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Northern Coalfields Limited Procurement of Spare Parts & Components for Coal India Limited - 2025 Tender (EST. ₹2,555,904.77) with 25% Quantity Flexibility

Bid Publish Date

27-Dec-2025, 3:10 pm

Bid End Date

17-Jan-2026, 9:00 pm

EMD

₹3,682

Value

₹25,55,905

Progress

Issue27-Dec-2025, 3:10 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

438

Category

Part No. E3218 RUBBER BUSH

Bid Type

Two Packet Bid

Categories 66

BP INSTRUMENT FLUID MECHANICS EQUIPMENT WIND MILL ENERGY PROJECT CONTROLLER SWITCHES COMPRESSED AIR PNEUMATIC HOSE GREASE PUMP MISCELLANEOUS VALVE BLAST NIPPLES LABORATORY PRESSES PNEUMATIC VALVES PNEUMATIC PRESSURE GAUGE AIR WATER GAS MULTIPURPOSE HOSES COMPRESSOR PRESSURE REGULATOR AIR INFLATORS NON RETURN VALVE AIR COOLED ENGINE OIL PUMP VALVE MOBIL OIL PRESSURE MEASURING AND CONTROL INSTRUMENTS PUMP REPAIR AIR GENERATOR ARC VALVE SOLENOID VALVES AIR REGULATORS GEYSER LOADER WELL TESTING EQUIPMENTS STEAM GENERATOR AIRCRAFT HYDRAULIC SYSTEMS EXHAUST SYSTEM FLUORESCENT LAMP SLIDER VALVES HEATING EQUIPMENT SPARES ANAESTHESIA MACHINE HYDRAULIC SHOVEL BOILER MOUNTING VALVE MAGNET VALVE FIRE SPRINKLER FIRE BREATHING APPARATUS LUBE OIL STARTER GAUGE VALVE PARTS AND ACCESSORIES INDICATING AND RECORDING INSTRUMENTS COOLER HOSE FITTING ROTARY COMPRESSOR PRESSURE INDICATORS AIR HOSE BOILER VALVE UPVC PIPE WATER PUMP COUPLER FAN BOYLES APPARATUS AIR COMPRESSOR BUSH PNEUMATIC POSITIONER BARREL COMPRESSORS SEAT VALVE SCREW COMPRESSORS MACHINERY REPAIRS

Tender Overview

Northern Coalfields Limited, a Coal India Limited arm, seeks supply of diverse spare parts and components across multiple part numbers (e.g., rubber bush, aftercooler pipes, air filters, grease pumps, safety valves, unloader assemblies, hoses, and related fittings). The procurement scope covers 51 BOQ items with an estimated value of ₹2,555,904.77 and an EMD of ₹3,682. Location details are not specified in the data. The contract focuses on Goods supply only, with a notable option clause for quantity variations up to ±25% at contracted rates and a delivery timeline tied to delivery orders. The tender emphasizes firm adherence to original delivery periods with extension logic for option-driven increases. Bidders should plan for bulk, part-by-part readiness and rapid fulfillment under variable order quantities.

Technical Specifications & Requirements

  • Scope: Only supply of Goods for 51 items incluindo rubber bush and associated components; no service contracts.
  • Items include: AFTERCOOLER PIPE NO 2, DELIVER PIPES, CONNECTING PIPES, HOLDER FAN ASSEMBLIES, AIR FILTER ASSEMBLY, PRESSURE SWITCH ASSEMBLY, GREASE NIPPLE, MOUTH PIECE, GREASE PUMP, SAFETY VALVE ASSEMBLY, NON RETURN VALVE ASSEMBLY, BELT GUARD, UNLOADER VALVE ASSEMBLY, FILTER ELEMENT, OIL PUMP UNLOADED, HOSE FITTINGS, OIL HOSE ASSEMBLY, QUICK COUPLER ASSEMBLY, NIPPLE, ERMETO NUT, OIL CONTROL VALVE, PRESSURE GAUGE, SILENCER, etc.
  • Estimated Value: ₹2,555,904.77; EMD: ₹3,682.
  • Standards/Testing: Not specified in the data; bidders must rely on OEM specifications and ISI/ISO as applicable per item (not explicitly listed).
  • Delivery/Installation: Delivery period governs from original delivery order; option-driven extension follows a computed formula with a minimum of 30 days.
  • Brand/OEM requirements: Not explicitly defined; refer to the ATC document for bidder-specific terms.
  • Special Clauses: Quantity variation up to 25% during contract and currency in extension conditions.

Terms, Conditions & Eligibility

  • EMD: ₹3,682 to be provided as per terms; bid validity and payment terms align with ATC specifics.
  • Scope: Bid price must include all cost components for the supply of Goods.
  • Delivery: Extended time calculation applies when option clause is exercised; minimum 30 days if original period is short.
  • Quantities: Purchaser may increase ordered quantity up to 25% during contract and during currency at contracted rates.
  • Documents: Standard GST, PAN, experience certificates, financials, and OEM authorizations may be required per ATC; ensure submission with technical bid.

Key Specifications

  • Total BOQ items: 51

  • Estimated value: ₹2,555,904.77

  • EMD: ₹3,682

  • Scope: Supply of Goods only

  • Option clause: ±25% quantity variation during contract

  • Delivery extension: (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days

  • Key part categories include: rubber bush, aftercooler pipes, air filters, grease pumps, safety valves, non-return valves, belt guards, unloader assemblies, filters, hoses, quick couplers, fittings

Terms & Conditions

  • Quantity variation up to 25% at contract placement and during currency

  • Delivery period linked to original and extended timelines with minimum 30 days

  • Goods-only scope with all-in bid price; EMD ₹3,682

Important Clauses

Payment Terms

Bid price to include all costs; EMD as specified; ATC may define payment milestones aligned to delivery and acceptance

Delivery Schedule

Delivery starts from the last delivery order date; option-driven extension computed per formula with minimum 30 days

Penalties/Liquidated Damages

Not explicitly listed; bidders should review ATC for LD terms and performance bonds

Bidder Eligibility

  • Experience in supplying 51-item spare parts or equivalent across mining/industrial sectors

  • Conforming to OEM authorization for key components

  • Financial capacity to handle ₹2.56 Cr value with EMD submitted

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Bill of Quantities (BOQ) 51 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Part No. E3218 RUBBER BUSH RUBBER BUSH 8 pieces [email protected] 90
2 Part No. 000314290 AFTERCOOLER PIPE NO 2 AFTERCOOLER PIPE NO 2 3 pieces [email protected] 90
3 Part No. 000418120 DELIVERY PIPE DELIVERY PIPE 3 pieces [email protected] 90
4 Part No. 000526580 CONNECTING PIPE CONNECTING PIPE 10 pieces [email protected] 90
5 Part No. C1097 HOLDER FAN WITH BLADES ASSEMBL HOLDER FAN WITH BLADES ASSEMBL 3 pieces [email protected] 90
6 Part No. 000213970 AIR FILTER ASSY AIR FILTER ASSY 15 pieces [email protected] 90
7 Part No. 00031075A PRESSURE SWITCH ASSY. PRESSURE SWITCH ASSY. 3 pieces [email protected] 90
8 Part No. 000525910 GREASE NIPPLE GREASE NIPPLE 100 pieces [email protected] 90
9 Part No. 000449510 MOUTH PIECE MOUTH PIECE 100 pieces [email protected] 90
10 Part No. AH4200 GREASE PUMP GREASE PUMP 3 pieces [email protected] 90
11 Part No. B1096 AFTER COOLER PIPE NO 1 AFTER COOLER PIPE NO 1 3 pieces [email protected] 90
12 Part No. 0004356A SAFETY VALVE ASSY. 3by4 BSP SAFETY VALVE ASSY. 3by4 BSP 4 pieces [email protected] 90
13 Part No. 000314712 NON RETURN VALVE ASSY NON RETURN VALVE ASSY 3 pieces [email protected] 90
14 Part No. 00042663A Spring SPRING 6 pieces [email protected] 90
15 Part No. 000419280 ERMETO NUT ERMETO NUT 8 pieces [email protected] 90
16 Part No. 000212230 BELT GUARD BELT GUARD 1 pieces [email protected] 90
17 Part No. D1472 UNLODER VALVE ASSY UNLODER VALVE ASSY 3 pieces [email protected] 90
18 Part No. 000314725 DELIVERY UNLOADER ASSY DELIVERY UNLOADER ASSY 3 pieces [email protected] 90
19 Part No. 000317821 FILTER ELEMANT FILTER ELEMANT 16 pieces [email protected] 90
20 Part No. AN4200 AIR OPERATED OIL PUMP AIR OPERATED OIL PUMP 6 pieces [email protected] 90
21 Part No. 000321921 OIL CONTROL VALVE OIL CONTROL VALVE 3 pieces [email protected] 90
22 Part No. 3343 GREASE HOSE ASSY GREASE HOSE ASSY 3 pieces [email protected] 90
23 Part No. SI4011 OVER HEAD HOSE ASSY FOR OIL OVER HEAD HOSE ASSY FOR OIL 2 pieces [email protected] 90
24 Part No. SI4023 OVER HEAD HOSE ASSY FOR GREASE OVER HEAD HOSE ASSY FOR GREASE 2 pieces [email protected] 90
25 Part No. 0009162116 PRE SET OIL FILL METER PRE SET OIL FILL METER 3 pieces [email protected] 90
26 Part No. 2188 GRES PISTAL ASSY GRES PISTAL ASSY 3 pieces [email protected] 90
27 Part No. 250401370 AIR HOSE AIR HOSE 5 pieces [email protected] 90
28 Part No. 13046968A REPAIR KIT OF OIL PUMP REPAIR KIT OF OIL PUMP 10 pieces [email protected] 90
29 Part No. 000469680 REPAIR KIT OF GREASE PUMP REPAIR KIT OF GREASE PUMP 10 pieces [email protected] 90
30 Part No. 000328341 OIL HOSE ASSY OIL HOSE ASSY 4 pieces [email protected] 90
31 Part No. 000515400 QUICK COUPLER ASSY QUICK COUPLER ASSY 5 pieces [email protected] 90
32 Part No. 000449520 Z SWIVEL Z SWIVEL 5 pieces [email protected] 90
33 Part No. S13008 HAND OPRATED GREASE PUMP MDL GH00004 AH HAND OPRATED GREASE PUMP MDL GH00004 AH 2 pieces [email protected] 90
34 Part No. S13009 HAND OPERATED GREASE PUMP,10KG, W 22M HAND OPERATED GREASE PUMP,10KG,W 22M 2 pieces [email protected] 90
35 Part No. S13010 GREASE PUMPAH15 WITH 22 MTR LONG HOSE GREASE PUMPAH15 WITH 22 MTR LONG HOSE 2 pieces [email protected] 90
36 Part No. 130457050 REPAIR KIT REPAIR KIT 6 pieces [email protected] 90
37 Part No. X020007B TOP BLOCK ASSY 32 CFM TOP BLOCK ASSY 32 CFM 3 pieces [email protected] 90
38 Part No. A070073 VALVE ASSY SUCTION UL M VALVE ASSY SUCTION UL M 2 pieces [email protected] 90
39 Part No. 000152051 PRESSURE GAUGE PRESSURE GAUGE 4 pieces [email protected] 90
40 Part No. 000470010 SILENCER SILENCER 2 pieces [email protected] 90
41 Part No. 7282045012 FOLLOWER PLATE FOLLOWER PLATE 3 pieces [email protected] 90
42 Part No. 000450280 HOSE FITTING HOSE FITTING 4 pieces [email protected] 90
43 Part No. 00031351A ELGI MAKE AUTO SERVICE UNIT ELGI MAKE AUTO SERVICE UNIT 1 pieces [email protected] 90
44 Part No. 000310041 FLAT VALVE FLAT VALVE 2 pieces [email protected] 90
45 Part No. 000426321 VALVE SEAT VALVE SEAT 4 pieces [email protected] 90
46 Part No. 000426320 VALVE SEAT VALVE SEAT 4 pieces [email protected] 90
47 Part No. 000426491 PRESSURE PIPE PRESSURE PIPE 3 pieces [email protected] 90
48 Part No. 000432090 NIPPLE NIPPLE 10 pieces [email protected] 90
49 Part No. 000410171 ERMETO 3BY4 X1 BSP ERMETO 3BY4 X1 BSP 10 pieces [email protected] 90
50 Part No. 000511230 HEX NIPPLE 3BY4 INCH BSP HEX NIPPLE 3BY4 INCH BSP 10 pieces [email protected] 90
51 Part No. 518903031 STARTER 15 HP STARTER 15 HP 8 pieces [email protected] 90

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar supply of spare parts

4

Financial Statements (last 2 financial years)

5

EMD submission proof (₹3,682)

6

Technical bid documents

7

OEM Authorization/Authorization letter from manufacturer

8

Any bidder-specific ATC documents

Frequently Asked Questions

How to bid for the spare parts tender in Northern Coalfields Limited 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD of ₹3,682 along with the technical bid and OEM authorizations. The bid must cover all 51 items with an all-inclusive price. Ensure compliance with the option clause allowing ±25% quantity variation and identify delivery timelines per ATC.

What documents are required for the goods supply tender in 2025?

Required documents include GST registration, PAN, last two years’ financial statements, experience certificates for similar supply, EMD proof of ₹3,682, technical bid, and OEM authorization. Ensure submission via the bidder portal with the ATC compliance where applicable.

What is the EMD amount for the Northern Coalfields spare parts bid?

The EMD is ₹3,682 and must accompany the bid in the required format. It supports bid validity and compliance with bid submission rules; ensure payment channel aligns with portal instructions and is submitted before the deadline.

What is the scope of supply for this tender in 2025?

Scope is strictly the supply of Goods for 51 items including rubber bush, aftercooler pipes, air filters, grease pumps, safety valves, and related accessories. No service or installation scope is indicated; bids must include all costs in a single price.

What are the quantity variation terms for this contract?

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract placement and during the currency at contracted rates; delivery extensions follow the prescribed formula with a minimum of 30 days.

Where can bidders find the delivery and ATC terms for submission?

Delivery terms commence from the last delivery order date; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Review the ATC document uploaded by the buyer for exact payment and LD provisions.

What is the estimated contract value and EMD for the tender?

The estimated value is ₹2,555,904.77. The EMD is ₹3,682. Bidders should prepare full cost proposals reflecting all components and ensure the EMD submission is compliant with portal instructions and the ATC.

Which items are included under the 51 BOQ items?

BOQ includes components such as N rubber bush parts, aftercooler pipes, air filters, pressure switches, grease pumps, safety valves, non-return valves, belts guards, oil pumps, hoses, quick couplers, and related fittings. Suppliers should verify each item’s OEM specs and compatibility before bidding.