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Indian Army LED Display Tender Allahabad Uttar Pradesh 2025 – Outdoor LED, LED Control System & Digital Signage Standards

Bid Publish Date

26-Dec-2025, 5:18 pm

Bid End Date

12-Jan-2026, 9:00 am

EMD

₹6,00,000

Location

ALLAHABAD , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue26-Dec-2025, 5:18 pm
Corrigendum08-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

30

Category

LED Control System

Bid Type

Two Packet Bid

Categories 13

SIGNAGE DISCRETE COMPONENTS BELL CONTROLLER CONTROL SYSTEM POWER AUDIO VISUAL INSTRUMENT FALL PROTECTION LANYARD SOFTWARE ELECTRIC ROPE SHOVEL VIDEO OUTPUT DEVICE ARTICULATING LAZY ARMS CONTENT MANAGEMENT ATM

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of outdoor LED display systems along with LED control, digital data wall content management software, digital signage, power supply connectors, poles and mounting accessories in Allahabad, Uttar Pradesh. The estimated value is not disclosed; the EMD is ₹6,00,000. The scope encompasses multiple product categories including outdoor LED displays, control systems, signage, and mounting hardware. A key differentiator is the option clause allowing quantity variations up to 25% of bid quantity at bid delivery, with a formula-based extension to delivery timelines. The tender emphasizes secure, malware-free hardware and dedicated service support features, aligning with Defence procurement standards. Unique clauses include mandatory Malicious Code Certificate and an Escalation Matrix for service support.

Technical Specifications & Requirements

  • No explicit technical specifications provided in the公开 data; items cover: outdoor LED display, LED control system, digital data wall content management software (CMMS), dig signage, power supply connectors, and pole/mounting hardware.
  • Mandatory documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
  • Security/compliance: Malicious Code Certificate ensuring hardware/software do not contain embedded malicious code; breach implications stated.
  • Service support: provide escalation matrix and dedicated toll-free number for assistance.
  • Bidder obligations: non-liquidation, non-bankrupt status; vendor code creation requirements included.
  • BOQ lists 6 items but specifics are not disclosed; unit quantities are not stated.

Terms, Conditions & Eligibility

  • EMD: ₹6,00,000.
  • Delivery: option to increase/decrease quantity by up to 25%; extension calculations use the specified formula with a minimum of 30 days.
  • Payment terms: not explicitly stated; terms align with defence procurement norms and may include performance-based milestones.
  • Documents: submit PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations and technical compliance certificates may be required via Manufacturer/Vendor credentials.
  • Warranty/penalties: Malicious Code Certificate obligations; escalation procedures for service support; no explicit warranty figure provided.

Key Specifications

    • Product categories: outdoor LED display, LED control system, digital data wall content management software, digital signage, power supply connectors, pole and mounting hardware
    • EMD: ₹6,00,000
    • Quantity variation: up to 25% of bid quantity during placement and currency of contract
    • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
    • Malicious Code Certificate: mandatory to certify no embedded malicious code
    • Service support: Escalation matrix and dedicated toll-free number required

Terms & Conditions

  • Quantity flexibility up to 25% with corresponding delivery time adjustments

  • Mandatory financial integrity: no liquidation or bankruptcy; submit PAN, GSTIN, EFT mandate

  • Security/compliance: Malicious Code Certificate and dedicated service support contacts

Important Clauses

Payment Terms

Not explicitly specified in tender text; expected to follow standard defence procurement terms with milestone-based payments

Delivery Schedule

Delivery period varies with option quantity; minimum extension step ensures at least 30 days beyond the original delivery period

Penalties/Liquidated Damages

Not detailed; implied risk via contract options and Malicious Code breach implications; not explicitly quantified

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Submit PAN, GSTIN, cancelled cheque and EFT mandate

  • Provide Malicious Code Certificate and service support details

Documents 5

GeM-Bidding-8698358.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Outdoor LED Display Outdoor LED Display 5 pieces aahana8444 45
2 LED Control System LED Control System 5 pieces aahana8444 45
3 Digital Data wall Content Management Software Digital Data wall Content Management Software 5 pieces aahana8444 45
4 Dig signage Dig signage 5 pieces aahana8444 45
5 Power Supply Connector Power Supply Connector 5 pieces aahana8444 45
6 Pole and Mounting Pole and Mounting 5 pieces aahana8444 45

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Malicious Code Certificate for hardware/software

6

Escalation Matrix for service support

7

Dedicated toll-free service contact details

8

OEM authorization documents (if applicable)

9

Vendor code creation documents (as per Terms)

Corrigendum Updates

1 Update
#1

Update

08-Jan-2026

Extended Deadline

12-Jan-2026, 9:00 am

Opening Date

12-Jan-2026, 9:30 am

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for outdoor LED display tender in Allahabad

To bid for this Army procurement, ensure you submit PAN, GSTIN, Cancelled cheque, and EFT Mandate along with your technical bid. Include a Malicious Code Certificate and a dedicated service support contact. Also confirm eligibility criteria and the EMD of ₹6,00,000.

What documents are required for Army LED project tender in Uttar Pradesh

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and Malicious Code Certificate. OEM authorizations and service escalation details may be needed, along with standard vendor code documents.

What are the key technical requirements for Army LED signage tender

Key requirements cover outdoor LED displays, LED control system, digital data wall CMMS, and mounting hardware. While exact specs are not disclosed, bidders must provide malware-free software/hardware and a robust service escalation process with toll-free support.

When is the EMD required for the Army procurement in UP

EMD amount is ₹6,00,000 and must accompany the bid. Submission should align with tender terms, including the vendor documentation and security certificates, to validate eligibility and bid validity.

How to demonstrate compliance with Malicious Code Certificate requirements

Provide an official certificate asserting the hardware/software contains no embedded malicious code. Failure to certify can lead to rejection; certificate must cover prevention of code triggering damage, data loss, or IP infringements.

What is the delivery flexibility for quantity changes in this Army tender

The purchaser may adjust quantity by up to 25% at contract award and during the currency of the contract. If exercised, delivery time scales as (increased/original quantity) × original delivery period, with a minimum of 30 days.

What service support details are required for Army LED procurement

Provide an escalation matrix with telephone numbers and a dedicated toll-free number for service support. This ensures timely assistance and aligns with Defence procurement expectations beyond the hardware supply.