Gujarat Sports Youth and Cultural Activities Department Event Management Tender Gandhi Nagar Gujarat 2026
Bid Publish Date
24-Jul-2026, 6:09 pm
Bid End Date
03-Aug-2026, 7:00 pm
EMD
₹2,25,000
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
The procurement is issued by the Gujarat Sports Youth and Cultural Activities Department for Event/Exhibition Management Services to arrange and organize the Sravan Utsav Celebration at Vadnagar, Mehsana (Gandhi Nagar, Gujarat 380060). The tender specifies an **EMD of ₹225,000 and indicates a national scope under the tender category that encompasses event, seminar, workshop, and expo management. No BOQ items are listed, signaling a broad service scope rather than itemized deliverables. The buyer notes a flexible quantity/duration approach allowing a 25% variation at the time of contract issue and post-issue, with lump-sum contracts permitting scope enhancement within the same limit. AATC terms imply adherence to standard procurement formalities while enabling scope adjustments with consent. Bidders should prepare for a governance-heavy event with cultural and public engagement objectives and align with state-level event coordination practices.
Technical Specifications & Requirements
- EMD: ₹225,000 as per tender requirements
- Location/Context: Vadnagar, Mehsana, under Gujarat state government
- Category: Event/Exhibition/Conference/Workshop Management Service; scope covers arrangement and organization of Sravan Utsav celebrations
- BOQ: No items listed; indicates a services-led, integrated event management approach
- ATC Clause: 25% quantity/duration variation allowed; flexible contract scope with provider consent
- Special Clauses: Buyer-added terms permit contract scope adjustments; ATC file exists for specific conditions
Terms & Eligibility
- Emphasis on Variation: 25% flexible change in contract quantity or duration at issuance and post-issuance
- Delivery/Performance: No explicit delivery dates; depend on event schedule and approvals
- Documentation/Submission: Standard bid documentation with EMD and compliance; OEM authorizations may be required per ATC
- Payment Terms: Not specified in the extract; bidders should verify at bid stage
- Lump-Sum Provisions: Scope changes allowed up to 25% with service-provider consent
- BOQ Absence: No itemized quantities; bidders must propose a consolidated event-management plan
Key Specifications
-
Product/Service: Event management and organization for Sravan Utsav at Vadnagar, Mehsana
-
EMD: ₹225,000
-
Location: Gandhi Nagar, Gujarat; event within Vadnagar, Mehsana district
-
BOQ: Not provided; implies integrated services and operational planning
-
ATC: 25% variation in contract quantity or duration with consent
-
Category: National-level event/exhibition management services
Terms & Conditions
-
EMD of ₹225,000 required for bid participation or as per terms
-
25% contract quantity/duration variation allowed at issue and post-issuance
-
Lump-sum service contract can include scope expansion up to 25% with consent
Important Clauses
Payment Terms
Not explicitly stated in extract; bidders should confirm terms in ATC during bid submission
Delivery Schedule
No fixed dates provided; dependent on event calendar and approvals by department
Penalties/Liquidated Damages
Not specified in extract; bidders should review ATC and tender terms for LD provisions
Bidder Eligibility
-
Experience in arranging and managing government/public events
-
Financial stability demonstrated by recent financial statements
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Compliance with GST, PAN and other statutory requirements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; As Per Tender Scope of Work; Arrangement and Organization of Sravan Utsav Celebration At Vadnagar, Mehsana; As Per Tender Scope of Work; As Per Tender Scope of Work
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
2
Delivery Details
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patoliya Hiren Mansukhbhai | 382010,COMMISSONERATE OF YOUTH SERVICES AND CULTURAL ACTIVITIES BLOCK NO. 11, 3RD FLOOR, GANDHINAGAR | Gandhinagar | Gujarat | 382010 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9659223.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event management projects
Financial statements for the last 2-3 years
EMD submission document (₹225000)
Technical bid documents outlining approach for Sravan Utsav celebration
OEM/partner authorizations (if any) per ATC
Any certifications relevant to large public events
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Gujarat festival event management tender 2026 Vadnagar
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD ₹225000 along with technical bid. The ATC allows 25% variation in quantity or duration; ensure your proposal covers full event management scope, risk controls, and compliance with Gujarat government procurement norms.
What documents are required for Sravan Utsav event tender in Gujarat
Required submissions include GST certificate, PAN, recent financial statements, experience certificates in government events, EMD document for ₹225000, technical bid detailing event management plan, and OEM authorizations if applicable. Ensure all documents reflect current eligibility and sign-off from authorized signatories.
What are the technical specifications for the Gujarat Sravan Utsav tender
Technical specs indicate a broad event management scope with no BOQ; suppliers must present a comprehensive plan for event coordination, vendor management, logistics, and public engagement. Focus on scalability, safety, crowd management, and coordination with Vadnagar and Mehsana district authorities.
When is the EMD required for the Gujarat event bid 2026
EMD amount is ₹225,000, to be submitted with the bid as per tender ATC. Ensure payment mode aligns with department guidelines (DD/online transfer) and verify deadline in the ATC document to avoid disqualification.
What is the 25% variation clause in Gujarat event procurement
The buyer may increase or decrease contract quantity or duration up to 25% at the time of contract issue, and post-issuance, within the same 25% limit. Lump-sum contracts may also expand scope with provider consent, impacting value and deliverables.
Who can submit bids for the Vadnagar Sravan Utsav event tender
Bidders with government event management experience, proper GST/PAN documentation, financial statements, and EMD ₹225000 can participate. OEM authorizations are required if the tender ATC mandates them; ensure compliance with department ATC and standard procurement norms.
What payments terms should bidders expect for Gujarat event contract
Payment terms are not specified in the extract; bidders should await ATC clarification. Prepare for standard government practice—milestone-based or post-delivery payments after acceptance, with necessary static performance guarantees and compliance documentation.
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Documents 5
GeM-Bidding-9659223.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS