Ntpc Sail Power Company Ltd Drive with Gear Reducer and Clutch for Main Motor Tender Sundargarh Odisha 2026
Bid Publish Date
05-Sep-2026, 6:00 pm
Bid End Date
17-Sep-2026, 3:00 pm
Location
Progress
Tender Overview
Organization: Ntpc Sail Power Company Ltd, Sundargarh, Odisha (769001). Procurement: Drive with gear reducer and clutch for main motor, packaged items referenced in M4068010107 and M4050010003N; no explicit BOQ quantities listed. Est. Value/EMD: Not disclosed. Location: NSPCL site/store inspections planned at Sundargarh facilities; delivery terms align with site acceptance. Context: Tender targets OEM/OES bidders or authorized dealers with OEM authorization. Key differentiator includes strict material compliance and post-delivery fitment guarantee.
Technical Specifications & Requirements
- Category: M4068010107 COC DRIVE WITH GEAR REDUCER; M4050010003N APH-27.5-VIMT-2250: CLUTCH FOR MAIN MOTOR.
- Warranty: 18 months or 12 months from commissioning/date of supply, whichever occurs first.
- Inspection: Materials inspected at NSPCL store/site.
- Payment Terms: 100% payment within 30 days after receipt and acceptance at NSPCL site stores.
- Documentation for Bid: Techno-commercial offer with tender document, Nil deviation certificate, SPC; endorsed copies for bid evaluation; fitment/interchangeability certificates; warranty certificates; COCs.
- Eligibility: Tender reserved for OEM/OES only; authorized dealers may participate with OEM authorization.
- Delivery: Delivery period aligned to original/extended delivery terms; extension rules as per option clause.
- Invoicing: Invoice must be in consignee name with GSTIN of consignee.
- Special Instructions: Quote items strictly as per long text; deviations require pre-bid clarification.
Terms, Conditions & Eligibility
- EMD/Financials: Not disclosed in provided data; bidding limited to OEM/OES with valid OEM authorization.
- Delivery & Extension: Option to increase quantity up to 25% during contract; delivery period adjustments follow a defined formula with minimum 30 days.
- Warranty/Guarantee: 18/12 months warranty against manufacturing defects; fitment guarantee applicable.
- Payment: 100% payment within 30 days post-acceptance at NSPCL site.
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization proof; technical bid with deviations clarified pre-bid.
- Inspection: Materials inspected at NSPCL store/site prior to acceptance.
- Penalties: Not explicitly stated; performance/warranty guarantees apply.
Key Specifications
-
- Category: M4068010107 COC DRIVE WITH GEAR REDUCER
-
- Item: M4050010003N APH-27.5-VIMT-2250: CLUTCH FOR MAIN MOTOR
-
- Warranty: 18 months / 12 months from supply/commissioning (earlier date wins)
-
- Inspection: At NSPCL store/site
-
- Delivery/Payment: 100% payment within 30 days after receipt/acceptance
-
- Eligibility: OEM/OES only; authorized dealers with OEM authorization permitted
-
- Documentation: Must include Nil deviation certificate, SPC, and COC with bid
Terms & Conditions
-
Option to increase contract quantity by up to 25% with corresponding delivery extension
-
Payment terms mandatorily 100% within 30 days post-acceptance at NSPCL site
-
Only OEM/OES or authorized dealers with OEM authorization may bid
Important Clauses
Payment Terms
100% payment within 30 days after receipt and acceptance of materials at NSPCL site stores.
Delivery Schedule
Delivery period follows original terms; option to increase quantity up to 25% with extended delivery time calculated as (Increase/Original) × Original period, minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; warranties and fitment guarantees apply to workmanship/defects.
Bidder Eligibility
-
Only OEM/OES bidders can participate
-
Authorized dealers may participate if OEM authorization is provided
-
Bid submissions must include OEM confirmation and relevant documentation
Tender Data
Bid Details
Quantity
5
Category
M4068010107 COC DRIVE WITH GEAR REDUCER
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
M4068010107 COC DRIVE WITH GEAR REDUCER , M4050010003N APH-27.5-VIMT-2250: CLUTCH FOR MAIN MOTOR
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Sundargarh
Delivery Pincodes
769011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jayashree Baliarsingh | 769011,NSPCL Store CPP II Rourkela Steel Plant Rourkela Odisha | Sundargarh | Odisha | 769011 | 2 | 90 | - |
Authority Records
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Documents 7
GeM-Bidding-9844994.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
PAN card
Authorized OEM authorization certificate / Confirmation from OEM
Experience certificates demonstrating OEM/OES status
Financial statements (as applicable to bid)
Cancelled cheque
EFT mandate duly certified by bank
Techno-commercial bid, Nil deviation certificate, SPC
Fitment/interchangeability certificate
Warranty/guarantee certificate
TC/Certificate of Conformance/Compliance (COC)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid on Ntpc Sail gear reducer and clutch tender in Sundargarh?
Bidders must be OEM/OES or authorized dealers with OEM authorization. Prepare GSTIN, PAN, cancelled cheque, EFT mandate, OEM authorization, and techno-commercial bid with Nil deviation certificate and SPC. Ensure items match long text and request pre-bid clarifications for any deviations.
What documents are required for Ntpc Sail procurement in Odisha?
Submit GST certificate, PAN card, cancelled cheque, EFT mandate, OEM authorization, experience certificates, financial statements, and techno-commercial bid with Nil deviation certificate, SPC, and COC for material supply and fitment guarantees.
What are the warranty requirements for drive gear and clutch in this tender?
Warranty spans 18 months and/or 12 months from commissioning, whichever is earlier, covering poor workmanship and manufacturing defects; fitment guarantee applies as per terms.
What is the payment term for NSPCL site deliveries?
NSPCL offers 100% payment within 30 days after receipt and acceptance of the material at NSPCL site stores, subject to proper documentation and validation.
Which bidders are eligible to participate in this Odisha tender?
Only OEM/OES bidders; authorized dealers may participate if they attach OEM authorization/confirmation from the OEM with bid documents.
What inspection rules apply for delivered drive gear reducer and clutch?
All supplied items are inspected at NSPCL store/site; non-conforming items may be rejected during inspection with associated penalties or warranty adjustments.
What are the extension rules if quantity increases under the option clause?
If quantity increases up to 25%, the delivery period extends using the formula (Increase/Original) × Original period, with a minimum of 30 days; duration may be further extended to the original period.
What documentation must accompany material supply for this tender?
Material supply requires fitment/interchangeability certificates, warranty certificates, and COC/TC; invoice must reflect consignee name and GSTIN; ensure SPC compliance.