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GEM

Indian Army Records & Registers Procurement 2026 - 200/500 Page Registers & Pad Supply

Bid Publish Date

17-Feb-2026, 2:14 pm

Bid End Date

28-Feb-2026, 3:00 pm

Progress

Issue17-Feb-2026, 2:14 pm
AwardPending
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Quantity

98

Category

Leave Record Register 200 Pages

Bid Type

Two Packet Bid

Categories 5

BOOK ATTENDANCE RECORDING ARMS ATTENDANCE MANAGEMENT AMMUNITION

Tender Overview

Organization: Indian Army (Department Of Military Affairs) seeks supply of multiple record-keeping products including 200-page Leave Record Registers, Leave Certificate Pads, 200-page Daily Attendance Registers, 500-page Officers Registers, 200-page Cash Books, and related 200-page/500-page record materials across various categories. Estimated value and quantities are not disclosed; however, the BOQ lists 16 items with 200-page and 500-page formats. The scope centers on compliant, government-grade stationery for military record-keeping with standard GST considerations and vendor code setup. A unique aspect is the broad catalog of register types covering administrative, medical, and arms/door records, indicating a uniform procurement approach across multiple branches. The tender emphasizes GST handling and financial due diligence for vendor eligibility.

Technical Specifications & Requirements

  • Product categories: 200-page Leave Record Registers, 200-page Leave Certificate Pads, 200-page Daily Attendance Registers, 200-page I Card IN/OUT Registers, 200-page Temperature and Ventilation Record Registers, 200-page Arm/Weapon Registers, 500-page Officers Register, 200-page Parade State Register, 200-page MI Room Patient Pads, 200-page Interview Record Registers, 200-page BN Daily Order Books, 200-page Weapon Ammunition Leaking Record Registers, 200-page Arms Cleaning Records, 200-page Digest of Service, 200-page Record of Service, 200-page Cash Book, 200-page Temperature/ Ventilation/ etc.
  • Specifications emphasis: government-grade stationery, fixed-page counts (200 or 500 pages), format consistency for filing and archival.
  • Standards/Compliance: Not explicitly specified; bidders should ensure product compatibility with military administrative workflows and GST compliance.
  • Delivery/Installation: Not detailed; procurement appears to be supply-only with standard documentation prerequisites.
  • Quality/Testing: Not detailed; bidders should anticipate standard quality verification and material durability for long-term use.
  • Brand/OEM requirements: Not specified; focus is on standard government stationery procurement.

Terms, Conditions & Eligibility

  • EMD/Financials: No explicit EMD amount given in data; GST compliance likely required; bidders must ensure GSTIN within scope.
  • Documents for vendor code creation: PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate (certified by bank).
  • Banking/Payment terms: EFT-based documentation required; GST reimbursement as per actuals or applicable rates; vendor to upload EFT mandate and tax compliance.
  • Bidder status: No liquidation or bankruptcy; provide undertaking to that effect.
  • Eligibility criteria: Must meet vendor-code prerequisites and GST/PAN/EFT documentation before bid submission.
  • Delivery expectations: Not specified; standard procurement norms apply for delivery timelines and penalties (if any).

Key Specifications

  • Total BOQ items: 16

  • Registers and pads: 200-page and 500-page formats

  • Record categories include Leave, Attendance, I Card, Parade, Digest of Service, Cash Book, Arms/Weapon Registers, Medical/MI Room pads

  • No explicit numeric performance specs or brand requirements

  • Delivery and installation not specified; bid emphasizes standard govt GST and vendor eligibility

Terms & Conditions

  • GST treatment: bidder bears GST; reimbursement as per actuals or applicable rates

  • Vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate

  • Eligibility: no liquidation or bankruptcy; undertaking required

Important Clauses

Payment Terms

GST reimbursement as per actuals or applicable rates; payment terms linked to EFT documentation

Delivery Schedule

Not specified; standard government procurement delivery expectations apply

Penalties/Liquidated Damages

No explicit LDs mentioned in data; potential implications under standard govt procurement if delays occur

