Sainik School Sangathan Mobile Electric Bain-marie Tender Defence Procurement 2026
Progress
Key Highlights
- • CRITICAL brand/OEM requirement: OEM warranty certificates and established service network in INDIA
- • SPECIFIC technical standards or certifications: 1-year warranty, advance sample approval within 10 days
- • UNIQUE conditions: ±25% quantity variation; extended delivery calculations with minimum 30 days
- • Eligibility: capability to install and maintain Mobile Electric Bain-marie in defence setups
- • Warranty/AMC: OEM warranty certificates required at delivery; after-sales service presence near consignee
- • Penalties/LD: delivery timeline adjustments tied to sample approval and buyer delays
- • Delivery/installation: scope includes supply, installation, testing and commissioning
- • Notable clauses: option clause for quantity changes during and after contract
Tender Overview
The opportunity is issued by the Sainik School Sangathan, under the Department Of Defence, for a Mobile Electric Bain-marie system. The scope includes Supply, Installation, Testing and Commissioning of the equipment, with an option clause allowing quantity adjustments up to ±25% and a delivery framework tied to original timelines. An advance sample approval process is required within 10 days of award, with potential sample-based revisions and schedule readjustments if Buyer delays occur. The contract mandates OEM warranty and post-sales support across INDIA, and requires an established service network near consignee locations. The estimated value and EMD are not disclosed in the available data, but the bid will hinge on meeting the term’s warranty and after-sales criteria.
Technical Specifications & Requirements
- Product: Mobile Electric Bain-marie (equipment category for defence procurement)
- Scope: Supply, Installation, Testing and Commissioning; on-site acceptance at consignee location
- Warranty: 1 year from final acceptance; OEM warranty certificates must be provided at delivery
- Samples: 5 to 8 samples for buyer approval within 10 days of contract award; potential modifications mandated after approval
- Service capability: must have a well-established Indian installation, commissioning, training, troubleshooting and maintenance team with regional service centers
- Delivery framework: option clause permits up to 25% quantity variation during and after contract; extended delivery calculated per clause, with a minimum of 30 days
- Compliance: bidders must upload all required certificates as per bid documents and ATC Corrigendum; non-compliance risks rejection
Terms, Conditions & Eligibility
- Delivery terms: quantity adjustments as per option clause; delivery period aligns with original schedule; extended time calculations apply
- Payment & EMD: not disclosed in data; ensure readiness to comply with standard vendor payment terms and security deposits per tender
- Sample ruling: approval process for advance sample; delays by buyer impact delivery timeline; deviation handling per contract specifications
- Post-sales: must provide installation, commissioning, training and maintenance services with regional support centers in INDIA
- Documentation: OEM authorizations and necessary certifications to be uploaded at delivery; warranty certificates to be submitted
- Eligibility: bidders must demonstrate capability to supply and support mobile kitchen equipment in defence settings and comply with all bid terms
Key Specifications
-
Product: Mobile Electric Bain-marie
-
Scope: Supply, Installation, Testing and Commissioning
-
Warranty: 1 year from final acceptance; OEM warranty certificates at delivery
-
Delivery flexibility: ±25% quantity variation; extended delivery time formula
-
Samples: 5–8 samples for buyer approval within 10 days of contract award
-
Service network: established installation, commissioning, training, troubleshooting and maintenance in INDIA
Terms & Conditions
-
Delivery and quantity: option clause allows 25% up/down variation
-
Advance samples: 5–8 samples to be provided; approval within 10 days
-
Warranty and service: 1 year warranty; OEM service centers required
Important Clauses
Payment Terms
Not disclosed in data; bidders must prepare with standard vendor terms and security deposits as applicable
Delivery Schedule
Delivery commences from last date of original delivery order; extended time based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
LD terms tied to delayed delivery or failure to meet approved sample specifications; exact rates not provided in data
Bidder Eligibility
-
Capability to supply Mobile Electric Bain-marie for defence/educational institutions
-
Demonstrated service infrastructure with Indian presence and regional service centers
-
Compliance with OEM warranty and certification requirements; ability to provide OEM authorizations
Tender Data
Bid Details
Quantity
18
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Mobile Electric Bain-marie
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Bijapur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Bijapur | Bijapur | - | - | 18 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9979760.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar defence equipment supply
Financial statements demonstrating financial capability
EMD/Security deposit documents (as applicable)
Technical bid documents and compliance certificates
OEM authorization letters for the specified Mobile Electric Bain-marie
Warranty certificates or OEM warranty details
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the Mobile Electric Bain-marie tender in defence sector in India
Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical compliance. The tender requires OEM warranty certificates and an established Indian service network. Ensure advance sample submission within 10 days of award and compliance with the 1-year warranty requirement.
What documents are required for the Sainik School Sangathan tender in India
Submit GST registration, PAN card, experience certificates for similar supply, financial statements, EMD, technical bid documents, OEM authorizations, and OEM warranty details. Non-submission risks rejection; ensure all certificates are uploaded with the bid as per ATC.
What are the delivery and quantity adjustment terms for this defence tender
The option clause permits up to ±25% quantity variation during/after contract at contracted rates. Delivery begins after the original delivery order; extended time calculated as (Increased quantity/Original quantity) × Original delivery period, with a minimum of 30 days.
What is the warranty requirement for the Mobile Bain-marie procurement in India
A 1-year warranty from final acceptance or after installation/completion, with OEM warranty certificates provided at delivery. The seller must guarantee rectification of breakdowns during the warranty period and provide regional after-sales service centers.
How to prepare advance samples for buyer approval in this tender
Submit 5–8 advance samples within 10 days of contract award. The buyer will approve or request modifications within 10 days; delays by the buyer can shift the delivery schedule with no liquidated damages for the delay attributable to the buyer.
What are the key eligibility criteria for defence equipment procurement in this tender
Demonstrate capability to supply and install Mobile Electric Bain-marie for defence/educational settings, possess OEM authorizations, maintain an Indian service network, and provide warranty certificates. Ensure compliance with bid terms and necessary certificates uploaded with the bid.
What are the post-sale service expectations for this procurement
Service coverage must include installation, commissioning, training and ongoing maintenance with regional service centers in India. Provide details of service centers near consignee destinations and establish a troubleshooting mechanism to ensure uptime during the warranty period.
How to ensure compliance with OEM warranty certificates for this bid
Secure OEM warranty documents at the time of delivery, ensuring they cover parts and labor for the 1-year period. Include these certificates in the bid submission and provide proof of the service network capable of on-site support across INDIA.