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Public Works Department Maharashtra All in One PC and MFP Tender Yavatmal 2026 - High End Laptop & IS 24734 Printing Standards

Bid Publish Date

03-Jul-2026, 8:29 pm

Bid End Date

17-Aug-2026, 9:00 pm

Location

YAVATMAL , MAHARASHTRA
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Progress

Issue03-Jul-2026, 8:29 pm
AwardPending
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Quantity

5

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 3

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The Public Works Department Maharashtra, located in YAVATMAN (445001), invites bids for a bundle of IT hardware including All in One PC (V2), A4 and Legal Size Multifunction Printer (MFP), and High End Notebook/Laptop. The notice specifies a multi-product procurement with on-site warranty and extended warranty options. While the tender does not disclose exact quantities or total estimated value, the scope clearly spans desktop-class systems, professional MFP devices, and premium portable computers, targeting government workstation deployments and digitization needs in Maharashtra. A notable clause permits quantity variation up to 25% during procurement and contract execution, with delivery timelines linked to the original delivery order and extended periods. This creates flexibility for bulk orders and phased commissioning.

Technical Specifications & Requirements

  • System types covered: All in One PC (V2), A4/Legal MFP, High End Laptop/Notebook
  • Printing/Scanning capabilities: A4 size and colour/mono printing expectations; ISO 24734 related print speed references are noted for MFP performance evaluation
  • Core specs categories likely required: Processor details, RAM size, storage type/dimensions, display diagonal, keyboard/mouse connectivity, operating system preloaded
  • Connectivity and expansion: number of ports, USB/ethernet/wireless options, on-site warranty, extended warranty terms included
  • Delivery & service: on-site warranty period, extended coverage, option clause for quantity adjustments during contract
  • Certification expectations: factory preloaded OS and standard conformity checks to be clarified during bid submission

Terms, Conditions & Eligibility

  • EMD details are not disclosed in the notice and must be confirmed on bid submission
  • Quantity variation right up to 25% of bid quantity and extended delivery period rules apply
  • Delivery periods commence from the last date of the original delivery order; extended delivery time follows a defined formula
  • Mandatory warranty provisions include on-site warranty and potential extended warranty terms beyond standard coverage
  • Documents and eligibility criteria are to be verified in the buyer-added terms and condition document; bidders should ensure compliance with the ATC and any vendor-specific requirements

Terms & Conditions

  • EMD and estimated value not disclosed; verify during bid submission

  • 25% quantity variation right and extended delivery period rules apply

  • On-site warranty plus potential extended warranty terms required

Important Clauses

Delivery Terms

Delivery period starts from the last date of the original delivery order; extended time calculated as (increased quantity / original quantity) × original delivery period with a minimum of 30 days

Option Clause

Purchaser may increase/decrease quantity up to 25% at contract placement or during currency at contracted rates

Warranty

On-site warranty is required; extended warranty terms to be specified in the ATC during bid submission

Bidder Eligibility

  • Eligibility criteria to be confirmed from buyer-added terms and conditions document

  • Bidder must comply with on-site warranty requirements and potential extended warranty

  • Organization location: Maharashtra, with delivery capability to Yavatmal 445001

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , High End Laptop - Notebook (Q2)

Authority Records

PUBLIC WORKS DEPARTMENT

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Documents 6

GeM-Bidding-9557951.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wireless Or higher
Input Devices Keyboard Connectivity Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid in the PWD Maharashtra tender for All in One PC in Yavatmal?

Bidders should review the buyer-added terms, confirm EMD amount when disclosed, and submit complete hardware specifications for All in One PC, MFP, and high-end laptop. Ensure on-site warranty terms and any extended warranty requirements are understood, and provide delivery capability to Yavatmal 445001.

What documents are required for Public Works Department Maharashtra IT equipment tender 2026?

Prepare GST certificate, PAN card, company registration, experience certificates for similar Govt. procurements, financial statements, and EMD document if mandated. Also include OEM authorizations and technical bid covering OS, RAM, storage, display, and connectivity specifications.

What are the technical specifications for the A4/MFP in this Maharashtra tender?

The tender expects MFP devices with A4 print capability, potentially colour/mono printing, and ISO 24734-based speed evaluation. Provide Original Document Feeder details, number of trays, connectivity options, and whether device supports duplex printing and scanning.

When is the delivery deadline for the Maharashtra IT procurement bid 2026?

Delivery timelines are set by the original delivery order with an option for extension. The extended period uses a formula based on quantity changes and has a minimum 30 days, so bidders should plan phased delivery aligned with order schedules.

What is the EMD requirement for the PWD Maharashtra IT equipment tender 2026?

The EMD amount is not disclosed in the notice and will be specified in the tender documents. Bidders must prepare to submit the EMD as per the final bid terms and ensure validity through the procurement process.

What warranty terms are required for the Maharashtra IT equipment tender 2026?

On-site warranty is mandatory; bidders should offer extended warranty options beyond standard coverage. Warranty durations and service level specifics will be defined in the ATC and contract documents post-bid evaluation.

What standards or certifications are needed for the public procurement IT hardware?

Factory pre-loaded operating systems with certification are expected, and vendors may need to specify compliance with relevant govt procurement standards. Exact certifications (e.g., OS licenses, security standards) will be clarified in the final tender terms.

How will quantity adjustments affect delivery under this Maharashtra tender?

The purchaser can increase or decrease order quantity up to 25% at contract placement or during the currency. The delivery timeline will adjust using the prescribed formula, ensuring minimum 30 days extra when applicable.

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