All in One PC (V2),Entry and Mid Level Laptop - Notebook,A4 and Legal Size Multifunction Printer (M
N/a
SHAJAPUR, MADHYA PRADESH
Posted:
16 April 2026
Closed:
8 May 2026
GEM
GEM
Directorate Of Fire And Emergency Service Haryana All-in-One PC, A3 MFP & Laptop Tender Panchkula 2026 IS0/RoHS
Progress
Issue18-Jun-2026, 6:33 pm
Corrigendum23-Jun-2026
AwardPending
Quantity
4
Category
A3 Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: OEM Manufacturer Authorization Form (MAF) and Product Specification Compliance on OEM letterhead
- • Technical standards: ISO 9001 certification for bidder or OEM; Energy Star and RoHS compliance for devices
- • Special clauses: Option to increase/decrease quantity up to 25% with measured delivery extension; extended delivery periods min 30 days
- • Warranty: 3 years comprehensive onsite OEM warranty for All-in-One PC; potential extension terms
- • Eligibility: CA-certified balance sheets for last 3 years; no government blacklist
- • Delivery/installation: On-site deployment with OEM support; standard connectivity including USB, HDMI, RJ-45
- • Documentation: Malicious Code Certificate; Bid-specific MAF; Product Specification Compliance certificate
Categories
3
Tender Overview
The Directorate Of Fire And Emergency Service Haryana invites bids for a bundled IT procurement in PANCHKULA, HARYANA, covering an All-in-One PC (Q2), A3 Size Multifunction Color Laser Printer (MFP) (Q2), and Entry/Mid Level Laptop (Q2). Estimated value and EMD are not disclosed in the data. The package emphasizes OEM-based hardware with factory preloaded software, Energy Star and RoHS compliance, and on-site OEM warranty. A key differentiator is strict adherence to specified technical standards and a 3-year comprehensive onsite warranty. This tender targets government IT modernization for fire and emergency services and requires precise OEM authorizations and compliance to ensure interoperability across devices.
Technical Specifications & Requirements
- All-in-One PC: Intel® Core i5 13500 or higher; Windows 11 Professional 64-bit; 16 GB DDR5 RAM or higher; 1TB NVMe PCIe SSD; 23.8-inch Full HD display; connectors: USB Type‑A, USB Type‑C, HDMI, Audio, RJ-45; keyboard/mouse: OEM provided; 3 Years Comprehensive Onsite OEM Warranty; Energy Star and RoHS certified.
- Multifunction Color Laser Printer (A3): Print in Colour and Black; supports A3/A4/Legal; minimum 26 PPM (A4 Mono), 26 IPM (A4 Colour), 15 PPM (A3 Mono); auto duplex; original document feeder; 2-sided copying/printing; output compatible with standard media handling.
- Additional OEM documentation: MAF from OEM, Product Specification Compliance, Malicious Code Certificate, CA-balanced financials (last 3 years). Energy Star/RoHS compliance required.
Terms, Conditions & Eligibility
- EMD: Not disclosed in the provided data; bidders must verify during submission.
- ISO 9001: Bidder or OEM must hold ISO 9001 certification.
- MAF & Compliance: Bidder must upload OEM Manufacturer Authorization Form and Product Specification Compliance certificate on OEM letterhead; Malicious Code Certificate required.
- Financials: CA-certified balance sheets for last three years; bidders must not be blacklisted by government bodies.
- Delivery terms aligned with option clause (including up to 25% quantity variation and extended delivery periods with 30-day minimum). On-site OEM warranty is mandatory; three-year comprehensive coverage required.
