Western Coalfields Limited Cloth Marking and Paper Abrasive Tender Chandrapur Maharashtra 2026

Tender Overview

The procurement is issued by the organization Western Coalfields Limited under the umbrella of Coal India Limited for the supply of an assorted range of consumables and hardware items, including cloth marking materials, various grades of paper abrasive (60, 80, 120), wheels, solders, brazing rods, sealants, paints, tapes, epoxy sheets, flux paste, cables kit, mica tapes, and related adhesive products. The scope is strictly supply of goods, with a 24-item BoQ noting diverse items and a wide material mix intended for maintenance and servicing in mining operations at Chandrapur, Maharashtra. The tender specifies a quantity umbrella via an option clause up to 25% additional quantity at contracted rates, and delivery timelines tied to order dates, requiring readiness for scalable procurement. The document emphasizes GST handling by bidders and supplier invoicing in consignee name with consignee GSTIN, plus GST portal payment proof. The procurement emphasizes supplier eligibility through a 3-year experience criterion with central/state government exposure and OEM or reseller-backed supply capability, and offers MSE purchase preference as per policy.

Technical Specifications & Requirements

• Scope of supply: Only supply of goods (no services) for 24 items listed in the BoQ, including cloth marking and a spectrum of paper abrasives (EMR 60/80/120), wheels (ABRSV GRINDG 6MM 100MM 16MM), solder/welding consumables (SOLDERWRE 10 by16 SWG), adhesives (Loctite 270 thread locker 50 ml, NVY blue 5 gallon pack), rods (BRAZING A 302 1805 3.15 mm silver; 1.6 mm silver 145), oil (VRNSH OIL Becktol Red), paints & tapes (THNR PAINT B 205, cotton tapes, mica tapes, epoxy sheet, flux paste), and related items.
• Delivery terms: option to extend quantity up to 25% and deliver within extended periods as calculated; minimum extension time 30 days; delivery commencement from last date of original delivery order.
• Standards/Compliance: bidders must align invoicing with GSTIN and provide GST portal payment proof; purchase preference for MSEs (manufacturer of offered goods).
• Experience: 3 years regular manufacturing/supply of similar category products to Central/State Govt or PSU; contracts to be submitted as evidence.
• Budget/Value: Estimated value not disclosed; EMD not specified in available data.
• GST/Taxation: GST calculated by bidder; reimbursement as per actuals or applicable rate, whichever is lower.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; consignor invoicing aligned to consignee GSTIN; GeM portal GST invoice upload and payment proof.
• Purchase Preference: MSE preference under public procurement policy.

Terms, Conditions & Eligibility

• EMD/Security: Not specified in available data; bidders should refer to the buyer’s terms for EMD details during bid submission.
• Experience criteria: 3 years of prior manufacturing/supply to central/state government or PSU; evidence via copies of relevant contracts for each year of the last three years; for bunch bids, the primary product must meet the criterion.
• Delivery & extension: Option clause allows up to 25% quantity change with corresponding delivery adjustments; extended delivery time formula defined, minimum 30 days.
• GST invoicing: Invoices must be raised in Consignee name with Consignee GSTIN; GST invoice copy and GST payment screenshot uploaded on GeM portal.
• Payment terms: GST reimbursement as per actuals or applicable rates; no explicit upfront payment terms disclosed.
• Purchase preference: MSEs may get preference if the bidder is the manufacturer of the offered product; traders are excluded from preference.
• Scope: Scope is restricted to supply of goods only; no services or installation.
• Compliance: Bidders must comply with the buyer-added terms and provide required documents (PAN, GSTIN, cancelled cheque, EFT mandate).