)
HM Office Chair
(Office chair / Diego Mid-Back Mesh Office Chair - Tilting and Height Adjustable Mechanism - Heavy-Duty Metal Base (Black) (DIY) (Black))
Podium
(Podium Lectern for Classroom, Auditorium, Office, School - Sleek and Modern Lecture Stand - Ideal for Presentations, Speeches and Events (60 Cm - Mile Oak and Grey).)
Plastic Chair
(Heavy Duty Chair for Home, Living Room, Dining Room, Bedroom and Office - Stackable Polypropylene - Outdoor and Garden Use.)
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Projector for Hall | (Smart Portable Home Theatre Projector, Full HD 1080p, Google TV, HDR10, 1000 Lumens, 360- degree Horizontal and 150-degree Vertical Adjustment, Built-in Speakers, up to 150-Inch Display) Model No. - make- Reputed | 1 | pieces | nitin.thakur@2018 | 15 | |
| 2 | Screen for Hall | (UHD3D-4K Ready Technology Motorised Projector Screen 4 by 3 Picture Aspect Ratio, 8 Ft. x 6 Ft., with Cordless Remote (White)) Model No. - make - Imported | 1 | pieces | nitin.thakur@2018 | 15 | |
| 3 | Sound System for Hall | (500-watt Amplifier / 60-watt speaker - 6 pcs) podium mike - 1 pcs / codeless mike dual - 1 pair / sound mixer 6 channel -1 pcs / 2.5 sq. mm crystal wire 100 meters Role - 1.) Model No. - make- | 1 | pieces | nitin.thakur@2018 | 15 | |
| 4 | Computer System for Hall | (i3 / 13thgeneration / 512 SSD / 21.5 inches led monitor / DOS.) Model No. - make - | 1 | pieces | nitin.thakur@2018 | 15 | |
| 5 | Bench desk 3 Seater | (Style - Modern Material - Iron Frame and Wooden top with back support No assembly requires Fit for All student Boys Girls Heavy duty school home dual desk) | 150 | pieces | nitin.thakur@2018 | 15 | |
| 6 | Almirah | (Compact solution for compact office spaces / 2 doors with lock / 4 shelves with locker.) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 7 | Water Cooler | (High Cooling Performance - Features 30 Litre storage capacity with 30 LPH cooling capacity to ensure a continuous supply of chilled drinking water during peak usage.) | 2 | pieces | nitin.thakur@2018 | 15 | |
| 8 | Table for Computer Lab | (This computer table features height / width mechanism for single person use allowing you to set it to your preferred ergonomic position. Perfect for extended work or study sessions, it promotes comfort and reduces strain.) | 15 | pieces | nitin.thakur@2018 | 15 | |
| 9 | Chair for Computer Lab | (Made of 100 percent Polypropylene Material - gives ultimate strength and durability to the product Stackable Chair - Saves Space in your home No Assembly Required - Product is delivered in preassembled state Easy to clean - Just wipe down with a clean cloth) | 30 | pieces | nitin.thakur@2018 | 15 | |
| 10 | Computer System | (i3 / 13th generation / 256 SSD / 21.5 inches led monitor / DOS) | 15 | pieces | nitin.thakur@2018 | 15 | |
| 11 | Fan | (1200mm Ambrose Energy Saving High Speed Ceiling Fan - Premium Finish, High Air Delivery - 2 Yr. Warranty by Brand - (Pack of 1, Copper)) | 10 | pieces | nitin.thakur@2018 | 15 | |
| 12 | Bookshelf | (5Tier Engineered Wood Book Rack Multipurpose Bookshelf for Library Study Room Long Cabinet for Office purpose, (Walnut - L 80 x B 30 x H 165 cm)) | 8 | pieces | nitin.thakur@2018 | 15 | |
| 13 | Projector for Classroom | (3X Projector 4k ultra-HD, Automatic Focus and 4D Keystone, 1080p Native - 300 ISO - Rotatable Design - Android 14, Netflix Prime, (10,000 Lumens) - HDMI-ARC Wifi-6 BT, for classroom use.) | 11 | pieces | nitin.thakur@2018 | 15 | |
| 14 | Screen for Classroom | (Inflight 75inchesDiagonal, UHD-3D4K Ready Technology Screen 4 by 3 Picture Aspect Ratio.) Model No. - make - Imported | 11 | pieces | nitin.thakur@2018 | 15 | |
| 15 | Speaker for Classroom | (Elegant and Compact Neckband PA Amplifier with Max. output power 10W. Built- in High-capacity Rechargeable lithium-ion battery. Bluetooth/Low battery voice prompt message indicator. Special circuitry provides low distortion at high output power.) | 11 | pieces | nitin.thakur@2018 | 15 | |
| 16 | Colour Printer | (New Launch) Wi-Fi All-in-One Ink Tank A4 Colour Printer, Scanner, Copier for Home and Office, 5760x1440dpi Resolution, with Wireless and Mobile Printing Feature) | 1 | pieces | nitin.thakur@2018 | 15 | |
