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Indian Army General Stationery Tender 2025 for IS 1375/IS 8499 Compliant Products – Rollerball Pen, Sticky Notes, Staplers

Bid Publish Date

30-Oct-2025, 6:21 pm

Bid End Date

10-Nov-2025, 9:00 am

Location

JABALPUR , MADHYA PRADESH
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Progress

RA
Issue30-Oct-2025, 6:21 pm
Reverse Auction22-Nov-2025, 10:00 am
AwardCompleted
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Quantity

14800

Category

Rollerball Pen (V3)

Bid Type

Two Packet Bid

Key Highlights

  • • IS 1375, IS 8499, and IS 3705 compliance requirements for relevant stationery items
  • • Option clause permitting ±25% quantity variation and extended delivery periods
  • • NABL/AHSP/ILAC accredited or Central Government Lab test reports demanded on conformity claims
  • • Mandatory product catalog/image submission and standard warranty declaration
  • • Dedicated service support with toll-free numbers and escalation matrix
  • • Requirement for OEM authorizations and vendor code creation

Categories 11

ADHESIVE BITUMINOUS MATERIAL DISTRIBUTOR PLASTIC STOOL POLYPROPYLENE WIND MILL ENERGY PROJECT PEN HARDWARE AND FASTENERS LAPAROSCOPIC INSTRUMENTS SCISSORS STAPLER BACKHOE

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of multiple general stationery items including Rollerball Pen (V3), Glue Stick (V2), Highlighter Pen, Binder Clips (V2), Dak Pad (V2), Self Adhesive Flags (V2), Sticky Notes (V2), Fluid Correction Pen (V2), Eraser, Black Lead Pencils (V2) per IS 1375, Manual Pencil Sharpener (V3), Scissors, Knife Blades, Polypropylene Sutli, Desktop Calculators, Staplers (V2), Staples (V2), Stamp Pads, Tags for Files (V2) per IS 8499, and Ball Point Pens (V2) per IS 3705. The estimated value and EMD are not disclosed; delivery and quantity may vary by up to 25% under option clauses. The tender includes mandatory testing of product conformity and demand for product catalogs, warranty declarations, and supplier certifications. Location is not specified in the notice. The opportunity targets suppliers capable of meeting IS-based and central government lab conformity requirements, with service support capabilities.

Technical Specifications & Requirements

  • Product categories include: general stationery and office equipment with items listed in the BOQ: pens, refills, clips, pads, rulers, staplers, stapler pins, stamp pads, and file tags.
  • Required standards: IS 1375 (pens), IS 8499 (file tags), IS 3705 (ballpoint pens).
  • Packaging and marking: clear markings on pen barrels/caps; packing per item as specified; material of pen body and ink/tip to be defined by item, with testing reports from AHSP/NABL/ILAC or Central Government Labs on demand.
  • Certification/testing: bidders must furnish test reports for conformity on request; catalogue/image submission and standard warranty declarations are required.
  • Documentation: declaration of standard warranty; preference for OEM authorizations and vendor codes; non-submission may lead to rejection.
  • Delivery constraints: option clause allows ±25% quantity variation; delivery period begins from last date of original order; extended delivery time calculations apply.
  • Quality expectations: products must be standard quality, and unsuitable items must be replaced within 7 days.

Terms, Conditions & Eligibility

  • EMD/Bid security: not disclosed in the notice; bidders must comply with standard EMD/SEC terms per organization policies.
  • Delivery: delivery flexibilty up to 25% of bid quantity; extended delivery period governed by option clause.
  • Documentation: bidders must upload PAN, GSTIN, cancelled cheque, EFT mandate; product catalog/image; OEM authorization may be required.
  • Service & Support: dedicated toll-free support and escalation matrix for post-sale service.
  • Warranty: bidders must declare standard warranty for each product; unsatisfactory items must be replaced within 7 days.
  • Compliance: bidders must avoid liquidation or bankruptcy status; provide undertaking with bid.
  • Acceptance: bids may be rejected if required documents or certificates are not uploaded.

Key Specifications

  • Product names: Rollerball Pen (V3), Glue Stick (V2), Highlighter Pen, Binder Clips (V2), Dak Pad (V2), Self Adhesive Flags (V2), Sticky Notes (V2), Fluid Correction Pen (V2), Eraser, Black Lead Pencils (V2) per IS 1375, Manual Pencil Sharpener (V3), Scissors, Knife Blades, Polypropylene Sutli, Desktop Calculator, Staplers (V2), Staples (V2), Stamp Pads, Tags for Files (V2) per IS 8499, Ball Point Pens (V2) per IS 3705

  • Quantities: Not disclosed; quantity variation up to +25% allowed under option clause

  • EMD/Estimated value: Not disclosed in notice

  • Standards: IS 1375, IS 8499, IS 3705; NABL/AHSP/ILAC testing on demand

  • Delivery: Extended/dynamic delivery period via option clause; minimum 30 days calculation rule

Terms & Conditions

  • Quantity variation allowed up to 25% of bid quantity

  • Mandatory product catalog/image submission and warranty declarations

  • Test reports from NABL/AHSP/ILAC or Central Government Lab on demand

Important Clauses

Payment Terms

Not disclosed; bidders must comply with standard government payment terms and any bid document terms.

Delivery Schedule

Delivery period starts from last date of original delivery order; option clause allows increased quantity with extended delivery time; minimum 30 days adjustment.

Penalties/Liquidated Damages

Not explicitly stated; replacement of defective items within 7 days is required per ATC.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Authorized to supply IS 1375/IS 8499/IS 3705 compliant stationery

  • Ability to provide OEM authorizations and meet vendor code requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Rollerball Pen (V3) (Q4) , Glue Stick (V2) (Q4) , Highlighter Pen (Q4) , Binder Clips (V2) (Q3) , Dak Pad (V2) (Q4) , Self Adhesive Flags (V2) (Q4) , Sticky Notes (V2) (Q4) , Fluid Correction Pen (V2) (Q4) , Eraser (Q4) , Black Lead Pencils (V2) as per IS 1375 (Q4) , Manual Pencil Sharpener (V3) (Q4) , scissors (Q4) , knife blades (Q4) , Polypropylene Sutli (Q3) , Desktop Calculator - Electronics (Q4) , Staplers (V2) (Q3) , Stapler Pin / Staples (V2) (Q4) , stamp pads (Q4) , Tags for Files (V2) as per IS 8499 (Q4) , Ball Point Pens (V2) as per IS 3705 (Q4)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-8437878.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL REQUIREMENT Type of pen Permanent highlighter Pen
GENERAL REQUIREMENT Ink Colour Yellow, Pink, Green, Red, Black, Blue
GENERAL REQUIREMENT The shape of the Pen tip Chisel Point
GENERAL REQUIREMENT Line Width 1.0 mm, 1.5 mm, 2.0 mm, 2.5 mm, 3.0 mm, 3.5 mm, 4.0 mm, 4.5 mm, 5.0 mm
MATERIAL Pen body made of Plastic
MATERIAL Writing Tip made up of Hydrocarbon Tip
MARKING AND PACKING Marking on the pen (Barrel/Cap) Manufacturer Name or initials or registered trademark etc., As per Buyer’s Requirement (to be indicated during bid creation)
MARKING AND PACKING Packing of each Pen Paper poly pouch, Cardboard Box
TESTING AND CERTIFICATION Availability of Test Report from Designated AHSP / NABL / ILAC accredited or Central Government Lab to prove the conformity of products to the specification Yes, No
TESTING AND CERTIFICATION Test reports to be furnished to the buyer on demand, if claimed to be available Yes, N.A

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Product catalog/image for supplied items

6

OEM authorization (if applicable)

7

Test reports from Designated AHSP/NABL/ILAC or Central Government Lab on demand

8

Warranty declarations per product

9

Declaration of standard quality and non-borrowed funds status

Reverse Auction Schedule

Completed

Start

22-Nov-2025, 10:00 am

End

24-Nov-2025, 10:00 am

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
A and B Solutions   Under PMA
Make : Uniball Model : Uniball Gel Pen (as per Buyer needs)08-11-2025 19:31:51
2
ANAND STATIONERS   Under PMA
Make : NA Model : 0.8MM UBD31-10-2025 16:50:06
3
H B ENTERPRISES   Under PMA
Make : NA Model : HSE -RRP-0.708-11-2025 18:55:43
4
VSM ADVANCE AUTOMATION PRIVATE LIMITED   Under PMA
Make : Pilot Model : Rollerball Pen09-11-2025 23:00:05

Financial Results

Rank Seller Price Item
L1
VSM ADVANCE AUTOMATION PRIVATE LIMITED(MII)   Under PMA
Item Categories : Rollerball Pen (V3),Glue Stick (V2),Highlighter Pen,Binder Clips (V2),Dak Pad (V2),Self Adhesive Fl
L2
A and B Solutions (MII)   Under PMA
Item Categories : Rollerball Pen (V3),Glue Stick (V2),Highlighter Pen,Binder Clips (V2),Dak Pad (V2),Self Adhesive Fl
L3
ANAND STATIONERS (MII)   Under PMA
Item Categories : Rollerball Pen (V3),Glue Stick (V2),Highlighter Pen,Binder Clips (V2),Dak Pad (V2),Self Adhesive Fl

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for Indian Army general stationery tender 2025?

Submit PAN and GST, cancelled cheque, EFT mandate, and OEM authorization if required. Include product catalog/image for offered items, IS 1375/8499/3705 compliant stationery, and declare standard warranty. Ensure NABL/AHSP/ILAC test reports are available on demand and adhere to the ±25% quantity variation option clause.

What documents are required for Indian Army stationery bid submission 2025?

Provide PAN, GSTIN, cancelled cheque, EFT mandate, product catalog/image, OEM authorization, and test reports from NABL/AHSP/ILAC if claimed. Include warranty declarations per product and a signed undertaking that you are not in liquidation or bankruptcy and meet service support requirements.

What are the IS standards referenced for stationery items in this tender?

Pen items must meet IS 1375; file tags must meet IS 8499; ball pens must meet IS 3705. Suppliers should provide conformity test reports on demand from designated labs to prove compliance with these standards.

When is the delivery period for quantity variations under this tender?

Delivery periods start from the last date of the original delivery order. If quantity increases by up to 25%, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend to the original delivery period.

What kind of warranty documentation is required for offered products?

Bidder must declare standard warranty for each product item. If products are found unsatisfactory, replacements must occur within 7 days. Catalogs or images along with warranty declarations should accompany the bid.

What testing requirements exist for conformity claims in this tender?

Designated AHSP/NABL/ILAC accredited or Central Government Lab test reports must be available to prove conformity. Test reports must be furnished on demand if claimed to be available, and must accompany the bid if requested.

What penalties or replacement timelines are specified for non-conforming goods?

If any item is found unsatisfactory, the supplier must replace it within 7 days. The ATC emphasizes replacement obligations, while explicit LD/penalty rates are not stated; adherence to warranty and replacement timelines is mandatory.

What is the scope of items included in this stationery tender?

Items include Rollerball Pen (V3), Glue Stick (V2), Highlighter, Binder Clips, Dak Pad, Self Adhesive Flags, Sticky Notes, Fluid Correction Pen, Eraser, Pencils, Sharpener, Scissors, Knife Blades, Polypropylene Sutli, Desktop Calculator, Staplers, Staples, Stamp Pads, File Tags (IS 8499), Ball Point Pens (IS 3705), with associated packaging and marking requirements.

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