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The Automotive Research Association Of India Mobile Phone Procurement Pune Maharashtra 2026

Bid Publish Date

23-Feb-2026, 10:13 am

Bid End Date

05-Mar-2026, 11:00 am

Location

PUNE , MAHARASHTRA

Progress

Issue23-Feb-2026, 10:13 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Detailed delivery address and installation scope at Chakan MIDC, Pune
  • • 1-year OEM warranty; OEM warranty certificates required at delivery
  • • GSTIN, PAN, cancelled cheque, EFT mandate mandatory documents
  • • Invoice to reflect consignee name and GSTIN; GST payment screenshot required
  • • GeM portal documentation and post-sales service capability in India

Tender Overview

The Automotive Research Association Of India (ARAI) in Pune, Maharashtra invites bids for the procurement of mobile phones. The delivery and installation are to occur at ARAI’s MIDC Chakan facility in Pune. Bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate early in the bid. Invoicing must reflect the consignee name and GSTIN, with GST payment evidence uploaded on the GeM portal. A 1-year warranty from final acceptance or post-installation is required, with OEM warranty certificates provided at delivery. Service centers in India must be listed. This tender emphasizes post-sale service readiness and proper tax compliance as differentiators.

Technical Specifications & Requirements

  • Product category: Mobile phones (no BOQ items specified)
  • Delivery location: THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA, Plot E-1/1 MIDC Chakan Industrial Area Phase-III, Chakan, Pune 410501, Maharashtra
  • Installation/commissioning: Included if covered in scope; to be performed at consignee location
  • Warranty: 1 year from final acceptance or after installation/commissioning; OEM warranty certificates required at delivery
  • Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • Invoicing: Invoice in consignee name with GSTIN; GST portal GST payment screenshot uploaded
  • After-sales: Well-established service network with installation, training, troubleshooting, and maintenance groups in India; service centers near consignee locations must be uploaded
  • Special requirement: Provide OEM-authorized service capability details, with center locations

Terms, Conditions & Eligibility

  • Documents to submit: PAN, GSTIN, Cancelled cheque, EFT Mandate; ensure bid includes vendor code creation data
  • Invoicing: GST invoice in consignee name; upload GST payment screenshot on GeM portal
  • Warranty: 1 year from acceptance or post-installation; OEM warranty certificates to be supplied at delivery
  • After-sales: Demonstrable service network in India; provide service-center locations near consignee destinations
  • Delivery/installation: At THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA address in Pune; installation/commissioning included where scoped
  • Compliance: Ensure all tax and supplier registrations are current; provide proof with bid submission

Key Specifications

  • Mobile phone procurement (no BOQ items available)

  • Delivery and installation at Pune-Maharashtra address

  • Warranty period: 1 year from final acceptance or completion of installation

  • OEM warranty certificates to be provided at delivery

  • Must provide service centers and after-sales support details in India

Terms & Conditions

  • 1-year warranty from acceptance or post-installation

  • Invoices in consignee name with GSTIN; GST payment screenshot via GeM

  • Submit PAN, GSTIN, cancelled cheque and EFT mandate with bid

Important Clauses

Payment Terms

Not specified; bidders should anticipate standard GeM/Govt terms and ensure GST compliance documentation

Delivery Schedule

Delivery and installation at the specified Pune address; timelines to be defined in the purchase order

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Must have PAN and GSTIN registration

  • Must provide EFT Mandate and bank-certified documentation

  • Proven capability to install and service mobile devices within India

  • OEM warranty support capability and authorised service centers

Documents 3

GeM-Bidding-9021115.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

GST Invoice uploaded with GST portal payment screenshot

6

OEM warranty certificates

7

Proof of installation/commissioning capability and service-centre locations

8

Any vendor code creation documentation (as applicable)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

What documents are required for the mobile phone tender in Pune?

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. Invoices must be issued in the consignee name with the GSTIN, and a GST payment screenshot must be uploaded on the GeM portal. OEM warranty certificates must accompany delivery.

How is warranty handled for the Pune mobile procurement?

Warranty is 1 year from final acceptance or after installation/comissioning. OEM warranty certificates must be provided at delivery. The seller must maintain a service network in India with capable service centers near the consignee location for timely maintenance.

What are the invoicing and GST requirements for this tender in Maharashtra?

Invoices must be raised in the consignee name with the consignee GSTIN. A scanned GST invoice and a GST portal screenshot confirming GST payment must be uploaded on the GeM portal. Ensure GSTIN matches the consignee details for seamless payment.

What is the delivery location and installation scope for this tender?

Delivery and installation are to be performed at THE AUTOMOTIVE RESEARCH ASSOCIATION OF INDIA, Plot E-1/1 MIDC Chakan Industrial Area Phase-III, Chakan, Pune 410501, Maharashtra. Installation is included if covered in scope; coordination with consignee for commissioning is required.

What are the essential eligibility criteria for this mobile tender?

Applicants must have valid PAN and GSTIN, an EFT mandate, and evidence of a capable after-sales network in India. Provide OEM authorization and service center details; demonstrate ability to install, calibrate, and train users if required.

What are the post-delivery service expectations for this procurement?

Bidders must demonstrate a well-established installation, commissioning, training, troubleshooting, and maintenance service group in India, with service centers near the consignee destination. Provide location details and response times for service requests.

How should bids address GeM portal submission requirements?

Bids must upload GST invoice scans and GeM portal screenshots proving GST payment. Ensure PAN, GSTIN, and EFT Mandate are included in bid documents, with service center information ready for upload to satisfy after-sales criteria.

What warranty certificates are required at delivery for this procurement?

Submit OEM warranty certificates at the time of delivery and ensure they cover the mobile phones for the specified 1-year period from acceptance or commissioning. Certificates should align with OEM terms and include service center support details.