Key Specifications
-
All-in-One PC: Intel Core i5 13500+, Windows 11 Pro 64-bit, 16 GB DDR5 RAM, 1 TB NVMe SSD, 23.8-inch display, on-site warranty 3 years
-
Display: 23.8-inch Full HD (diagonal), IPS likely; connectivity includes USB-A, USB-C, HDMI, RJ-45
-
A3 Color MFP: Laser, Colour printing, supports A3/A4/Legal, ≥26 PPM A4 Mono, ≥ 26 PPM A4 Colour, ≥15 PPM A3 Mono
-
Duplex: Auto duplexing for printing and copying; document feeder for scanning/copying
-
Warranty/Compliance: 3-year OEM onsite warranty; Energy Star and RoHS compliance; OEM-specific certifications required
Terms & Conditions
-
Option clause allows quantity variance up to 25% during contract and extended delivery periods with minimum 30 days
-
ISO 9001 certification required for bidder or OEM; mandatory documentation including MAF and compliance certificates
-
On-site OEM warranty of 3 years is required; balance sheets for last 3 years must be CA-certified
Important Clauses
Payment Terms
Not disclosed in data; bidders should expect standard government terms contingent on delivery milestones
Delivery Schedule
Delivery to commence after final order; option quantities and extended delivery periods governed by clause 1
Penalties/Liquidated Damages
Not specified; bidders should assume standard LDs for late delivery per contract terms
Bidder Eligibility
-
ISO 9001 certification for bidder or OEM
-
CA-certified balance sheets for last three years
-
No blacklisting by Government Departments or PSUs
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
All in One PC (V2) (Q2) , A3 Size Multifunction Printer (MFP) (Q2) , Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
DIRECTORATE OF FIRE AND EMERGENCY SERVICES
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9489294.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GWALIOR, MADHYA PRADESH
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Closed:
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GEM
Tender Results
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Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C |
| Generic | Stand | Height Adjustable |
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Required Documents
1
Bidder submission documents including GST certificate, PAN card, and company registration
2
OEM Manufacturer Authorization Form (MAF) on OEM letterhead
3
Product Specification Compliance certificate on OEM letterhead
4
Malicious Code Certificate on OEM letterhead
5
CA-certified balance sheets for the last three financial years
6
Certifications: ISO 9001 (bidder or OEM)
7
Energy Star and RoHS compliance certificates
8
Experience certificates for similar IT hardware supply
9
Declaration of not being blacklisted by government bodies
Corrigendum Updates
1 Update
#1
23-Jun-2026 Update
Extended Deadline
30-Jun-2026, 9:00 pm
Opening Date
30-Jun-2026, 9:30 pm
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for All-in-One PC and MFP tender in Panchkula Haryana 2026?
Bidders must submit GST, PAN, CA-certified balance sheets for last 3 years, OEM MAF, Product Specification Compliance, Malicious Code Certificate, ISO 9001 certification, Energy Star/RoHS certificates, and experience proofs. Ensure on-site OEM warranty and alignment with option quantities up to 25% and 30-day minimum delivery extensions.
What documents are required for the Haryana IT hardware bid 2026?
Required documents include GST certificate, PAN, CA-certified balance sheets (last 3 years), OEM MAF, Product Specification Compliance on OEM letterhead, Malicious Code Certificate, ISO 9001 certificate, Energy Star and RoHS compliance, and bidder/ OEM experience certificates.
What technical standards apply to the All-in-One PC and MFP bids?
All-in-One PC must meet Intel Core i5 13500+ and Windows 11 Pro 64-bit, 16 GB RAM, 1 TB NVMe SSD, 3-year onsite warranty, Energy Star/RoHS certified. MFP must support A3/A4/Legal, 26+ PPM A4, 15+ PPM A3, auto duplex, and OEM warranty.
What is the delivery extension policy in this tender?
The option clause allows up to 25% quantity variation; extended delivery period is calculated as (increase quantity / original quantity) × original delivery period, with a minimum of 30 days.
What is required to prove bidder eligibility for this Haryana tender?
Eligibility requires ISO 9001 certification, CA-certified balance sheets for three years, and a clean compliance record (not blacklisted). OEM MAF and compliance certificates must be on OEM letterhead.
What warranty is mandated for the All-in-One PC and accessories?
A 3-year comprehensive onsite OEM warranty is mandatory for the All-in-One PC; ensure extended warranty terms and OEM support during the contract period.
Where can I verify Energy Star and RoHS compliance for bids in Haryana?
Energy Star and RoHS certificates must be provided with bid submission and pertain to the All-in-One PC and MFP; OEM letterhead documentation is required for verification.
What are the essential connectivity requirements for the PC and MFP?
PC requires USB-A, USB-C, HDMI, RJ-45; MFP should provide standard printing media handling with auto duplex and document feeder for scanning/copying.
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Documents 5
GeM-Bidding-9489294.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS