Eastern Coalfields Limited Gear Coupling Tender Bardhaman West Bengal FG C Standards 2026
Bid Publish Date
13-Oct-2026, 7:03 pm
Bid End Date
03-Nov-2026, 9:00 am
EMD
₹81,000
Location
Progress
Tender Overview
Eastern Coalfields Limited, a unit under Coal India Limited, invites bids for GEAR COUPLING FGC 6 Part No FGC6, COMPLETE ASSY Part No FGC07, FENNER FGC 8/9/10/11 GEARED COUPLING. The tender is targeted at Bardhaman, West Bengal. The bid includes six items in the BOQ with an EMD of ₹81,000 and no explicit estimated value published. The procurement focuses on multiple FGC gear coupling assemblies from FGC6 to FGC11, including FENNER branded components. A notable feature is the option clause allowing quantity adjustments up to 25% during and after contract formation, with delivery timing recalculated accordingly. A data sheet requirement is mandated to ensure technical alignment.
- Organization: Eastern Coalfields Limited (Coal India Limited)
- Location: Bardhaman, West Bengal
- Product category: Gear couplings and geared assemblies (FGC series) from FGC6 to FGC11
- EMD: ₹81,000
- Delivery/option terms: 25% quantity variation; extended delivery calculations based on original/delivered quantities
- Unique considerations: Data sheet alignment, no subcontracting without consent, data mismatch risks, GST considerations handled by bidder
Technical Specifications & Requirements
- Products: FGC series gear couplings including FGC6, FGC7, FGC8, FGC9, FGC10, FGC11 and associated Fenner geared couplings
- Brand/ OEM: Fenner components referenced (FGC8, FGC9, FGC10, FGC11) imply OEM alignment with Fenner branding where applicable
- Standards/Metrics: Not published in tender data; bidders must ensure data sheet conformity with offered items and supply documentation
- BOQ status: 6 items listed but specific quantities/units are not disclosed in the data
- Delivery scope: Not specified in the excerpt; option clause affects delivery calculation
- Quality/Testing: Data sheet verification required; mismatch risks rejection
- Warranty/Support: Not specified in available data
Terms, Conditions & Eligibility
- EMD: ₹81,000 (registered as EMD amount)
- Option clause: Up to 25% quantity variation during/after contract at contracted rates; delivery period adjustments calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
- GST: Bidder to verify GST independently; refund as per actuals or applicable rate (whichever lower) up to quoted GST percentage
- Data Sheet: Must upload product data sheet with bid to allow verification against technical parameters
- Assignment/Sub-contracting: Not allowed without prior written consent; joint liability remains with seller
- Termination: Buyer can terminate for material breach, delivery failure, insolvency, or other listed causes
- Delivery/Payment Terms: Not explicitly defined in this excerpt; terms to be specified in final contract
Key Specifications
-
FGC series gear couplings: FGC6 to FGC11 and Fenner geared couplings
-
EMD: ₹81,000 indicating bid security amount
-
Option clause: up to 25% quantity variation during/after contract
-
Data Sheet requirement: uploaded with bid for parameter verification
-
Brand alignment: Fenner branded parts referenced for several FGC models
Terms & Conditions
-
EMD of ₹81,000 to be submitted with bid
-
Up to 25% quantity variation allowed at contracted rates
-
Data Sheet upload mandatory to verify technical parameters
Important Clauses
Payment Terms
GST verification by bidder; reimbursement as actual or applicable rate (whichever is lower) up to quoted GST percentage
Delivery Schedule
Delivery period tied to original delivery order; extended delivery time calculated per option clause with minimum 30 days
Penalties/Liquidated Damages
Buyer may terminate for non-performance, delayed delivery, or bankruptcy; penalties as per contract terms
Bidder Eligibility
-
Proven experience in supplying gear couplings or Fenner/FGC components
-
Financial stability demonstrated via auditable financial statements
-
Compliance with GST registration and PAN; ability to manage GST reimbursements
Tender Data
Bid Details
Quantity
21
Category
FENNER FGC 10 GEARED COUPLING Part No FGC10
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Warranty Period
30 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
GEAR COUPLING FGC 6 Part No FGC6 , GEAR COUPLING COMPLETE ASSY Part No FGC07 , FENNER FGC 8 GEARED COUPLING Part No FGC8 , FENNER FGC 9 GEARED COUPLING Part No FGC9 , FENNER FGC 10 GEARED COUPLING Part No FGC10 , FENNER FGC 11 GEARED COUPLING Part No FGC11
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Paschim Bardhaman
