Financial & Contractual Details — Clarification

This procurement process emphasizes value-based evaluation rather than a fixed contract amount. The estimated bid value is mentioned as INR 4,20,000 solely for guiding earnest money deposit (EMD) and eligibility. The bidding involves a two-packet system with a focus on quality, compliance, and past performance.

• Bid Validity: 60 days from bid end date (16-07-2025 to 06-08-2025)
• Bid Opening Date: 06-08-2025, 19:30 hrs
• Bid End Date: 06-08-2025, 19:00 hrs
• Minimum Average Turnover: ₹2 Lakhs for last 3 years (verification through certified documents)
• Experience Requirement: At least 1 year of relevant supply experience to government or reputed organizations.
• MSE Benefits: Yes, SME vendors with valid Udyam registration can avail purchase preference, with 25% of total quantity awarded at L1 price, subject to compliance.

Details regarding earnest money deposit (EMD) and performance guarantees are included in the tender documentation, ensuring transparency and fair evaluation processes.

Eligibility & Certification Criteria

✔️ Vendor Eligibility:

• Manufacturers or authorized OEMs with proven supply experience
• Valid Udyam registration for MSE benefit eligibility
• Past supply records to government bodies or reputed organizations

✔️ Supporting Documents Required:

• Experience certificates
• Past performance records
• Financial turnover certificates
• ISO or relevant quality certifications (if applicable)
• Bidder’s GeM profile registration

✔️ Special Benefits for MSEs:

• Purchase preference of 25% of total volume
• Priority for validated MSE vendors

Essential Documents Checklist

🔴 Mandatory for Bid Submission:

• Certified balance sheets for last 3 years
• Experience certificates with delivery proof
• Udyam registration certificate (for MSE benefit)
• Technical specifications matching tender requirements
• Bid security/EMD as specified
• Certificate of GST registration (if applicable)

Note: Missing critical documents can lead to bid disqualification.

Delivery & Logistics

📦 Delivery Location: Institute of Hotel Management, Ramashish Chowk, Hajipur, Bihar - 844102.

🕒 Delivery Timeline: Items must be delivered within 15 days from the date of issuance of purchase order. Timely delivery and quality compliance are essential.

💡 Pro Tip: Ensure logistical planning for timely shipments and confirm quality standards match the specifications detailed in the technical document.

Compliance & Restrictions

⚠️ Restrictions:

• Only genuine, certified products will qualify.
• No reselling or third-party resupply is permitted.
• Items must meet industry standards and safety regulations.
• Indian-origin products preferred under Make in India policies.
• Importantly, vendors must be duly registered on GeM portal and maintain a verified profile for participation.

For comprehensive guidance on registration and certification, visit TenderAI GeM Profile Registration.

Final Words

This is a strategic procurement opportunity that offers local and national suppliers a platform to supply essential kitchen utensils and equipment to government training institutions. Focus on compliance, product quality, and timely delivery will be key to success in this bidding process.

How to Participate in the Government Kitchen Toolkit Tender in Bihar?

Ensure your business is GeM registered and meets the minimum turnover and experience criteria. Submit your bid along with all required documentation including past performance certificates, experience proof, and Udyam registration for MSE benefits. Review the technical specifications provided in the linked documents and prepare your products accordingly. Keep in mind the delivery timeline of 15 days from order confirmation. For professional GeM profile registration, visit TenderAI GeM services.

SEO-Optimized FAQs

Q1: How to register as a vendor for government kitchen toolkits procurement in Bihar?
To participate in this tender, vendors must be registered on the GeM portal with a complete profile. The registration process involves submitting business details, bank information, and relevant certifications. It is recommended to get professional assistance for smooth registration. For professional GeM registration, visit TenderAI GeM services. After registration, ensure your profile is verified and includes detailed product information relevant to kitchen tools and utensils.

Q2: What are the eligibility requirements for supplying kitchen knives and utensils to government institutions in Bihar?
Suppliers need to demonstrate at least one year of relevant supply experience and a minimum average annual turnover of ₹2 Lakhs over the last three years, supported by certified bank statements or audited balance sheets. Suppliers should possess valid manufacturing credentials or OEM authorization, along with relevant technical certifications indicating product safety and quality standards. MSE vendors with Udyam registration qualify for purchase preference. Ensure your product meets detailed technical specifications as outlined in the tender documents.

Q3: How can small and medium enterprises (SMEs) benefit from this kitchen toolkit tender?
SMEs with valid Udyam registration can avail a 25% purchase preference, provided they meet all eligibility criteria. They must submit valid certification documents, past performance records, and demonstrate production capacity. The bidding process prioritizes local manufacturers, encouraging Make in India initiatives, and simplifies procurement for small businesses. To get your Udyam registration verified, visit TenderAI company insights.

Q4: What documentation is required for bid submission for kitchen toolkit supply in Bihar?
Bidders must upload:

• Experience certificates with supply proof to government or reputed institutions
• Past performance certificates demonstrating supply of similar products
• Financial turnover certificates for last 3 years
• ISO or relevant quality certifications (if any)
• Udyam registration certificate (for MSE benefit)
• Product technical compliance certificate
• Bid security/EMD as specified in the tender document
  Failure to include any mandatory document can lead to disqualification.

Q5: What are the technical specifications for the kitchen knives and tools in this tender?
The items must meet the detailed technical specifications available in the linked documents. For example, the paring knife should be 18 cm in length, made of high-grade stainless steel, with an ergonomic handle. The dough scraper and whisk should meet safety and durability standards. All utensils should conform to industry safety norms and be suitable for professional culinary use. For a detailed list, refer to the Specification Document linked in the tender details.

Q6: How is bid evaluation conducted for this kitchen toolkit tender?
Evaluation is based on total bid value, compliance with technical specifications, past performance, and delivery capacity. The bid with the lowest acceptable price, meeting all qualification criteria and technical standards, is considered for award. A two-packet bidding process ensures quality and competitive pricing. Suppliers must submit all necessary documents to demonstrate capacity, past supply experience, and product compliance.

Q7: What are the payment terms and guarantees for successful bidders on this tender?
Payment will be processed after delivery and quality inspection, based on the terms specified in the purchase order. A standard bid security (EMD) and performance guarantee are required. The specific amount of EMD is detailed in the tender, generally a percentage of the bid amount, maintained to ensure contractual compliance. Follow the official tender documentation for precise details on guarantees.

Q8: How can vendors ensure timely delivery of kitchen utensils to Bihar government institutes?
Vendors should plan logistics carefully, considering delivery within 15 days from order confirmation. Coordination with local logistics providers and verifying delivery addresses beforehand can prevent delays. Ensure that products meet quality specifications and are packaged securely for transportation, minimizing damage in transit. Regular communication with the procurement officer during the bidding process can facilitate smooth procurement and timely delivery.

Q9: Are there any restrictions on product origin or manufacturing for this tender?
Yes, preference is given to indigenous products under Make in India policies. Imported items must comply with applicable import regulations and quality standards. Resellers are not eligible for purchase preference unless they are OEMs. Vendors should ensure that their products are certified, meet safety standards, and comply with all relevant Indian regulations for culinary equipment.

Q10: How can I get assistance with bid preparation and documentation for this government project?
For expert guidance on bid preparation, technical compliance, and documentation, vendors can consult TenderAI services. Our platform offers professional assistance for GeM profile enhancement, bid writing, and compliance verification. Visit TenderAI company insights for more information or contact us directly for tailored support.

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