Toner Cartridges / Ink Cartridges / Consumables for Printers
Indian Air Force
Posted:
26 May 2025
Closed:
6 June 2025
GEM
GEM
Eastern Railway Toner Cartridges & Consumables Tender 2026 Rajasthan ISI/ISO compliant procurement
Bid Publish Date
14-Jul-2026, 12:11 pm
Bid End Date
24-Jul-2026, 12:00 pm
Location
Progress
Issue14-Jul-2026, 12:11 pm
AwardPending
Quantity
300
Bid Type
Two Packet Bid
Key Highlights
- • OEM Authorization Certificate mandatory with bid submission
- • Option clause permits up to 25% quantity variation at contracted rates
- • Delivery period adjustments based on extended delivery calculations
- • Scope restricted to supply of toner/ink cartridges and consumables, no installation
- • Bid documents require adherence to ATC and any corrigendum issued
- • Compliance with printer/MFP model compatibility and minimum yield stated
- • Genuineness checks possible via OEM validation of authorization
- • EMD details not disclosed in available data; refer to official bid document
Categories
2
Tender Overview
The tender is issued by the Eastern Railway under the Indian Railways to procure toner cartridges, ink cartridges, and printer consumables. Scope covers supply of goods with no BOQ items listed, and an option clause allowing up to 25% quantity variation at contracted rates. Key differentiators include mandatory OEM authorization certificates and adherence to bidding terms. Location unspecified, but falls under railway procurement in the eastern zone. The procurement emphasizes device-fit compatibility via printer/ Multifunction machine model compatibility and minimum cartridge yield. The award is for direct supply of goods, with the option to extend quantities within the contract period. The contract requires bidders to upload OEM authorization and standard certificates to ensure genuineness.
Technical Specifications & Requirements
- Product class and type of cartridge/consumable, including color and model compatibility
- Generic data fields for printer/ MFD brand compatibility and OEM model numbers
- Minimum yield of replacement cartridges and basic performance expectations
- Emphasis on final product credibility with required certificates and ATC/ corrigendum adherence
- No BOQ items; focus on compatibility, quality, and supply readiness
- Bidders should confirm OEM authorization and provide documentation proving product fit for specified printer models
- Scope is limited to supply of goods, not services or installation, per ATC terms
- Emphasis on timely delivery within the option-adjusted schedule and contract period
Terms, Conditions & Eligibility
- EMD/guarantee not disclosed; bidders must refer to bid document for specifics
- Option clause allows ±25% quantity variation at contracted rates
- Delivery schedule linked to original delivery order end date with extended-period adjustments
- OEM Authorization Certificate must be uploaded with bid, including signatory details
- Certification compliance and documents must align with ATC and corrigendum
- Only supply of goods; no installation services
- Detailed eligibility criteria include submission of required documents and certificates as stated
Key Specifications
-
Product: toner cartridges / ink cartridges / printer consumables
-
Category: generic cartridge class and color options
-
Printer/MFD brand compatibility and OEM model numbers
-
Minimum yield (pages) specified for replacement cartridges
-
Model numbers of OEM printers/cartridges to confirm compatibility
-
Warranty/AMC details not provided; verify in bid documents
-
Certification requirements: OEM authorization, ATC/Corrigendum adherence
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% during contract
-
Only supply of goods; no installation services or after-sales maintenance specified
-
OEM Authorization Certificate mandatory with bid submission
Important Clauses
Delivery & Option Clause
Quantity adjustments up to 25% at contracted rates; delivery timelines adjusted from last delivery date
OEM Authorization Validation
Bidder must upload official OEM authorization with signatory details; OEM validation may be checked
ATC & Corrigendum Adherence
Bid must comply with all additional terms, certificates, and corrigenda issued
Bidder Eligibility
-
Proven experience in supplying printer consumables to government or large organizations
-
Valid GST registration and PAN card
-
Financial stability demonstrated by financial statements
-
OEM authorization covering the bid and model compatibility
-
Compliance with ATC and any corrigenda
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pankaj Yadav | 700014,Divisional Railway Manager Office, Kaiser Street, Sealdah | Kolkata | West Bengal | 700014 | 300 | 30 | - |
Authority Records
MINISTRY OF RAILWAYS
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Documents 3
GeM-Bidding-9603375.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | Brother |
| GENERIC | Type of Cartridge/Consumable | Toner Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HL-B2000D, HL-B2080DW, DCP-B7500D, DCP-B7535DW, MFC-B7715DW |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | TNB021 |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Historical Data
Required Documents
1
OEM authorization certificate specific to the bid with signatory details
2
GST registration certificate
3
Permanent account number (PAN) card
4
Experience certificates demonstrating supply of printer consumables
5
Financial statements (as required by the bid)
6
Technical bid documents showing cartridge specifications and compatibility
7
Any certificates referenced in ATC or corrigendum
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid on toner cartridges tender in Eastern Railway 2026?
Bidders must submit OEM authorization, GST, PAN, experience certificates, and financial statements along with the technical bid. Ensure compatibility with listed printer models and adhere to the 25% optional quantity clause. Upload ATC-compliant certificates and corrigenda to avoid rejection.
What documents are required for printer consumables bid in Eastern Railway?
Required documents include OEM authorization certificate, GST certificate, PAN, experience certificates for similar supplies, financial statements, and technical bid detailing cartridge compatibility and minimum yield. Ensure submission matches ATC and corrigendum specifics.
What are the delivery terms for toner cartridge supply contract?
Delivery periods align with the original order date; option clause allows additional time based on extended quantity calculations. If the original period is short, the extension equals the original period, with a minimum of 30 days. Ensure timely submission and readiness for dispatch.
What is the role of OEM authorization in this tender?
OEM Authorization confirms product genuineness and model compatibility. Bid must include complete details of the authorized signatory and contact information; the consignee may verify authenticity with the OEM if required.
What are the certification requirements for cartridge suppliers?
Suppliers must upload required certificates listed in the bid document, ATC, and corrigenda. OEM authorization is mandatory; ensure cartridges meet listed compatibility and yield requirements and are supplied as goods only.
How is the 25% quantity variation applied in this procurement?
The purchaser may increase or decrease the order quantity by up to 25% at the time of contract placement and during the contract currency at contracted rates. Delivery timing adjusts to the modified quantity based on calculated extension rules.
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Documents 3
GeM-Bidding-9603375.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS