National Highways Authority of India Entry/Mid Level Desktop Computers Tender Surat Gujarat 2026
Progress
Tender Overview
The opportunity pertains to procurement of Entry and Mid Level Desktop Computers for delivery at Surat, Gujarat. The contract scope includes Supply, Installation, Testing, Commissioning (SITC) of desktop units, operator training, and any required statutory clearances. The buyer reserves a 25% quantity variation during contract execution and extended periods, with delivery timelines linked to the original delivery order. The contract emphasizes lifecycle support with on-site or carry-in warranty considerations and the need for a functional service center within the state. This tender is conducted via a government portal and involves a single-site delivery office in Surat for the National Highways Authority of India site operations.
Technical Specifications & Requirements
- Product category: Entry and Mid Level Desktop Computers
- Scope elements: Supply, Installation, Testing, Commissioning, and Operator Training
- Service capability: Functional Service Centre required in the state; establishment within 30 days if not existing at bid submission
- Support: Dedicated toll-free service number; Escalation matrix for service support
- Delivery mechanics: Option to increase quantity up to 25% of contracted quantity; delivery period calculations based on original delivery period with minimum 30 days
- Billing/shipping: Delivery address same as NHAI site office in Surat; payment terms tied to deliverables and acceptance
- BOQ: No items listed in current BOQ data; vendor must infer scope from terms and common desktop configurations
- Compliance notes: Ensure SITC readiness and operator training as part of bid price
Terms, Conditions & Eligibility
- EMD/Security: Not specified in data; bidders should confirm per tender portal guidelines
- Delivery timeline: Original delivery period; extended period calculations apply with 30-day minimum
- Service obligations: Establish or verify state-level service center; submission of documentary evidence required
- Quantity variation: Up to 25% increase/decrease allowed during and after contract
- Payment terms: To be dictated by buyer ATC; ensure alignment with SITC milestones
- Documentation: Must include GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance
- Warranty/penalties: Not explicitly stated; bidders should seek ATC clarifications during bid
Key Specifications
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Product: Entry and Mid Level Desktop Computers
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Scope: Supply, Installation, Testing, Commissioning, Operator Training
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Delivery: Within original delivery period with 25% quantity variation option
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Service: Functional Service Centre in the same state; toll-free support and escalation matrix
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Warranty/Support: On-site or carry-in warranty depending on model; specify vendor coverage
Terms & Conditions
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EMD and documentary requirements to be confirmed in ATC
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Delivery extension rules with minimum 30 days; 25% quantity variation
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State-level service center establishment within 30 days of award
Important Clauses
Payment Terms
Payment terms to be defined in ATC; ensure SITC milestones align with delivery and acceptance
Delivery Schedule
Delivery period begins after original delivery order; extended period calculated as (increased quantity ÷ original quantity) × original delivery period
Penalties/Liquidated Damages
Not specified in provided data; bidders should verify ATC for LD provisions
Bidder Eligibility
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Demonstrated experience in supplying desktop computers for public sector projects
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Ability to establish or prove presence of a service center within the same state
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Compliance with local GST and tax requirements and OEM authorizations where applicable
Tender Data
Bid Details
Quantity
4
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
16
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395007
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dinesh Kumar Sherawat | 395007,Office of Project Director National Highways Authority of India Project Implementation Unit-Surat 4th Floor, Dream City, DCL Office Building, Village: Khajod, Taluka: Choryasi, Dist: Surat | Surat | Gujarat | 395007 | 4 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10069424.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar desktop computer supply projects
Financial statements (audited if available)
EMD/Security Deposit documentation (as per ATC)
Technical bid documents showing SITC capability
OEM authorization certificates (where applicable)
Any statutory clearances or compliance certificates referenced in ATC
Frequently Asked Questions
Key insights about GUJARAT tender market
What documents are required for the desktop tender in Surat Gujarat 2026?
Bidders must submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD documentation, OEM authorizations, and technical compliance—plus any statutory clearances referenced in the ATC. Ensure the bid package includes SITC capability and service center details for the state.
How is quantity variation handled in this desktop tender in Gujarat?
The purchaser reserves a 25% increase or decrease in bid quantity at contract placement and during the currency of the contract, at contracted rates. The delivery period adjusts based on the extended quantity using a defined formula with a minimum 30 days.
What are the delivery and installation requirements for desktop computers in Surat?
Bidders must provide SITC services including installation, testing, commissioning, and operator training. If no state service center exists, establishment within 30 days of award is required, with documentary evidence of the center prior to payment release.
What is the service support requirement for desktop suppliers in Gujarat?
Bidders must maintain a dedicated toll-free service number and provide an escalation matrix for service support. A functional service center in the state is needed to support carry-in or on-site warranty as applicable.
What are the payment terms for the NHAI desktop procurement in 2026?
Payment terms will be defined in the ATC; ensure milestones align with delivery, acceptance, and SITC completion. Prepare to submit invoices after successful installation and operator training, with supporting acceptance documentation.
Which standards or certifications are required for the desktops in this bid?
The tender data does not specify IS/ISO standards; bidders should verify ATC for exact compliance. Prepare to demonstrate hardware conformity, OEM authorizations, and any state-specific procurement standards as applicable.
How to bid for the NHAI desktop procurement in Surat 2026?
Register on the government portal, obtain ATC with explicit scope, prepare SITC bid including installation and training costs, confirm service center readiness, and attach all mandatory documents (GST, PAN, EMD, OEM authorizations). Ensure to meet quantity variation and delivery rules.
What is the scope of supply for the desktop computers in this tender?
Scope includes supply, installation, testing, commissioning of desktop units, operator training, and any necessary statutory clearances. The price must cover all components and services required to achieve full SITC and operational readiness.