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Indian Army Air Cooler Procurement Jhansi Uttar Pradesh 70L and 150L Capacity - GeM / Military Affairs 2026

Bid Publish Date

19-Feb-2026, 9:04 pm

Bid End Date

02-Mar-2026, 9:00 pm

Location

JHANSI , UTTAR PRADESH

Progress

Issue19-Feb-2026, 9:04 pm
AwardPending
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Quantity

12

Category

AIR COOLER Capacity 70 L

Bid Type

Two Packet Bid

Key Highlights

  • • Specific brand/OEM requirements: Not specified
  • • Technical standards: Not specified
  • • Special clauses: 25% quantity variation rights during and after award
  • • Warranty/AMC: Not specified
  • • Penalties/LD: Not specified
  • • Delivery & installation: Delivery period tied to option quantity with minimum 30 days
  • • Payment terms: GST handling by bidder; GST invoice and GST portal payment screenshot required
  • • Submission readiness: Advance sample approval within 5 days of contract award

Tender Overview

The Indian Army, Department of Military Affairs, seeks procurement of AIR COOLER units in Jhansi, Uttar Pradesh (284001) with capacity options of 70 L and 150 L. The tender specifies a flexible quantity clause allowing up to 25% increased order quantity during contract execution at contracted rates. GST handling is bidder‑driven with reimbursement as per actuals or applicable rates, capped by quoted GST. The process includes an advance sample approval stage within 5 days of award, with potential modifications communicated within 5 days and LD adjustments only for delays attributable to the buyer. This procurement is executed through GeM, with a focus on compliant, sample‑driven bulk supply readiness. The unique condition is the option clause on quantity and the advance sample protocol, ensuring adherence to contract specifications before bulk production.

Technical Specifications & Requirements

  • Product category: AIR COOLER units in two capacities: 70 L and 150 L.
  • Delivery & schedule: Delivery timeline adjusts with option quantity, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Sample process: Submit 2 advance samples within 5 days of contract award; buyer approval or modification list within 5 days; bulk supply must conform to approved sample.
  • GST handling: Bidder bears GST impact; reimbursement follows actuals or statutory rates, capped to the quoted GST percentage.
  • GeM compliance: Invoicing requires GST invoice upload and GST portal payment screenshot; EFT mandate details required.

Terms, Conditions & Eligibility

  • Quantity option clause: Purchaser may increase/decrease up to 25% at contract rates; extended delivery time governed by formula with a minimum of 30 days.
  • Advanced sample clause: 2 samples due within 5 days; modifications communicated within 5 days; LD only for buyer delay.
  • GST & invoicing: Bidder responsible for GST; upload GST invoice and payment confirmation on GeM; GST applicability as per law.
  • Document requirements: PAN, GSTIN, cancelled cheque, EFT mandate copy; ensure vendor code readiness; advance sample approvals; ensure bulk supply as per approved sample.

Key Specifications

  • Product/service names: AIR COOLER units at 70 L and 150 L capacities

  • Quantities: flexible up to +25% during contract; baseline not disclosed

  • Est. value / EMD: Not disclosed in tender data

  • Experience: Not specified

  • Quality/standards: Not specified

  • Delivery: minimum 30 days for additional time due to option clause

  • Warranty/AMC: Not specified

Terms & Conditions

  • Option clause allows 25% quantity variation during and after award

  • Advance sample approval required within 5 days of contract award

  • GST to be handled by bidder; invoicing and GST portal payment proof mandatory

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actual or field rate, whichever is lower, up to quoted GST %

Delivery Schedule

Delivery period calculated for additional quantity using (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days

Penalties/Liquidated Damages

Not explicitly specified; LD concepts may apply per contract after modifications

Bidder Eligibility

  • Must be able to supply AIR COOLER units in 70 L or 150 L capacity

  • Ability to provide advance samples within 5 days of award

  • GST registration and PAN verified; EFT mandate available

Documents 4

GeM-Bidding-9015573.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

GST invoice upload evidence and GST portal payment screenshot

6

Advance sample submission documents (2 samples) within 5 days of award

7

Vendor code creation documents as applicable

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for air cooler tender in Jhansi with 70L and 150L capacities?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and GST invoice proof. Provide 2 advance samples within 5 days of award and meet the 25% quantity variation clause. Ensure capability to deliver at both 70 L and 150 L configurations and comply with GeM submission requirements.

What documents are required for air cooler tender in Uttar Pradesh?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice upload, sample submission records, and vendor code creation documents. Prepare advance sample data and ensure GeM portal readiness with GST payment screenshots.

What are the delivery terms for the air cooler contract in Jhansi?

Delivery time depends on the option clause; increased quantity is calculated as (Increased ÷ Original) × Original delivery period with a minimum of 30 days. If buyer delays in sample approval, delivery period may be reframed without LD for the delay.

What is the role of advance samples in the air cooler procurement?

Two advance samples must be submitted within 5 days of award; the buyer will approve or specify modifications within 5 days. Bulk manufacture starts after approval; nonconforming samples may trigger fresh samples or contract termination at buyer discretion.

Are GST implications clearly defined for the air cooler bid in Jhansi?

GST handling is bidder‑driven; reimbursement will be based on actuals or applicable rates, capped by the quoted GST percentage. Ensure GST invoice uploads and GST portal payment confirmation on GeM.

What capacities are requested for air coolers in this GeM tender?

Units requested in two capacities: 70 L and 150 L. Suppliers must demonstrate the ability to supply and support both configurations and manage GST and advance sample processes accordingly.

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