Bidder Eligibility

  • Not under liquidation, court receivership or similar proceedings

  • Provide PAN, GSTIN, Cancelled Cheque, EFT Mandate

  • GST compliance and vendor-code readiness

Documents 5

GeM-Bidding-8998959.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Leave Record Register 200 Pages Leave Record Register 200 Pages 6 nos 4ladakh@1234 15
2 Leave Certificate Pad 200 Pages Leave Certificate Pad 200 Pages 24 nos 4ladakh@1234 15
3 Digest of Service 200 Pages Digest of Service 200 Pages 1 nos 4ladakh@1234 15
4 Record of Service Officers Register 500 Pages Record of Service Officers Register 500 Pages 2 nos 4ladakh@1234 15
5 Cash Book 200 Pages Cash Book 200 Pages 2 nos 4ladakh@1234 15
6 Weapon IN OUT Record Register 200 Pages Weapon IN OUT Record Register 200 Pages 6 nos 4ladakh@1234 15
7 Parade State Register 200 Pages Parade State Register 200 Pages 8 nos 4ladakh@1234 15
8 MI Room Patient Pad 200 Pages MI Room Patient Pad 200 Pages 20 nos 4ladakh@1234 15
9 Arms Cleaning Record Register 200 Pages Arms Cleaning Record Register 200 Pages 6 nos 4ladakh@1234 15
10 Interview Record Register 200 Pages Interview Record Register 200 Pages 6 nos 4ladakh@1234 15
11 Daily Attendance Register 200 Pages Daily Attendance Register 200 Pages 6 nos 4ladakh@1234 15
12 I Card IN OUT Record Register 200 Pages I Card IN OUT Record Register 200 Pages 6 nos 4ladakh@1234 15
13 BN Daily Order BOOK 200 Pages BN Daily Order BOOK 200 Pages 2 nos 4ladakh@1234 15
14 Temperature Record Register 200 Pages Temperature Record Register 200 Pages 1 nos 4ladakh@1234 15
15 Ventilation Record Register 200 Pages Ventilation Record Register 200 Pages 1 nos 4ladakh@1234 15
16 Weapon Ammunition Leaking Record Register 200 Pages Weapon Ammunition Leaking Record Register 200 Pages 1 nos 4ladakh@1234 15

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

GST compliance declaration

6

Undertaking not in liquidation or bankruptcy

7

Vendor Code Creation documents

Frequently Asked Questions

How to bid for Indian Army records supplies tender in 2026?

Bidders must submit GSTIN, PAN, Cancelled Cheque, and EFT Mandate along with standard bid documents. Ensure vendor-code creation eligibility and GST compliance. The tender emphasizes government-grade 200-page and 500-page registers across multiple categories.

What documents are required to participate in Indian Army records tender in 2026?

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by bank, and an undertaking confirming no liquidation or bankruptcy. Additional vendor-code creation details may be requested during submission.

What are the technical specifications for 200-page registers in this Army tender?

Specifications focus on fixed 200-page formats across multiple register types (Leave, Attendance, I Card, etc.). No explicit material or brand standards are listed; bidders should ensure compatibility with military filing and archival practices.

When is the delivery timeframe for Indian Army record books procurement?

The tender data does not specify delivery timelines. Bidders should anticipate standard government delivery SLAs and confirm delivery schedules during bid submission or ATC view.

What is required for GST compliance in the Army records bid 2026?

Bidder must handle GST as per actuals or applicable rates, provide GSTIN, and ensure GST reimbursement terms align with government policy. No fixed GST percentage is stated in the available data.

What is the eligibility for vendor-code creation in this Army tender?

Eligibility requires PAN, GSTIN, Cancelled Cheque, and EFT Mandate; bidder must declare no liquidation or bankruptcy. Ensure bank authorization documents are certified and ready for submission.

What items are included in the 16 BOQ entries for this procurement?

BOQ lists 16 item types including 200-page Leave Record Registers, 200-page Leave Certificate Pads, 200-page Daily Attendance Registers, 500-page Officers Register, 200-page Cash Book, and varied 200-page/500-page record pads across military administration functions.