Rural Electrification Corporation Limited Vehicle Hiring Tender 2026 Uttar Pradesh - Sedan, SUV, Premium/ Luxury Standards 2026
Bid Publish Date
17-Sep-2026, 11:49 am
Bid End Date
08-Oct-2026, 12:00 pm
Value
₹4,10,900
Location
Progress
Key Highlights
- • Local office requirement: service provider must have a physical presence within the consignee state
- • Vehicle categories: Sedan, Premium Sedan, Premium SUV/MUV, Luxury Sedan with 80km/10hr blocks
- • Contract flexibility: quantity/duration can alter up to 25% pre-issuance and post-issuance
- • Service support: dedicated toll-free number required for every bidder
- • MSE preference: potential price matching up to L-1+margin under government policy
- • Liability clause: seller remains jointly and severally liable with any sub-contractor
- • No BOQ lines: no itemized quantities; framework for per-day vehicle hire
- • IS/ISO standards not specified; verify in bid documents and ATC
Tender Overview
The Rural Electrification Corporation Limited invites bids for vehicle hiring services on a per-vehicle-day basis, covering four categories: Sedan, Premium Sedan, Premium SUV/MUV, and Luxury Sedan. Each category specifies local, plain vehicles with 80 Kms × 10 Hrs blocks and round trips, not exceeding 2 years from contract date. Estimated contract value is around ₹4,10,900. The scope targets reliable, locally stationed service providers capable of timely vehicle allocation and round-trip operations, supported by a formal service office within the consignee state.
Technical Specifications & Requirements
- Vehicle types: Sedan, Premium Sedan, Premium SUV/MUV, Luxury Sedan with round trips and 80km/10hr blocks
- Location constraint: local service providers with a dedicated office in the consignor’s state
- Operational terms: per vehicle-day basis; not more than 2 years from contract date
- Support: dedicated toll-free service line and OEM/service provider presence
- Documentation: mandatory certificates and registrations as per bid terms
- EMD: not specified in data; bidders should verify bid document requirements
- LOI/contract flexibility: option to adjust quantity/duration up to 25% as per ATC
- Purchase preference: possible for MSEs under applicable policies
Terms, Conditions & Eligibility
- EMD: amount not disclosed in the provided data; verify in bid document
- Office of Service Provider: must be located in the state of the consignee
- Service support: dedicated toll-free number required
- Sub-contracting: permitted only with prior written consent; full liability remains with the original seller
- Documentation: upload required certificates and registrations; non-submission may lead to rejection
- MSE preference: possible if eligible and price within L-1+margin under policy
- Warranty/penalties: terms not detailed; refer to ATC and contract clause upon issue
Key Specifications
-
Vehicle categories: Sedan, Premium Sedan, Premium SUV/MUV, Luxury Sedan
-
Block duration: 80 Kms × 10 Hrs per day
-
Delivery/availability: local service provider with office in consignee state
-
Contract duration: not more than 2 years from contract date
-
Payment/penalties: terms to be specified in ATC; refer to tender terms
Terms & Conditions
-
Delivery location: local office in consignee state; vehicle availability required
-
EMD and payment terms: detailed values in bid document; verify submission
-
Contract flexibility: quantity/duration adjustments up to 25%
Important Clauses
Payment Terms
Exact payment terms to be defined in contract/ATC; bidders should prepare for per-day rate payments and possible monthly settlements
Delivery Schedule
Vehicles to be available for 80km/10hr blocks; round trips as defined per day; local presence required
Penalties/Liquidated Damages
Penalties/LDs to be specified in ATC; ensure compliance with service levels and timely availability
Bidder Eligibility
-
Must have physical office in the consignee state
-
Proven track record in vehicle hiring for government or large organisations
-
No current liquidation or bankruptcy status; provide undertaking
Tender Data
Bid Details
Quantity
93
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Experience Required
3 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; Not more than 2 years from contract date; Local; Plain; 80Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium Sedan; Not more than 2 years from contract date; Local; Plain; 80Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Premium SUV/MUV; Not more than 2 years from contract date; Local; Plain; 80Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Luxury Sedan; Not more than 2 years from contract date; Local; Plain; 80Kms x 10Hrs; Round Trip
Advisory Bank
HDFC Bank
ePBG Percentage
3%
ePBG Duration (Months)
26
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
23-09-2026 17:00:00
Pre-Bid Venue
Pre-bid interaction through VC mode : https://meet.google.com/ayn-yrqe-vch Note: a) All Pre-Bid queries received through email-id at [email protected] or on GeM portal on or before date of Pre-Bid interaction will only be deliberated upon for any clarifications etc. by the buyer organisation. b) Clarifications / Corrigendum / Addendums etc. (if any) will be posted on GeM portal/ REC website under tender section and no individual communication will be sent. Posting on the REC Limited Corporate website would be deemed as if REC Limited having communicated to all prospective bidders. c) The Clarifications / Corrigendum/ Addendums etc. thus communicated will form an integral part of this bid/tender and succeed the relevant clauses for future reference.
Delivery Details
Delivery Locations
1
Delivery Cities
Ntr
Delivery Pincodes
520008
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Salla Umadevi | 520008,REC LIMITED Regional office-Vijayawada 54-15-8 Vaarahi Lakshmi Square 5th floor, Srinivasa Nagar Bank Colony, Vijayawada 520008 Andhra Pradesh | Ntr | Andhra Pradesh | 520008 | 30 | - | Maximum No. of Vehicles required in a Day/Event : 30 |
Authority Records
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Documents 7
GeM-Bidding-9895621.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Corrigendum Updates
1 Update Update
Extended Deadline
08-Oct-2026, 6:30 am
Opening Date
09-Oct-2026, 6:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar vehicle-hiring contracts
Financial statements for past 3 years
Proof of office in consignee state
Dedicated toll-free service number documentation
OEM authorization or service-provider credentials
Bid security/EMD documentation (as per bid document)
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for Rural Electrification vehicle tender with per day basis?
Bidders should submit GST, PAN, experience certificates, financial statements, and proof of state office along with OEM authorisation. Ensure local presence and toll-free support; confirm the 80km/10hr block requirement and round-trip terms. Review ATC for 25% quantity/duration flex and MSE eligibility.
What documents are required for vehicle hire tender submission 2026?
Submit GST registration, PAN, three-year financial statements, experience certificates for similar contracts, proof of local office, dedicated service line evidence, and OEM/service-provider credentials. Include bid security/EMD as per bid document and proof of non-bankruptcy status.
What are the vehicle categories and block durations in this tender?
Categories include Sedan, Premium Sedan, Premium SUV/MUV, and Luxury Sedan. Each day block is 80 Kms and 10 Hrs, with round trips. Vehicles must be local and plain; contract duration capped at 2 years from the contract date.
What is the eligibility for MSE preference in this vehicle tender?
MSE bidders may receive price preference if they are the manufacturer or service provider, with price within L-1+margin per policy. Traders are excluded; documentary evidence must be uploaded with the bid.
What are the key terms for office presence in the consignee state?
The bidder must demonstrate a functional office in the consignee state with verifiable address. This is mandatory to qualify for service delivery and after-sales support; provide documentary evidence in the bid submission.
What standards or certifications are required for vehicle hiring bids 2026?
Standards are not explicitly listed; bidders should rely on ATC and contract clauses for required certifications. Submit OEM authorisation, service capability documents, and relevant registrations to demonstrate compliance.
When is the delivery and payment timeline for this vehicle hire bid?
Delivery timelines are defined by daily blocks (80km/10hrs) with round trips. Payment terms appear in ATC; bidders should expect monthly settlements and compliance with service levels detailed in the contract.
How to ensure compliance with 25% quantity/duration flex in this tender?
Maintain readiness to adjust contract scope by up to 25% before contract issue and after issuance, with buyer consent. Prepare scalable fleet capacity and flexible pricing to accommodate potential changes.