Delivery Pincodes
713363
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Arnab Kumar Pahari | 713363,Office of GM, Bankolka Area PO Ukhra Paschim Burdwan WB | Paschim Bardhaman | West Bengal | 713363 | 3 | 30 | - |
Authority Records
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Documents 7
GeM-Bidding-10030728.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
6 Items Sign in to view GEM price trends Sign in for GEM prices
GEAR COUPLING FGC 6 Part No FGC6
GEAR COUPLING FGC 6 Part No FGC6
GEAR COUPLING COMPLETE ASSY Part No FGC07
GEAR COUPLING COMPLETE ASSY Part No FGC07
FENNER FGC 8 GEARED COUPLING Part No FGC8
FENNER FGC 8 GEARED COUPLING Part No FGC8
FENNER FGC 9 GEARED COUPLING Part No FGC9
FENNER FGC 9 GEARED COUPLING Part No FGC9
FENNER FGC 10 GEARED COUPLING Part No FGC10
FENNER FGC 10 GEARED COUPLING Part No FGC10
FENNER FGC 11 GEARED COUPLING Part No FGC11
FENNER FGC 11 GEARED COUPLING Part No FGC11
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | GEAR COUPLING FGC 6 Part No FGC6 | GEAR COUPLING FGC 6 Part No FGC6 | 3 | nos | [email protected] | 30 | |
| 2 | GEAR COUPLING COMPLETE ASSY Part No FGC07 | GEAR COUPLING COMPLETE ASSY Part No FGC07 | 3 | nos | [email protected] | 30 | |
| 3 | FENNER FGC 8 GEARED COUPLING Part No FGC8 | FENNER FGC 8 GEARED COUPLING Part No FGC8 | 5 | nos | [email protected] | 30 | |
| 4 | FENNER FGC 9 GEARED COUPLING Part No FGC9 | FENNER FGC 9 GEARED COUPLING Part No FGC9 | 3 | nos | [email protected] | 30 | |
| 5 | FENNER FGC 10 GEARED COUPLING Part No FGC10 | FENNER FGC 10 GEARED COUPLING Part No FGC10 | 5 | nos | [email protected] | 30 | |
| 6 | FENNER FGC 11 GEARED COUPLING Part No FGC11 | FENNER FGC 11 GEARED COUPLING Part No FGC11 | 2 | nos | [email protected] | 30 |
Categories
3
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates demonstrating relevant gear coupling supply
Financial statements (audited if available)
EMD deposit receipt for ₹81,000
Technical bid documents including Data Sheet uploaded with bid
OEM authorizations or Fenner brand alignment documents (if applicable)
Any prior contract performance certificates or delivery records
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for gear coupling tender in Bardhaman West Bengal 2026?
Bidders must submit GST registration, PAN, EMD ₹81,000, and data sheet with technical parameters. Ensure Fenner brand alignment where applicable and upload OEM authorizations. Comply with the 25% quantity variation option and provide delivery plans that match original and extended timelines.
What documents are required for gear coupling procurement in West Bengal?
Required documents include GST certificate, PAN card, audited financial statements, experience certificates for similar gear couplings, EMD ₹81,000, data sheet, and OEM/brand authorizations. Ensure submission of technical bid and ensure data sheet consistency with offered items.
What standards or brand requirements exist for Fenner FGC gear couplings?
Tender references Fenner FGC gear couplings (FGC8/9/10/11); bidders should provide OEM authorizations or brand alignment documents and ensure the data sheet confirms Fenner compatibility and model numbers FGC6 to FGC11.
When is the quantity variation option applicable for the contract?
The option clause permits up to 25% increase in quantity during contract, and during extended delivery, with recalculated delivery time as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What are the delivery and payment expectations for this procurement?
Delivery terms arise from the original order plus option-based adjustments; payment terms are governed by GST mechanics—reimbursement at actual or lower applicable rate. Specific payment milestones will be outlined in the final contract after bid evaluation.
What constitutes data sheet verification for the offered gear couplings?
Bidder must upload a complete Data Sheet matching the product specifications offered; any unexplained mismatch can lead to rejection. Data sheet should detail part numbers FGC6–FGC11, Fenner compatibility, and performance parameters.
What happens if the supplier fails to deliver gear couplings on time?
The buyer may terminate for non-delivery and pursue penalties or contractual remedies. The clause allows the buyer to reallocate orders if performance is not met, and the supplier remains liable for fulfillment and associated penalties.
Is subcontracting allowed for this gear coupling procurement?
Sub-contracting is not allowed without prior written consent from the buyer. Even with consent, the original seller remains jointly and severally liable for contract performance and obligations.