| 17 | HM Office Table | (Product Dimensions - L (47 Inches / 120 CMs), W (24 Inches / 60 CMs), H (28 Inches / 72 CMs) Primary Material - Engineered Wood - Particle Board with Laminate Finish - Matte Wood Grain, Colour - Walnut, Style - Contemporary Care Instructions - Wipe it clean with a dry cloth. Do not use water. Wipe any spills immediately) | 1 | pieces | nitin.thakur@2018 | 15 | |
| 18 | HM Office Chair | (Office chair / Diego Mid-Back Mesh Office Chair - Tilting and Height Adjustable Mechanism - Heavy-Duty Metal Base (Black) (DIY) (Black)) | 1 | pieces | nitin.thakur@2018 | 15 | |
| 19 | Podium | (Podium Lectern for Classroom, Auditorium, Office, School - Sleek and Modern Lecture Stand - Ideal for Presentations, Speeches and Events (60 Cm - Mile Oak and Grey).) | 1 | pieces | nitin.thakur@2018 | 15 | |
| 20 | Plastic Chair | (Heavy Duty Chair for Home, Living Room, Dining Room, Bedroom and Office - Stackable Polypropylene - Outdoor and Garden Use.) | 30 | pieces | nitin.thakur@2018 | 15 |
Categories
50
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AV/ICT and furniture supply projects
Financial statements (last 2-3 years) demonstrating financial capacity
EMD submission proof (DD) and scanned copy with bid
Technical bid/quote documents including bill of materials
OEM authorizations or dealership certificates for required items
Any statutory clearances or compliance certificates mentioned in ATC
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for RAMGARH defence AV and furniture tender in 2026?
Bidders must submit GST, PAN, experience certificates, audited financials, EMD ₹82,530 via DD in favor of Chief Executive Officer, Cantonment Board, Ramgarh, and OEM authorizations. Include technical compliance and SLA expectations; delivery includes supply, installation, testing, commissioning, training, and any required statutory clearances.
What documents are required for RAMGARH defence setup tender submission?
Required documents include GST certificate, PAN, last 3 years financial statements, experience certificates for similar AV/furnishings projects, EMD proof (DD), OEM authorizations, and technical bid detailing BOM and installation plan; ensure scanned copies with bid and hard copies delivered within 5 days post bid end.
What are the key delivery terms for this RAMGARH procurement?
Delivery starts from the last date of the original delivery order; option clause allows up to 25% quantity variation with extended delivery times; minimum additional time is 30 days; delivery schedule may extend within original contract period under terms stated in ATC.
Which standards or certifications apply to the RAMGARH AV procurement?
Tender requires IS/ISO-compliant performance where applicable; while explicit IS numbers aren’t listed, emphasis on SLA, timely servicing, and OEM authorizations implies compliance with standard procurement and service quality norms in defence estate projects.
What is the estimated value and EMD for this RAMGARH bid 2026?
Estimated value is ₹4,126,500 with an EMD of ₹82,530. EMD can be paid via Demand Draft in favor of Chief Executive Officer, Cantonment Board, Ramgarh; the bidder must upload scanned DD proof and submit hard copies within 5 days of bid end.
How is warranty service structured for this RAMGARH procurement?
The winner must deploy dedicated service personnel for timely servicing and defect rectification during the warranty period, following the SLA requirements specified in the bid; non-compliance may trigger penalties per clause terms and performance expectations.
What items are included in the RAMGARH hall and classroom procurement?
The catalog spans projectors, screens, sound systems, computer systems, benches 3-seater, almirahs, water coolers, lab tables, chairs, desks, podiums, plastic chairs, and bookshelves; all items require supply, installation, testing, commissioning, and operator training.
What are the submission timing and delivery obligations after award?
After award, the successful bidder must provide a scanned copy of the DD as performance security and deliver hard copies within 15 days; delivery terms also include the 25% quantity variation option and corresponding delivery extensions.